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Outreach Hour

tags: outreach, writing, social media, meeting, website

Scope of outreach hour: anything that involves advertising or sharing our group's work which can include website and wiki updates, workshop announcements, and writing blog posts or toots

Rolling TODO tasks

  • Review website for possible updates
  • Decide on dates and topics for monthly workshops & workshop series
  • Write blog posts
  • Update dates on drop-in hours website page (last update: 02/14/2025)
  • Update the Workshops website page with new and past workshops
  • Work on drone community related tasks (Kristina & Chris)
  • Update metrics on group's website (annually)
    • We should pick a week to do this (e.g. Second week of June)?

TODO

Outreach (general):

  • How to catch every grad student who comes through CALES programs?
    • Orientation? But is it dept specific?
    • Contact Jia (CALES grad director) re: CALES-wide orientation
  • Update drone website
    • Link to it on our group website
    • Add more resources and make sure info is up to date
  • Start planning for group infographic
  • Make sure everyone is on kmap and can add more info, e.g., publications
    • Chris is not on KMAP
    • Kristina need photo and information
  • "Stock" photo of us teaching
  • Enable all group members to use Trellis to send emails to listserv

Website:

  • Add timeline components (project plan, coding/working, wrap-up) to incubator project plan guide
  • Eventually link to a Zotero profile or group library instead of google scholar?

GitHub:

  • Update pinned repos
  • Update profile

Social media:

  • Get everyone up to speed on how to use group's Mastodon (Eric?)
  • Metrics for social media engagement - tracking engagements with us
  • Create BlueSky account and link it to Mastodon

YouTube:

  • Move channel owner to cct-datascience email (YouTube help) (Matt Rahr is taking this on)
  • Youtube poll about possible training topics?

Jetstream:

  • Come up with ways to point someone to it & advertise how we can help them with it

Ideas

Possible workshop/teaching topics:

  • Intro to Jetstream
  • Managing R package versions (renv) (and R versions with rig ??) (maybe rix too?)
  • Intermediate Shiny for folks who want to customize their apps more, or who want to do an incubator for one
  • Writing reproducible manuscripts with R
  • Group project management
  • "Beyond Error Bars: Evidence-Based Visualizations of Uncertainty" (ggdist, ungeviz, hypothetical outcome plots, summary of research on visualizing uncertainty)
  • Quarto slides—would need to be targeted towards people doing DS/stats teaching
  • Generalized Additive Models (GAMs)???
  • How to run existing docker containers and save your data: for example, run a docker container with an old version of Python and save your script to your machine
    • benefits and drawbacks
    • where can run: local, HPC, other
    • ???
  • targets on HPC, collab with HPC folks
  • Redo duckdb and arrow content as separate workshops
  • testing (e.g. with testthat)
  • interactive data visualization (plotly, highchartr, observable JS, etc.)
  • Quarto dashboards
  • multivariate modeling
  • zero-inflated poisson modeling
  • Dealing with missing data (visualizing, e.g. with naniar, and imputing, e.g. with missForest)
  • Using pins + Posit Connect to share data (multi-lingual R & python)
  • Workshop on Social Media

Website:

Publications

  • We currently track and display group publications with Google Scholar
  • Google Scholar only tracks manuscripts (not code, data, or presentations) and is somewhat difficult to update manually
  • Zotero is an open source alternative that is primarily a citation manager, but also displays your publications on a web page.
  • I created a group account as well as a shared library
  • Group accounts are really meant for individuals, and adding items to "my publications" asks you to check a box affirming that you are an author. This would be difficult or impossible to use with a desktop Zotero app because it is not built to sync libraries from more than one user. Display of publications is maybe simpler and organized by type (e.g. eric's publications)
  • Shared libraries are meant for multiple people to contribute to and the owner can manage permissions. Organization by folders and sub-folders is possible. Individual users can sync shared libraries on the desktop Zotero app. View is more like a full-fledged app (e.g. our shared library)
  • Zotero also has an API that could be used to build a page in Quarto or Drupal possibly
  • Zotero plugin for Drupal exists but is unmaintained (May 2016): https://www.drupal.org/project/biblio_zotero (Zotoro listed)
  • Possibly use RDF/RDFa? a comment on RDF/RDFa

Meeting Notes

Add your name and what you're working on each session
Collaboratively take notes on discussion topics

Next One

  • Walk through Bluesky account (w/ Mastodon linking)
  • Fix social media icon size on our group's website
  • Add outreach / community involvement efforts to group website - eg: WiDS, RezBaz, drones, US-RSE, rOpenSci
  • Discuss blog series on researcher/student highlights (shamelessly stolen from Nirav)
  • (Kristina) Do US-RSE BOF blog post
  • Improve drone website
  • Draft and distribute communication for new group Discord (should we do this or use BlueSky instead?)
  • Youtube intro / outro video
  • Stickers - get consistent branding look?
  • Update one page slide about our group
  • Mastodon post testimonials
  • Do session on social media? Individual researchers and groups/labs; promoting research, open science, collaboration, how often to update, etc.

