--- tags: meeting --- Biweekly Community Meeting ========================== :::danger **General info** - **Location:** Zoom room 622 4760 7160 - **Zoom connection details:** - invite link: https://aalto.zoom.us/j/62247607160?pwd=dU1KdFFmOWZrNkk4U1c1RHpzYnU2Zz09 - room ID: 622 4760 7160 - password: nrsebw - **Contact:** Jarno <jarno.rantaharju@aalto.fi> - **Date and time**: biweekly (Thu) starting 5.08.2021, 14 CET/15 EET ::: :::info **Taksforces** * [Seminar Series](https://hackmd.io/P_RRCNDfRhCFVL0ImioIRA) (RB) * [Website](https://hackmd.io/@nordic-rse/website) (Luca Ferranti) * [SSI Fellowship / application guidance](https://hackmd.io/@nordic-rse/H16zNTl7K) (Jarno) * [December event(s)]()(Jarno) ::: :::info **For every meeting:** * Intro for new people :sunflower: * Action points followup * Choose a chair for the next meeting - chair tasks:send reminder about meeting in zulip, prepare agenda (+ remind others to add topics), keep the meeting on topic and under 60 minutes * list of participants * Mark actions, to be done by whom and until when * note discussions made ::: # 2021-11-04 :::info * **Participants:** Jarno Rantaharju, Richard Darst ::: **actions**: - [JR] chair next meeting **action points followup**: **Agenda**: 0. Intro for new people :sunflower: 1. International RSE day followup (if Anne or Radovan are around) 2. Advent of code events: What do we need to plan? 3. Advent of RSE: daily tweets with TIL, tools and so on. # 2021-11-04 :::info * **Participants:** Luca, Jarno, Enrico ::: **actions**: - [JR] chair next meeting **action points followup**: - [LF] issue about "get involved" in webpage - point to "Nordic-RSE-Organsiation" which has list of open issues -> is this a good idea? - link to issue template for Seminar series contribution :heavy_check_mark: - link to coderefinery zulip :heavy_check_mark: - link to coffee break :heavy_check_mark: **Agenda**: 0. Intro for new people :sunflower: 1. International RSE day followup 2. Issues in [Nordic-RSE-organisation](https://github.com/nordic-rse/NordicRSE-organization) repository: what can be closed, what is outdated and what should be added 3. December event? (There were lots of great ideas in Zulip, would be great to do 'something fun'?) - Advent of code related - Get together every Friday afternoon to talk about the challenges? # 2021-10-21 :::info * **Participants:** Luca, Jarno, Samantha, Richard ::: **action points**: - [LF] issue about "get involved" in webpage - point to "Nordic-RSE-Organsiation" which has list of open issues - link to issue template for Seminar series contribution - link to coderefinery zulip - link to coffee break - [LF] Chairs the next seminar **Agenda**: 0. Intro for new people :sunflower: 1. Registration submitted - association number 3242045-6, see https://tietopalvelu.ytj.fi/yritystiedot.aspx?yavain=3017541&tarkiste=41CDB0CBBECA8B9EE50638A003C7EE6B2E932A65 - Not yet checked, so not really done 3. Action points followup 4. JUFO got our application, we'll hear an answer by 2 months 5. Time and chair for next meeting: - Luca will chair - Will first check if this time is good. 6. Event(s) for December? - Advent of code - Coding magic tricks / weird things we've done # 2021-09-30 :::info * **Participants:** Luca, Jarno, Thomas, Patric, Richard ::: Last weeks action points to be followed up: - [RB] ask Patrick to be the contact person for seminar series - RB will follow-up again next week but it seems PH is busy so if somebody else wants to organize the next event that could be an idea? - [RB] Collect standard channels for advertisement here - https://hackmd.io/@nordic-rse/announcement-channels - [RB] ~~Delete nordic-rse-organizers@neic.no~~ - done - [RB] ~~Create issue for collecting work email addresses, then:~~ - [All] And list your work email if you want - https://github.com/nordic-rse/nordic-rse.github.io/issues/321 - [SW] Ask Anne about contact person for International RSE day. - [JR] ~~tweet about (SSI fellowship)[(https://www.software.ac.uk/news/ssi-fellowship-programme-2022)]~~ - [LF] ~~Chair next meeting~~ ### Actions - [LF] double check with Radovan whether he can lead the