02/28/2025

  • (Chris) Add Bluesky link to group website

02/21/2025

  • Drone day speaker deadlines are coming due soon
  • ggplot workshop for 2025 discussion website
  • (Kristina) Reach out to Garrett Smith (new UA geo person) - asked Jeff Oliver to double check contact info
  • (Eric) Reach out to Devin about interest in ggplot series
  • (Eric) follow additional people on Mastodon
  • (Kristina) Do WiDS emails
  • (Chris) Create group's Bluesky account based on Mastodon account - password on Stache

02/14/2025

  • (Chris) Look more closely at BlueSky
    • Data hosting is federated (like Mastadon)
    • Multiple apps to use (also like Mastadon)
    • Can read Mastadon feeds via Fediverse (no idea what this means practically)
    • Would be nice to have something like Tweetdeck
  • (Eric) Clean up this document
  • (Eric & Chris) update drop-in hours dates
  • (Kristina) Send out WiDS emails (keynote speaker & organizing committee)
  • Update pinned repos on GitHub

02/07/2025

  • (Eric & Kristina) Discuss CCT presence at ALVSCE research poster showcase
  • (eric) finish advertizing targets workshop

Poster showcase discussion

  • Poster is wrong size
  • Something free standing
  • Candy wasn't taken
  • Better to have more people there to walk around and chat with poster presenters
  • Not a ton of people, mostly poster presenters (grad students and undergrads) and their affiliates
  • Handouts are good; not having info to read on front of table is good; bigger monitor is good
  • More interactive stuff might make sense

01/31/2025

  • (eric) advertize for targets workshop
    • Slack text: I’ll be teaching a workshop on the wonderful targets package for workflow management in R at the end of February. If you’ve got complicated projects in R, especially ones with long-running steps, this workshop is for you!
    • Listserv text: Managing complicated research workflows in R with {targets}—Feb 26 11:00-1:00. Is your data analysis project becoming unwieldy? Does it have many, possibly long-running steps, that need to happen in a certain sequence? In this workshop, you'll learn to manage and parallelize workflows in R using the {targets} package. More information and registration here: https://datascience.cct.arizona.edu/events/managing-complicated-research-workflows-r-targets
  • (Chris) Review drone day website and registration form
  • (Kristina) Merge in listserv instructions to group procedures book
  • (Kristina) Respond to Tina about retreat post
  • (Kristina) Do group retreat blog post: draft

01/24/2025

  • (Kristina) Sent out listserv announcement email week of Jan 20 (targets Feb 26) - review group procedures instructions and update
  • (Eric) Put together targets workshop initial materials
  • (Kristina) Send out Drone Day emails
  • (Chris) updated the flyers with new text. See 12/13/2024 Flyer Edits below for text used (shows current text and the old proposed text)

Brief discussion of Bluesky

  • Pros: more UA units are using it; probably more UA population engagement?
  • Cons: more work (but not much more than Mastodon already)

Listserv email draft

drone day and wids (early April)

12/13/2024

  • (Kristina) Supply one sentence about incubator for flyer
  • (Kristina) Post US-RSE blog post
  • (Kristina) Do Mastodon post about blog post
  • (Kristina) Start WiDS previous attendees survey
  • (Chris) Put together drone day meeting todo list
  • (Eric) Update drop-in hours dates
  • (Eric) Continue work on group Zotero library (https://github.com/cct-datascience/organization/issues/2359)
  • (All) Review new text on flyer/stand page: GDrive

Flyer edits

crossed-out text is old wording, italics is new wording Chris

List:
Reproducibility
Data Wrangling
Visualizations
Statistics

Drop-in Hours: Come by to chat about your programming questions and research projects!

Incubator: We work with you to create design databases, data analysis pipelines, and visualizations for research projects

[Replace "Discover" with] Trainings: Upskill Enhance your skills in reproducibility, R, version control, and other technologies technical skills

12/5/2024

  • (group) Review Zotero account, decide how to present group's publications
  • (eric) Review US-RSE blog post (looks good to me!)
  • (group) Determine how to incorporate our community involvement efforts into group website
  • Discuss how to update Alumni on contact page (remove emails? update job titles?)

Discuss Zotero
- Created a group account with login info on stache
- Why? Allows adding anything (e.g. code repos with DOIs), not just things in Google Scholar
- How to use? Put group pubs in "My Publications" or create shared group library anyone with permission can contribute to and create sub-folders in?
- What to do about Google Scholar?

11/22/2024

  • (Add banner to Gathertown on new hours?) ooooh, yes!
  • Advertise workshop more places
  • Should we put more work into the YouTube videos? Specifically, for workshops - have topics with their minute:second timestamps in comments section so people can skip to a topic they want. Is it worth the effort? (Is there a way to do this in the video after the start via a popup, or 2-3 second screen insertion? Something like adding in "If you want to jump to a topic, here's what we cover"). YouTube analytics currently show average watch time is 2:26 minutes, which is a good amount of time
  • @ericrscott: I think I missed this discussion, but just want to say that I'd love our YT to have more effort put into it, but I think we're currently stretched too thin to prioritize this. You can definitely

11/13/2024

  • Trellis is mostly working!
  • Things that need to happen to send out Trellis email
    • DONE Ask Estefania to update subscription link description
    • Add workshop link once it's ready
  • Update website to have new mailing list signup link
  • (Eric) Pre-workshop stuff for GitHub actions workshop
  • (Kristina) Do drop-in hours announcement
  • (Chris) Update day and hours of drop-in on website
  • Review fall workshop series blog
  • (Kristina) Post drop-in hours announcement (Thursday morning?)

11/6/2024

Trellis details

New subscription link: https://forms-a.trellis.arizona.edu/f/CampaignSubscription?tfa_4=7016R000001VAlU

Content for Nov email

  • Drop-in hours change
  • GH Actions workshop
  • Reminder of incubator
  • Blog post links?
  • Brief group description at bottom?

Drop-in hours date change announcement (for Slacks)

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Date and time change!
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Virtual drop-in hours hosted by the CCT Data Science team have moved to 2pm on Wednesdays. Although it's a new time, we're still meeting every week on the same user-friendly platform.

We welcome everyone to come join us! We have been busy helping people troubleshoot code

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and data
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, pushing code to GitHub, brainstorming ways to clean datasets, using command line programs to analyze data, and more. Feel free to come hang out and chat about data science tools, community, and what you're working on!

Sign up for our mailing list

Image Not Showing Possible Reasons
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Learn More →
to stay up to date with what the CCT Data Science team is doing!

10/30/2024

  • (Eric) draft blog post about fall workshop series
  • (Chris) Publish Jetstream blog post
  • (Eric) Mastodon post about Jetstream blog post
  • (Chris) 8 x 8 version of flyer for Coffee & Code

10/28/2024

  • Proposal to change drop-in hours time - Weds at 2pm (add note to gather town)

10/21/2024

Got compliments on group's website!

  • (Kristina) Review Jetstream blog post
  • Do pre-workshop logistics for GH Actions workshop (title, description, advertising) here
  • (Kristina + Eric) Do US-RSE blog post
  • (Kristina) Trellis
  • (Eric) Mastodon post for UA talk

10/07/2024

  • Schedule GH Actions workshop for Nov - December 4
  • (Eric) Mastodon post about volcalc interview
  • (Chris) Do blog post about Jetstream - frame as advertisement, our group's use cases, then condensed version of Chris' vignette
  • (Eric) Slides about our group for Reproducibility Colloquium

9/30/2024

  • Chat about post-workshop series stuff
  • (Kristina) Review offboarding PR
  • (Eric) Clean up drop-in hours page

9/23/2024

  • Review testimonials as a group
  • Go over Discord as a group
  • (Kristina) Draft topics for Kyle Hartfield meeting
  • (Eric) Flyer for Reproducibility Colloquium - ask if Jennifer Vasko (jvasko@arizona.edu) can help
    • tried Canva, gave up
  • (Eric) Post lab group handbook blog post
  • Put sign-in form on front desk of Gather Town space (instead of google sheet for tracking attendance)

Discord notes

  • Admin account on Stache in CCT Data Science Discord
  • Permanent invite link: https://discord.gg/uaNN9VVT
  • Should update hello / welcome message
    • Link to group's CoC?
    • How to use Discord?
  • Have voice-only channels (no video)
  • Change channel names
  • Add self roles? Need to add categories

9/16/2024

University of Arizona CCT Data Science

@uofa_cct_ds

9/9/2024

  • (Kristina) Review BLG blog post
  • (Renata) Post blog post
  • Add final testimonials to website
  • (group) Finalize testimonials
  • (Eric) Draft blog post & release for group handbook quarto template
  • Add rangedocs AI to project page

Testimonials

https://docs.google.com/document/d/1m8X8kVeEIDU9Xo3xzLXr0kb2HL_aQYYoh5Qp8a33wHI/edit#heading=h.fljhk1vusqav

Previously done

  • Publish Jetstream technical vignette
    • Decided this is not vignette material since this is heavily dependent upon another's website and their way of doing things
    • Add as part of our abilities? A blog/page pointing to the registration/resources/etc sites?
    • Added Jetstream to TODO list above
  • Chris send testimonials ask to Sue
  • Flier + stand

8/26/2024

  • Ask for testimonials

    • Jeremy Weiss (Eric)
    • Bryan Blue (Kristina)
    • Vanessa Buzzard (Eric)
    • Terrace Ewinghill (Eric)
    • Susan Malusa (Chris)
    • Theresa Crimmins (Kristina)
  • Add links to our YouTube channel in the site footer and on the workshops page somewhere

    • (placed in footer of entire site)
  • (Renata) Write summer BLG blog post

  • Send out next listserv email late September / early October about rest of year Kristina needs to get Trellis working

8/19/2024

Notes:

  • Status on fall workshop series
  • Update website Contact page

TODO:

  • Email new accepted applicants (Eric)
  • Reply to Mariam (Eric)
  • (Eric + Renata) Review testimonials email
  • (Kristina + Eric) Send out testimonials emails
  • Make plan for quarter's blog posts (Renata on BLG, lab handbook template announcement?, Kristina on US-RSE conf, fall workshop series)

Email:
subject: Testimonials for CCT Data Science team's website

Hi ____,

We are looking to add more evidence on our website of our positive impact on researchers at University of Arizona.
We're reaching out to you to ask if you would be willing to write a short testimonial on how our ___ has helped your research.
We hope to add these testimonials to our website, alongside the names of the folks we have worked with.