seminar series, if he cannot I'll do it. - [LF] ~~open issue about navbar in webiste~~ - [here](https://github.com/nordic-rse/nordic-rse.github.io/issues/324) it is - [LF] issue about "get invovled" in webpage - point to "Nordic-RSE-Organsiation" which has list of open issues - link to issue template for Seminar series contribution - link to coderefinery zulip - list ot coffee break - [JR] Chair next meeting - [PH] ~~Suggest seminar series topic: Preparing your code for open source/publication~~ ### Agenda 0. Introduction for new people :sunflower: 1. How can we bring RSE groups together? - Can we run an open garage event? - Teaching 3. How can we reach organizations? - get Nordic-RSE activities in Universities' newsletters 4. Seminar series status - Patric doesn't have time, Luca will unless Radovan wants to do it. 5. Website redesign status 7. [Nordic-RSE organisation issues](https://github.com/nordic-rse/NordicRSE-organization/issues) 8. Choose chair for next meeting # Previous Agendas <!-- Do not edit below this point --> # 2021-09-16 :::info * **Participants:** Jarno, Radovan, Luca, Samantha ::: New action points: - [RB] ask Patrick to be the contact person for seminar series - [RB] Collect standard channels for advertisement here - [RB] Delete nordic-rse-organizers@neic.no - [RB] Create issue for collecting work email addresses, then: - [All] And list your work email if you want - [SW] Ask Anne about contact person for International RSE day. - [JR] tweet about (SSI fellowship)[(https://www.software.ac.uk/news/ssi-fellowship-programme-2022)] - [LF] Chair next meeting Last weeks action points to be followed up: - ~~[JR] Send reminder about annual meeting~~ - ~~And remind people to sign up~~ - [RB] ~~We remove contact@nordic-rse.org from website~~ - [SW, AF, RB, JR] Work on the SeptembRSE video and event - [LF] website pull requests. [RB] review - [AF] review unconference videos. (JR) will probably also watch them - [AF] Organize a task force about RSE day. - RB happy to join planning work - LF Interested in helping organise + presenting if needed - SW too, but not super sure on how much time I will have during workdays starting Sep - ~~[RB] Will edit the seminar video~~ - ~~September Seminar 14.9 at 13-14 CEST:~~ - [RB] presents "Rust+Python: why and how" - [SW] help with advertising - [LF] chair and record, - video recorded, will double check it's ok during the weekend (Luca) - [SW] tweet about (SSI fellowship)[(https://www.software.ac.uk/news/ssi-fellowship-programme-2022)] help from NRSE after application opens 9.9 -> see agenda point 1 ## Agenda: 0. Intro for new people :sunflower: 1. Action points followup 2. What this meeting is for and how is it different from board meeting and coffee break? 1. This meeting * Structure * Intro for new people * Reports from taskforces * actionpoints 2. Board meeting * Do things defined in the statutes 3. Coffee break * Should be a break * Talk about cats and dogs and stuff 4. Task force meetings * each taskforce should have one 'representative' (knows whats going on, keeps the ball rolling) * current taskforces: * Seminar Series * Website * SeptembRSE * International RSE day 3. [SSI fellowship](https://www.software.ac.uk/news/ssi-fellowship-programme-2022) help from Nordic-RSE * What can we offer? * Should we encourage members to apply? * Should 'one of us' apply? * -> Taskforce (JR) * DL End of October 4. ~~Next seminar (october)~~ -> Taskforce meeting? 5. Website redesign status 6. SeptembRSE status - two sessions: 9:00-11:00 UTC (morning) and 13:00-15:00 UTC (afternoon) - who will be at panel? RB (both sessions), JR (one session) - video is done (?) thanks to AF! - who will send it to the organizers? RB will ask AF 7. How can we bring RSE groups together? 