If you would be open to providing a testimonial, we imagine something short—from one to three sentences—and offering specific comments about how we have helped improve your work. For example, if collaborating with us helped you to learn a specific new skill, or unblocked a significant barrier to your research, we would love to showcase that specific contribution!

Let me know if that sounds possible! We appreciate it very much.

8/12/2024

  • Ask Hannah to add timeframe to metrics cards on website
  • (Kristina) Draft testimonials request email
  • (Eric & Renata) Review fall workshop series applicants
  • Do additional fall workshop series advertising (data drip?)

8/5/2024

  • Advertising fall workshop series
    • (Renata) Previous workshop series attendees
    • (Eric) Previous workshop series applicants that didn't get accepted
    • (Kristina) Individual CALES dept contacts
      • Naomi McIssac email bounced
      • Jessica Bee email had OOO that included nortonadvising@arizona.edu
      • Ruth Holladay is still SNRE contact
      • Peggy Rupert is still contact for nutritional sciences
    • (Kristina) Lia + Christian
    • (Kristina) Collaborators: (chance to improve R skills and others related to coding)
      • Dave Moore
      • Margaret Evans
      • Osaretin Olurotimi
      • Ellen Bledsoe
      • Jesse Alston
      • Jessi Rick - also lab guides form
    • (Renata) Bayesian learning group folks, 2023 workshop series participants
    • (Eric) Bio5 mailing list
    • (Kristina) ALVSCE bulletin
    • Group website publications page
      • (Chris) looked into Zotero on Drupal
      • Old plug-in, also RDF

7/29/2024

  • Advertise lab handbook workshop
    • CALES grad student listserv
    • Office of Postdoc Affairs (emailed)
  • Advertise fall workshop series
    • CALES grad student listserv
    • resBazAZ slack
    • Office of Postdoc Affairs (emailed)
  • Remove old unpublished drop-in-hours page from homepage & change URL of new page to /drop-in-hours with URL redirect from /events/weekly-drop-hours-alvsce-researchers

7/16/2024

  • Advertise fall workshop series
    • Email Zeleiann Craig asking if she can put me in touch with new or incoming faculty
    • UA data science Slack
    • Email Jeff for r-users listserv

7/9/2024

Notes

  • Anita Thompson reaching out about drone working group in extension / ag; meeting with her week of August 5?
  • Lab-level trainings book
    • We need them to let us know if they use any of the materials and get feedback on it!
    • Include names of everyone who has contributed to the concept (ResBaz attendees, Lia)
  • Lab-level trainings interest form
    • What to call this?
    • Purpose of form:
      • Identify interested PIs
      • Determine what topics they are most interested
    • What to include:
      • Description of what we're doing
      • Get their name, career stagetheir departments
      • Get their interest level in the different topics - need to expand on these a little bit
      • Can we reach out to you?
    • Also draft short email ad for the form

Some possible names:
"Lab Guides"
"Data collaboration guides for academic labs"
"Data efficiency guides for academic labs"
"Lab collaboration guides"
knowledge transfer

Longer format for description at top of form:
Do you lead a lab or research group at the University of Arizona? Are you interested in advancing the efficiency of your group's data management and analysis workflows through improved collaboration and communication?

The CCT Data Science team is developing curriculum to help with this goal! We have put together a list of useful possible topics, listed below, and we are looking to see which topics would be most useful to you.

For a given topic, we plan to create materials that can be used by a lab member to lead one or several lab meetings. We intend these to be modular and appropriate for lab groups to work through on their own, but a CCT Data Science team member can help facilitate if you are in a CALES department or Cooperative Extension.

We are looking for lab groups that would like to pilot these materials starting this fall. Please fill out this form if you are interested, and feel free to reach out and schedule an appointment with us if you want to talk about these topics or any others.

Offerings:

  • Organizing your files as research compendia
  • Create a lab website
  • Create a lab group handbook/wiki
  • Use GitHub for project managment
  • Establish a practice of peer code review
  • Run a lab reproducibility hackathon
  • Keep a lab notebook with markdown
  • GitHub for non-coders
  • Write reproducible manuscripts with literate programming
  • Implement a lab code style guide
  • Archive code and data
  • Make your code available in reproducible computational environments with Docker and Binder

Comments from Ellen on form:

  • "The CCT Data Science team is developing curricula to help with this goal! We have put together a list of potential topics, listed below. We would like to know which topics would be most useful to you."
  • "We intend these to be modular and appropriate for lab groups to work through on their own. If you are in a CALES Department/School or Cooperative Extension Unit, a CCT Data Science team member can help facilitate these lessons."
  • Does the above sentence mean that a CCT team member can run the sessions or is it more just that they could be available to help out with technical issues that might arise? My guess is that a lot of PIs might be more on board if they know that they can tap someone with expertise to just come in and run the lab meeting(s) on topics, so if that is what you mean, I would say so more explicitly.
  • For the last paragraph of the description, maybe make it clear that people can (and should!) fill out this form even if they aren't interested in being part of the pilot project.
  • It might be would be worth adding an option for "I don't know what this means" in the interest level question. It would be helpful to know what people might not be familiar with to be able to communicate it differently in the future!
  • I don't think people who code in R necessarily know what Quarto is (or what literate programming is). I'm wondering if it would be helpful to have a little glossary in the description of the interest question. Quarto, GitHub, etc. Perhaps instead of a glossary, you could have some examples linked so people can see the type of thing that is possible. Most of the faculty I work with would have a minimal idea of what most of these things are, if any.
  • Potentially clarify languages? Most of my department uses R, but some use Python, some use MATLAB. I know some AREC people use STATA.

TODO

  • Draft August workshop ad
  • Put together pieces (Zoom, website page) for August workshop
  • Draft fall workshop series ad (here)
  • Draft lab-level trainings interest form
  • (Kristina) Run the interest form by Ellen Bledsoe + Lia
  • Draft lab-level trainings ad blurb
  • Get Trellis working
  • Put together combined ad
  • Disseminate to all the normal advertising places

7/1/2024

  • Scheduled fall workshop series discussion meeting
  • Drop-in hours
    • Low attendance is probably due to it being summer
    • Kristina will throw out some advertisements on the UA Slacks
    • This will be put at the top of our next listserv email
    • Staffing drop-in hours isn't a lot of work on our part
  • Discuss purpose of technical vignettes vs blog posts
    • Technical vignettes should be more for us and blog posts are external (for wider community)
    • Why vs how
    • Blog posts require more scaffolding / story / use cases
    • Technical vignettes can (and often should) be updated, whereas blog posts are more a snapshot in time
    • Are the materials intended to teach someone something? Us or others?

TODO

  • Discuss what to do about low attendance at drop-in hours
  • () Ask Hannah about reducing the vertical height of the metrics cards on the website
  • (Renata) Add reoccurring drop-in hours / appointments message on Slacks
  • () Move Jessica to "Affiliate" on About page
  • (Kristina) Draft email asking for testimonials
  • Email people and ask for short (1-3 sentence) testimonials—ask for permission to name them on our site
    • Jeremy Weiss (Eric)
    • Bryan Blue (Kristina)
    • Vanessa Buzzard (Eric)
    • Terrace Ewinghill (Eric)
    • Susan Malusa (Chris)

6/24/2024

  • Ideas from workshop survey
    • Doing website creation collab with career services
    • Asks for RNA-seq
    • Lots of requests for Python in R (and intermediate regex)
    • Provide script with all the code for more workshops
  • Website additions
    • Rose confirmed that both metrics and testimonials ("impact statements") would be useful
    • Testimonials:
      • One at top of incubator (Terrace, Vanessa?)
      • One at top of workshops (Karla Vargas?)
      • One at top of projects (Jeremy Weiss? Sue Malusa?)
  • Fall workshop schedule
    • August workshop on lab handbook template
      • Advertise for early career faculty (Email Zelieann Craig to get a list), postdocs, late stage grad students
      • Wednesday August 28
    • Fall workshop series
      • September - October again
      • Start advertising ASAP! Which means putting together content / form!
    • Lab level trainings
      • Start interest form next week!

TODO

  • (Kristina) Ask Hannah to add metrics 3 box thing (metrics: 25+ projects collaborated on; 80+ trainings delivered, 150+ people helped)

6/17/2024

  • high priority Determine what metrics and what they are for metrics visualization: x researchers helped; $x funding? / x proposals, x projects?, x trainings?, x groups?
    • how many metrics to show? (three)
    • rotate metrics (semi-)annually? (nah, keep it simple)
    • How often do we update the data? Quarterly?
    • What shows when clicking on tile? (or have link on tile to whatever is to be shown?) Search term results, a page, something else? (doesn't need to click through to something)
    • Proposed metrics (also some presentation suggestions)
    • Amount of funding from all sources? (Perhaps for now, this might be better as a pie chart w/ percent from different funding sources rather than a fixed dollar amount?)
    • Number of incubators (# started count?)
    • Number of projects (count & a pie chart with # of projects per organization?)
    • Number of trainings (maybe a table with type, number of trainings, repeated checkbox, YouTube video?)
    • Pie chart for amount of time on projects with different CALES depts?
    • Eric's preferences:
      • 26 Projects (all projects)
      • ___ Workshops (all workshops)
      • ___ Collaborators (count of unique entries on this spreadsheet)
  • Start brainstorming about website additions of metrics + testimonials - talk to/work with Rose's team?
    • Update numbers at quarterly review meetings?
    • We need to be able to update these ourselves
    • Should we even do this? Are the gains worth the work? (We probably can't measure the impact of this?)
    • Measure clickthroughs?
    • Maybe put picture of testimonial quoter
    • Focus testimonials on results
    • Ask people for testimonials: Karla Vargas for workshops
    • This post suggests NOT using carosels, and adding customer images
    • Some Dos and Don'ts
      • Keep them short, simple, and focused on "customer" results
      • E.g. "Because of this workshop, I was able to halve the time it takes me to analyze my data" > "I learned so much in this workshop" >>> "Eric is a great instructor"