8. How can we reach organizations? # 2021-08-20 :::info * **Participants:** Jarno, Radovan, Anne, Samantha, Richard, Luca ::: ## Actionpoints - [JR] Send reminder about annual meeting - And remind people to sign up - [RB] Collect standard channels for advertisement here - [RB] Delete nordic-rse-organizers@neic.no - [RB] We remove contact@nordic-rse.org from website - [RB] Create issue for collecting work email addresses, then: - [All] And list your work email if you want - [JR] Add SeptembRSE to the calendar - [SW, AF, RB, JR] Work on the SeptembRSE video and event - [LF] website pull requests. [RB] review - [AF] review unconference videos. (JR) will probably also watch them - [AF] Organize a task force about RSE day. - RB happy to join planning work - LF Interested in helping organise + presenting if needed - SW too, but not super sure on how much time I will have during workdays starting Sep - [RB] Will edit the seminar video - September Seminar 14.9 at 13-14 CEST: - [RB] presents "Rust+Python: why and how" - [SW] help with advertising - [LF] chair and record - [AF] Ask Mo for a seminar about R - [SW] tweet about (SSI fellowship)[(https://www.software.ac.uk/news/ssi-fellowship-programme-2022)] help from NRSE Last weeks action points to be followed up: - [JR] Nordic-RSE youtube channel created (https://www.youtube.com/channel/UC8OyVrmJEuT2lrH7zXoBrhQ)) - [RB] Unconference video located (NT shared a download link with us on private Zulip message July 1st) ## Agenda 0. Intro for new people :sunflower: 1. Annual meeting coming up on September 2nd * See https://hackmd.io/@nordic-rse/annual_meeting/edit to help with preparations * Need to send reminder 3. Email mess resolution * what email addresses do we have public? - contact@nordic-rse.org * who gets those? RB (but for last 2 years nobody) * who reads those? RB (but for last 2 years nobody) - nordic-rse-organizers@neic.no * who gets those? RB needs to moderate, lots of spam. otherwise it forwards to AF, RD, JR, RB * who reads those? RB * conclusion: - we delete nordic-rse-organizers@neic.no and remove it from website - we remove contact@nordic-rse.org from website - we list our own email addresses (for those who want to) 4. SeptembRSE , see message [here](https://coderefinery.zulipchat.com/#narrow/stream/213720-nordic-rse/topic/Invitation.20for.20Nordic-RSE.3A.20SeptembRSE.20Worldwide/near/249155044) - association being set up - meet-ups: the two (un)conferences - bi-weekly meetings - coffee breaks - seminar series - blog posts - Will attend: Jarno, Radovan - Work on the video: Samantha, Anne, (Radovan) 6. Unconference follow up - blogposts status - video status - videos located: see private zulip message to RD, AF, JR, NT, SW, PH from Jul 1, 2021 7. Website redesign status - Looks good. LF will make a pull request for layout. - Navbar pull request: some pages missing 9. International RSE day planning status - Anne will organize a task force - Volunteers contact Anne 11. Seminar series status - September seminar: Radovan Rust and Python, Sep 14th, 13-14 CEST - October seminar: Anne will ask Mo (unconference talk moved here) # 2021-08-05 :::info * **Participants:** Jarno, Richard, Radovan, Anne, Luca, Samantha ::: ## Actionpoints - [JR] Jarno will host next meeting - [JR] Advertise Seminar Series - [SW] webpage - [SW] twitter - [ ] chat (CR zulip, carpentries slack) - [ ] email to 'known' RSEs - [ ] Nordic-RSE mail list - [ ] CSC,Sigma2,SNIC,... - [ ] Nordic RSE members (Jarno has the list, or after annual meeting, the secretary of the board) - [LF] Write abstract about seminar series talk (for advertisement) - [AF] draft standard seminar series advertisement - [RB] Collect standard channels for advertisement in a private github repo - [SW] blogging session invite - [JR] create NRSE youtube account/channel (google group?) - [RB] locate unconference videos - [?] review and upload unconference videos - [AF] plan international RSE day planning meeting (https://github.com/nordic-rse/NordicRSE-organization/issues/8) ## Actionpoints from last time: - [JR] send member email - [JR] add roadmap to website - [all] be aware of issues on https://github.com/nordic-rse/NordicRSE-organization and add if something is missing ## Agenda 0. Intro for new people :sunflower: 1. JOSS / JUFO: application should be ready: https://hackmd.io/-k2Y9O-xQZK3Q9TLpVULww when can it be sent? - RD: looks great! 