Other Tasks:

  • (Kristina) create email reporting technical vignette outline
  • (Chris) send out UAS workshop announcement
  • (Renata) Add "how did you hear about this" to workshop survey
  • (Eric) publish blog post on moving our group procedures book to Quarto
  • Get metrics

6/10/2024

  • ggplot series
    • Session 1 recap
      • Talk through example Gapminder plot, but next time actually recreate that
    • Going over session 2 content

6/3/2024

  • Eric on ResBaz unconference session: https://hackmd.io/r28MaiEOQJ2fGf5fd-QIlg
    • Library Carpentry GitHub-only training?
    • (GitHub) ambassador program
    • "How to advance [reproducible and open (and collaborative? project management? efficiency/productivity) practices] in your lab: lab meeting guides"; "learn together"
    • TODO: better title, description of what we're trying to do and how to share with possible PIs, interested grad students, etc., including topics (peer code review, lab handbook, non-technical GH use), we can develop these materials as needed, ALVSCE-only because you're funding this (check with Matt)
    • Reach out to Jessi Rick, Margaret, Nicholas Bishop, others? Ask for suggestions, ask Ellen for names?
    • Advertise, send out form
    • Pass along to fall workshop series participants
    • Workshop on lab handbook in fall
    • Facilitate with periodic check-ins?
    • Is anyone else on campus doing anything like this?
    • Send out listserv email
    • By fall start, identify three people/groups that want to do this

5/20/2024

  • Update drop-in hour dates on group website
  • (Kristina) Requested fix to Hannah for how upcoming workshops were being displayed
  • (Kristina) Advertize ggplot2 workshop series (are these done?)
    • EEB listserv
    • DSA
  • (Eric) Blog post about group procedures book (with teaser for lab group handbook workshop)
  • (Eric) Organize notes from resBazAZ
  • (Renata) Email recent BLG registrants
  • Optionally review Eric's ideas for informational interviews with Personal Trainers: https://hackmd.io/Z1gjyUlaS0inwVtwqfjQbA
    • (Chris) looks good! Perhaps a quick overview of what you currently do and how you're looking to improve participant's experience? aka: 30 second elevator speech
    • (Kristina) I think all the questions are great! Agree with Chris' comment about adding a little more context about what you do. Maybe replace "data science educator" with "teach people how to code"?
  • (Chris) Put upcoming workshops onto main page of group website

5/13/2024

  • Summer advertising push
    • Added a Training Advertising Locations spreadsheet to drive
    • Edit a ggplot2 blurb
    • Write a combined announcement for listservs (BLG, ggplot series, ResBaz)
    • Advertise separately for slack, calendar announcements
      • (Renata) Send BLG blurb around on slack, add to calendars
    • (Chris) Look at Website stats and report findings
      • Less time is being spent on site - this could be due to better arrangement of info allowing people to more easily find what they want
      • Session numbers are pretty steady over school year
      • Workshops, about, and home are most used menu items
      • Tucson and (empty) are most popular cities
      • Low mobile device usage (maybe site's not usable on small devices? This may not be a concern)
      • Most visitors (54%) use organic search, social media has few origins for our site

5/6/2024

  • (Renata) Advertise for summer BLG
  • Finish up planning and get ready to advertise for ggplot2 series
    • Decide on dates
    • Confirm dates with Devin - he can do Thursday June 13 at 11am!
  • (Chris) continuing page and adding to list of support offered during office hours
    • Need to publish new page and un-publish old one
  • (eric) Poke around on Mastodon
  • (eric) Work on ggplot2 workshop series website
  • (Kristina) Sent out summer trainings email to listserv

4/29/2024

  • Discuss ggplot2 series?
  • (Kristina) Set up working ggplot2 series meeting
  • (Kristina) Email Devin, then whoever he suggests or UX@UA
  • (Renata) Copy CCT logo to our drive: https://drive.google.com/drive/u/0/folders/1H7_-Mz5gDUnZq0I5MmtrOWZhykXWVV4a
  • Groom outreach TODO list
  • (Renata) Update description on projects page
  • (Chris) Got access to Google Analytics from Matt Rahr and begin looking if access provided in time (can't find our site in analytics, Slack'd Matt R for any hints and if analystics are being captured)
  • (Kristina) Advertise ResBaz to WiDS, especially for presenting / teaching
  • (Kristina) Review GSI blog post

Notes

  • Doing all three sessions again but with some updates
    • First session: include recent ggplot updates (why changing software is good! and how to stay on top of new stuff); ways to do more hands on?
    • Second session: include psychology / design collaboration (or maybe the first session?); do more hands on?
    • Third session: take out esquisse & plotly, add in ggdist, maybe spatial?

4/22/2024

  • (Group) Review website
  • (Kristina) Ask Hannah about changing location of team name on website
  • (Kristina) Do Mastodon post about two recent blog posts
  • Chat about ResBaz workshops for May
  • (Renata) Standardize card descriptions on project page
  • (Chris) Try and have "Data Science Team" show up next to logo on page header. Looks like Header 2 block may be able to show it - deferring to CCT Quick Start team (Kristina will contact)

Notes

  • No one likes the placement of "Data Science Team" on our website
  • If Eric is teaching at ResBaz, that's probably sufficient representation for our group given the small number of slots

4/15/2024

  • (Chris) Publish DD post (Kristina edited it and has some pics to add)
  • (Eric) Draft blog post for GSI incubator wrap-up
  • (Eric) Work on in-progress funded projects for website
  • (Renata) Draft blog post on BLG
  • (Kristina) On website, replace rogue logo with approved one and add "Data Science Team" to top
    • Need help from Hannah to do both of these tasks
    • Created new logos folder in CCT DS drive
  • (Kristina) Draft WiDS blog post
  • Identify everything the gmail account is used for (Google Scholar, Gather, it's NOT linked to our YouTube)
    • Should be just google scholar now, as there is no other way to create a group google scholar account. We may want to re-evaluate this as a way of managing our group publications (A Zotero group is an alternative).

4/1/2024

  • (Renata) Publish FIA webpage
  • ALVSCE poster showcase planning
    • Map; schedule; poster; candy acquisition
  • (eric) review, revise, publish Theresa Crimmins project page: https://datascience.cct.arizona.edu/estimating-trends-phenology
  • Discuss ggplot series
    • Plan for summer (June) and reach out to UI/UX people
  • Plan for Workshop Wednesday April 24 - Renata - Working with Larger Than Memory in R
  • Plan for early fall (August 28) - lab handbook
  • Add what types of support we offer to drop-in hours page
    • (Chris) Begin page and produce list of support offered (need to login)

3/25/2024

3/18/2024

  • Talked about YT channel - need to figure out how to delegate manager privileges
  • Drone Day poster to put outside the door
  • Added pages to the website

Tasks

  • Switch owner on gather.town to cct-datascience-admin
  • (Renata) Add Psinet page to group website
  • (Renata) Start FIA page
  • (Chris) Add STAC incubator page to new website
  • (Kristina) Add edits to drone day sign
  • Ask Matt about Youtube ownership transfer
  • (Renata) Change and announce data blitz deadline to this Friday

3/11/2024

  • Work out research poster session details - ask Rose Grant for help with designing materials?
  • Discuss youtube intro videos

Research poster showcase

Whatever you would like.

As you originally mentioned, if you have “examples of research projects we've collaborated with ALVSCE researchers on and a description of how we engage with researchers.”

Some printed materials to hand out, or a “poster-like” informational - that could cover ½ to ¾ of the top of the 6ft. table?

I don’t know if you have business cards, or a way to take people’s names that you want to follow up with also wrapped hard candy helps draw traffic to your table! 😉

Poster components:

  • QR code
  • "How to work with us" from website with icons / images
  • Tagline at top
  • Our group's name / logo
  • Add technology logos at bottom? R, Python, SQL, ggplot,

Have laptop on table with out website and projects

Lordiconification of the cards:

  • Drop-ins
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  • Workshops :clasroom-y:🧑‍💻
  • Incubator
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  • Collaborations :tree: 🌳
  • Grants :quill pen: ✍️

Workshops

  • Monthly workshops & workshop series
  • Topics on request!
  • Example workshops: Quarto reports, APIs how to, ggplot2 visualizations

Data Science Incubator
80 hours to collaboratively develop

  • Interactive data visualizations
  • Custom databases
  • Custom research software
  • And more!

Drop-ins

  • Tuesdays 9-10 AM online help
  • Troubleshooting your data and programming questions (or just chat)!

Collaborations

  • Our team is available for hire to work on longer term projects
  • Advance your data analysis, scientific software, and data wrangling

Grants

  • Can help cowrite research proposals
  • Assist with data lifecycle plans (collection, management, analysis, archiving)

3/4/2024

  • Investigate Youtube live streaming - for WiDS (Chris)
    • LiveStream Help
    • Need to download from Zoom and upload to YouTube
    • If YouTube live streaming will need moderators
    • YouTube live automatically saves recording
  • Group go through the website and make sure it looks good; communicated with Hannah re: loose ends
    • Website tiles - need to update that workshops are in the past once they happen
    • Can we control how many future drop-in hour dates display, and can it automatically update unless we override it? End goal: show the next 4, all the time, without us having to update it all the time :D
      • Unclear if this is possible.
    • Otherwise looks good!

2/26/2024

  • Review Youtube channel
  • Reach out to NAU student (Trevor) re: teaching git workshop and RezBaz
  • (Kristina) send materials to NAU folks, ask around for someone who would want to teach this
  • Check replies and follows on group mastodon (Renata)
  • Add in-progress funded projects to website (Eric, others?)
    • (Renata) PSInet draft
  • Check all projects are on new website
  • (Kristina) Respond to Youtube comment

Missing projects:

  • volcalc (incubator is thereshould it be repeated on funded projects page?)

2/19/2024

  • Asked webdev team to prioritize workshops page - then perhaps we can bring the new site live
  • Went over YouTube Channel
  • (Chris) Write blog post about Drone Day 2024
  • (Renata) Do Mastodon post about almost-R packages

2/12/2024

  • Advertise Feb workshop
  • Do another DD advertising push
  • WiDS advertising - is there already a list on basecamp?