2. Research Software Seminar Series - to start in fall - task force meeting? - what are our suggestions to make it successful? - advertizable in normal university channels - clearly and carefully define target audience. suggestion: target RSEs - related documents: - https://hackmd.io/@nordic-rse/ryEPSeZjO - **Luca at 18.08 14-17 EEST (13-16 CEST)** - Package development in Julia - follow-up steps - twitter - website - zoom, chairing - blog - recording 3. Follow up on unconference 1. Existing drafts - [What is R-S-E?](https://hackmd.io/jDxqhg13T8ebeWOnGohbeg#Blog-post) - Publishing software papers: https://hackmd.io/_T8eR9RASBmVMOuT0qEoPA - Blogging session: invite in chat - Recordings? - on youtube as first content 4. Website redesign - away from wall of text towards user-centered structure - see discussion in https://coderefinery.zulipchat.com/#narrow/stream/213720-nordic-rse/topic/Nordic-RSE.20seminar.20series - only seminar page or full website? - taskforce? -> https://doodle.com/poll/s8gnhdzvni83yzut?utm_source=poll&utm_medium=link (DL: Monday 09.08) 5. Nordic-RSE youtube channel? * for posting unconference videos * later: seminar series etc * good to detach from CodeRefinery (avoids confusion) * RD notes: make a "brand channel" (their term for group channel) and then you can individually add other accounts who can access it with different permission levels, though the UI of this can be sort of hard to find. Someone needs to SMS verify once to get right to upload >10 minute videos. 6. What to do with issues on https://github.com/nordic-rse/NordicRSE-organization - make it part of bi-weekly meeting -> assigning issues with deadline # 2021-07-01 :::info * **Date**: 2021-07-01 * **Participants:** Luca, Jarno, Samantha, Anne ::: ## Action points - [SW] Host for next meeting This was special meeting to populate https://github.com/nordic-rse/NordicRSE-organization/issues with stuff that got left unresolved in previous meetings. ## Actionpoints * [SW] Nordic-RSE profile picture and generic twitter card (for non-event times) -> is now an issue and gonna happen soon :snail: * [next meeting] Unconference post mortem ## Agenda - Special meeting: go through action points in hackmd and track those which are still valid as issues on [the apposite github repository](https://github.com/nordic-rse/NordicRSE-organization/issues) - Follow-up from unconference. - Follow-up meeting? - Dissemination. - Tweet summary - Tweets from individual sessions - Blogging sessions/writeups. - Invite to a meeting - Day 1: "Getting funding for research software" (Thomas P., ...) - Day 1: "Git evangelist" (Sunniva, ...) - Day 1: "What does the letters in RSE mean?" (Anne?, Jarno?, ...) - Day 2: "Julia for RSE" (?Kristoffer+...?) - Day 2: "Development frameworks for Research Software" (Shashank?) - Day 2: "Publishing software papers" () - Uploading recordings. - Add relevant Universities/Institutes to the RSE map, to see who we could potentially reach. - Nordic-RSE timeline. # 2021-06-10 :::info * **Date:** Thursday (10.06) 14CEST * **Participants**: Samantha, Jarno, Luca, Patric ::: ## Actionpoints * [PH] ~~Nordic-RSE survey: ask people from all countries for list of universities~~ * [PH] ~~Nordic-RSE survey: find a better generic term for pre-diploma/pre-BSc educational level~~ * [] Hosting next meeting * [SW] Nordic-RSE profile picture and generic twitter card (for non-event times) ## Agenda 0. Intro for new people 1. Chair for the next meeting: Luca 1. Status of last meetings action points * NeiC services * twitter card/profile picture 2. News from unconference * 3/4 invited talks approved. All 3 have given title + abstract + consent to publish names. * dissemination in progress * anyone can help (reshare twitter post, forward email, etc) 3. JOSS to JUFO proposal writing * [draft](https://hackmd.io/@nordic-rse/rJWgLjsFd/edit) * progress update? * A first draft is sketched in the above link, currently 1260 characters * help needed? * Feedback/comments always welcome :) * How many people send the form? Only one person or multiple people? I am wondering whether the latter would be perceived more like "spam" (negative) or like "more people supporting the cause" (positive). * When to send: **before midsummer** 4. RSE international survey * Back from hiatus. Currently in final rounds of testing/applying feedback from testers. * We need to come up possible answers to “What is the highest level of education you have achieved?”