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CCT Data Science Team Workshop Wednesdays: Customizable Resumes with R Tools
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Wednesday February 28, 2024 11am - 1pm
Learn how to create and customize your CV / resume using R Markdown
templates. From this workshop, you will become familiar with the options in R
for making resumes and come away with one with your own information. While
previous experience with R is useful, it is not a prerequisite to participate
in this workshop.

Registration:
https://arizona.zoom.us/meeting/register/tZMtde2vqT8vGNDk4vpnDgkt8Ouc5hISu5TJ

Chat w/ Beth

  • 30 years experience in HR; recruiting and compensation; 12 years in project management
  • PM certs
    • Formal certifications are worth it for learning to PM or to put on resume officially
    • They take a lot of work to get
    • Kristina should talk with Beth later
  • People asking about how to get a job
    • How to advise people to get a job when there isn't really formal training in this
    • Helping people understand what the job entails, mostly through talking to people
    • Networking is super important, talk to everyone about what they do
    • Cold calling / emailing
    • Informational interviews, should have a list of questions
    • When the interviewee doesn't have specific questions, ask them questions
  • Resumes
    • Resume vs CV
    • Specific to each job
  • Job ads
    • Most jobs might end up molding to your skills
    • Job ad not aligning with what you do
    • Get help from HR if possible
    • Tell people to apply even if they only have a few skills that match if they're excited about the job
  • How to bring people hope
    • Be able to take advantage of good opportunities
    • Recognize the "small" wins
    • Redefine success
  • Don't self-select out (for jobs, networking, etc.)
  • Focus on what is actually in your control
  • Importance of practice interviews
    • Answer questions out loud, by yourself or in front of someone else
    • Institutional career services

2/05/2024

  • Add terms to projects & people
  • Write term definitions
    • Databases (Chris)
    • Interactive Visualizations (Kristina)
    • Reproducible Reports (group)
    • Data Wrangling (Eric)
    • Statistical modeling ()
    • Research software (Renata)
  • Archive old outreach hour notes to make this document smaller and less laggy (https://hackmd.io/pclBvFyMQJGgIZlXGaUifg)
  • Follow people back on Mastodon
  • Post to listserv (Kristina)
    • WiDS website update
    • Event page for Feb workshop
    • Drone day

Term definitions

  • Data Wrangling
    Whether it's a workflow that happens just once, or an automated data pipeline running continuously in the cloud, our team can help gather, clean, re-shape, and combine data from multiple sources to achieve research goals.

  • Reproducible Reports
    Our team has expertise in helping researchers in developing dynamic and automated reports that display and run code, show outputs such as figures, and includes explanatory text using tools such as Quarto, R Markdown, and Jupyter.

  • Databases
    Our team's expertise has helped researchers store, acess, and update large data sets using secure databases (Relational, Object-oriented, and NoSQL, among others), in multiple environments on the cloud and on private servers.

  • Research software
    We have experience working with research teams to develop and publish open-source software, such as R packages, data collection platforms, web apps, and analysis pipelines, to meet discipline- and project-specific research needs.

  • Interactive visualizations
    We have expertise in developing visualizations to communicate complex research data in visually appealing, user-friendly displays using tools such as Shiny and the R packages ggplot2 and plotly.

  • Statistical modeling
    Our team has experience in both frequentist and Bayesian statistics as well as machine learning and can help determine the appropriate analyses for your data and write robust, reproducible code to run those analyses.

1/29/2024

  • Discuss GH workshop
  • Review group's website
  • Do Mastodon & blog posts about retreat

Website

  1. Featured topics need pages
    1. Action items: Who in the group can populate these?
  2. Ensure that Featured Topics terms link across the website (projects + people)
    1. This is a question for Hannah
  3. Aesthetics
    1. Get rid of banner picture - possibly replace with a colored banner, or just remove altogether
    2. Remove colored background from Featured Topics and turn buttons red (or to match the theme)
    3. Keep Featured Topics buttons from touching each other
  4. Freeze changes on News: good to go
  5. Freeze changes on Events: good to go
  6. Rename "Workshops" to "Trainings"
    1. We can do this later
  7. Featured "Upcoming Event"
    1. Can this be automatically set to the next event? Otherwise, it seems impractical to manually set this. Or we could remove the "Featured" and just have "Upcoming Events"

1/22/2024

  • Decide on next monthly workshops
  • Advertize API workshop to UA Data Sci Slack (Eric)
  • Email API workshop registrants with reminder (Eric)
  • Respond to email from Carlos Scheidegger (Eric, Kristina)

Workshops
Feb 28: CV in Quarto / RMD (possible, needs exploration - Kristina)
Mar 27: Skip?
April (10, 17, 24): ggplot 3-part series, focus on publication quality graphs, audience should include workshop series applicants, collaborate with someone to present on best practices related to human psychology, graphic design, etc. (Devin Bayley? UI/UX?), could combine this with second session and move multipanel plots to third session
May: possibly teach at ResBaz
Post-April / fall?: Quarto repro manuscripts & group handbook / lab handbook

1/8/2024

Select a repo