. I.e., create a list of education levels that the participant can choose from (example from UK-RSE: GSCE, A-Level, Undergraduate degree, Masters degree, PhD). Remember, it has to be general enough to encompass all the Nordics. Preliminary suggestion: add some generic degrees + a free-text field? * Pre-bachelor, Bachelor, Master, Doctorate * Similarly, we need to provide possible answers to “Which university do you work for?”. Is it implausible to come up with a comprehensive list of universities for Nordics+Baltics? Will ask organizers if it is even possible to connect the survey (lime survey) to an external service for automatic lookup. THe alternative is a free-text field, which means messy data and lots of manual work. Any better suggestions? * Get list for each country + other field * Only universities? What about Colleges / polytechnical universities? * **Norway**: https://en.wikipedia.org/wiki/List_of_universities_in_Norway * **Denmark**: Pick only unis from wikipedia? https://en.wikipedia.org/wiki/List_of_universities_and_colleges_in_Denmark * **Sweden**: Not wikipedia! Best so far: https://english.uka.se/facts-about-higher-education-in-sweden/universities-university-colleges-and-other-education-providers/higher-education-institutions-heis.html * **Finland**: ? https://en.wikipedia.org/wiki/List_of_universities_in_Finland * **Iceland**: https://en.wikipedia.org/wiki/List_of_universities_in_Iceland * **Lithuania**: ?Universities: https://en.wikipedia.org/wiki/List_of_universities_and_colleges_in_Lithuania * **Latvia**: ?State universities: https://en.wikipedia.org/wiki/List_of_universities_and_colleges_in_Latvia * **Estonia**: ?Public Universities: https://en.wikipedia.org/wiki/List_of_universities_in_Estonia 5. How to make sure old agenda points/discussions without 'end' from earlier do not get missing? * most of them are related to future of Nordic-RSE * also stuff from NordicRSE meetup * dedicated meeting to create actionpoints from them? * discussed: reporsitory with issues with labels * -> dedicated meeting to fill issues 6. Nordic-RSE autumn seminar series (initiated by PH) > [See original post/idea in Zulip: #nordic-rse](https://coderefinery.zulipchat.com/#narrow/stream/213720-nordic-rse/topic/Nordic-RSE.20seminar.20series/near/240719091) **Motivation:** create a frequent activity to bring Nordic-RSE to life. A seminar series can be quite easily organized, and is timely now that SORSE has finished. Does not have to overlap with Aalto activities. **Idea:** The way I envision it right now, is that each event is centered around either a focus topic or a general concept. We can set aside anything from 30 min (one talk+discussion) to maybe max 3h (mini-symposium). We can try to fill a program for autumn with various topics, based on what we feel will generate an interest (but possibly leave some slots open for the community to suggest). We can then either invite or announce that we are looking for speakers. I think coming up with topics is the easiest part: there are so many things one wants to know more and discuss about. For example, at every get-together, there have been certain topics that generate intense discussion (look at 2020 online get-together HackMD for inspiration). Maybe we could put together something very tentative, to point to during the unconference, as "the next thing" to look forward to in Nordic-RSE. **All of these ideas are up for discussion, and can be changed for the better.** * starting with internal people * starting with every 2 weeks/ monthly * -> task force xx. Member email (here to keep in mind to draft one after the unconference) * [draft](https://hackmd.io/@nordic-rse/rJt9Z8Y_d/edit) # 2021-05-27 :::info * **Date:** May 27th, 2021, 14PM (CET) * **Participants**: Luca, Diana, Jarno, Samantha, Patric, Richard ::: Action points until next meeting: - RB: Check if we can use NeIC services (mailing list, indico) after coderefinery2 is done? - SW: Chair next meeting and find recurring time - SW: (at some point) create nRSE profile picture and between events twitter card 0. Intro for new people 1. Status of last weeks Action points * We have a calendar * think about ways to send calendar invites (doesn't seem straightforward/convenient enough in google cal) * 2. There was an [unconference](https://nordic-rse.org/events/2021-online-unconference/) meeting - Date: June 29-30 - Anything we need to know? - invited talks/sessions meeting next week: doodle here: https://doodle.com/poll/berwkwr3qf6rzb5h - come up with ideas before meeting - next planning meeting with role distribution week 23, doodle here: https://doodle.com/poll/sxce5gucpcdg6nwa?utm_source=poll&utm_medium=link 3. Propose changing [JOSS](https://joss.theoj.org/) from [JUFO 0 to JUFO 1](https://julkaisufoorumi.fi/en/publication-forum) - Draft: https://hackmd.io/@nordic-rse/rJWgLjsFd/edit - about jufo 0: https://julkaisufoorumi.fi/en/faq-0#Q5 - Grounds must be given in 1500 characters - Review every 4 years, coming in 2022 - From the JUFO form webpage: _In the constantly ongoing complementary evaluations, the panels may award level 1 to publication channels previously classified as level 0. The evaluation process takes about 2-5 months._ 4. International RSE day - Time set? 14.10? unsure if fixed 5. Meeting format and time - who will chair: SW - meeting invites - Poll for recurring biweekly meeting (summer) 6. Who can add poeple to github organization * When should new people be added? * when interested :) 7. After the Unconference: Member email [draft](https://hackmd.io/@nordic-rse/rJt9Z8Y_d/edit) * What should be included? * Upcoming: RSE survey * Past activities: * Unconference * JOSS JUFO rating * Podcast from Peter * Date for the first general meeting 8. Design ideas for a 'between events' twitter card? * twitter card for when no event is advertised * twitter card: the image that is shown when link to webpage is in tweet text # 2021-05-12 :::info * **Date:** May 12th, 2021, 16AM (CET) * **Participants**: Radovan, Richard, Jarno, Samantha, Patric ::: Action points until next week: - PH: Finally create [Google non-profit organization](https://www.google.com/nonprofits/), to e.g. be able to organize a calendar. [registration form](https://www.google.com/nonprofits/account/signup/us) - To register the Google organization, we first need to register Nordic-RSE, for which we need the statutes. - For now, use this google calendar: https://calendar.google.com/calendar/u/0?cid=OGxpNmhqY2ptOTVnNzZwZ3RlMXA1cGkwNWNAZ3JvdXAuY2FsZW5kYXIuZ29vZ2xlLmNvbQ - Ask any of Patric, Radovan, Samantha, Richard for access - JR: Find a time for next meeting and chair - JR: Solicit advise on Zulip for the member email - JR: Make unconference registration available after asking for opinions on Zulip 1. Status of last weeks Action points: - RB: find out how we can forward of the contact@nordic-rse.org 2. Unconference - https://nordic-rse.org/events/2021-online-unconference/ - Is nordic-rse-organizers@neic.no still active and usable for e.g. the unconference? - it can be used. who should it forward to? - Jarno, Radovan, Samantha - contact at will forward to this one - later we will have the organziational one and then we can forward to that - See unconference info [here](https://github.com/nordic-rse/nordic-rse.github.io/pull/216/files#diff-fadbf4be0c256c87531b095ed18b604389c84e0ecadd810f94752ebfcc2dd786R41). - [Suggestions for invited speakers](https://hackmd.io/NUvR5PdxQE6q9RX3L_O2iw#Suggestions-for-%E2%80%9Ckeynote%E2%80%9D-speakers) - who will decide at the beginning of a day? - self-organize? - or coordinated? - somebody needs to be there to encourage - who manages the hackmd/document? - follow-up: schedule separate meeting 3. Can we continue using NeIC services (mailing list, indico) after coderefinery2 is done? - Radovan will check, but skeptical 4. Date for the first general meeting * Needed to approve the statutes * Select a board * What if we set a date in September that could be announced at unconference? 5. Member email [draft](https://hackmd.io/@nordic-rse/rJt9Z8Y_d/edit) * What should be included? * Upcoming: unconference, RSE survey * Past activities: * Date for the first general meeting 6. International RSE day - suggestion (from Int RSE council): 2nd Thursday in October (14 Oct 2021) - this is not fixed yet, but any event colliding with this? - no collision known at this stage 7. Meeting format and time - who will chair - meeting invites - Samantha finds time for unconference meetings - Jarno finds time and chairs next bi-weekly meeting # 2021-04-28 :::info * **Date:** April 28th, 2021, 16AM (CET) * **Participants**: Patric, Radovan, Richard ::: Action points until next week: - RB: Find out who administrates the Nordic-RSE email list/member list. - RB: group 2-3 people who will draft a super short announcement text and website text for the unconference (their goal will be to come up with a pull request) - RB: find out how we can forward of the contact@nordic-rse.org - PH: Create "Google non-profit organization" to have collect resources and create a calendar. Read up on CryptPad as an alternative. 1. Status of last weeks Action points: - RB: check with Radek whether something is in place - yes, we got hold of nordic-rse google group and shared ownership now among RL, RB, and PH (see also next point) - RB: get overview of all the various accounts (agenda points 6 and 7) - created https://github.com/nordic-rse/accounts-overview#readme (private repo) - RB: group 2-3 people who will draft a super short announcement text and website text for the unconference (their goal will be to come up with a pull request) - so far nothing written but at least the process is started, if nobody joins, I will draft something before the week is over to have a starting point 2. Chair for the next meeting (May 12): Radovan * If a collision happens, the chair can locate another chair. 3. About agendas and TODO tasks (how to improve) * How can we keep track of tasks (which often require 1-2 persons to do something and they may not be in the meeting) without ending up with a growing list of agenda points which will at some point not fit into 30 minutes? * Lots of good suggestions from Samantha and others in [previous meeting agendas](https://hackmd.io/3QnRFT-5TOOXjzHtATJ_iA?view#2021-03-31). * Will a "timeout zone" (yellow box below) help reducing agenda bloat? What about just removing points as a natural selection? * Make agenda points into GitHub issues? 4. Roadmap for Nordic RSE * What should Nordic-RSE do for it's members? * More events. Few know that we exist - there is little activity. * Seminar series. Overlap with other groups/organizations (Aalto, SORSE). * Base on RSHour: "rebrand", and do it ourselves. * Can also suggest topics and invite speakers. * Collaboration between Nordic-RSE, Nordic HPC and CodeRefinery? Top down rather than bottom up approach. What is the motvation for people to get involved and contribute to this organization? * A thought: Should we institute formal roles/position in Nordic RSE? (e.g. Chair, treasurer, secretary, ... or whatever makes sense for Nordic-RSE) 5. Collective calendar on website (Google calendar with subscription option) * It turns out the google group created by Radek is not a proper "Google organization", which means we cannot create or administrate a calendar. To do this, we need to create a [Google nonprofit organization](https://www.google.com/nonprofits/) via "Google My Business". * Do we want to do this, or is it enough with a privately created calendar which is then made public, and RSE members can be inveited to be administrators of? * Pros of such an account are that we can gather other resource (google drive, mailing list, ...), cons are that we might not want to "tie" Nordic-RSE to google. * Create "Google nonprofit organization" for now, until better option appears. * An option would be CryptPad: https://blog.cryptpad.fr/2021/04/26/status-april-2021/ 6. Collect all nRSE 'things' (website, twitter, repository,...) - collected at https://github.com/nordic-rse/accounts-overview#readme - Add list of members: Who owns/administrates this maling list? 7. Cleaning up mailing list - we have a number of mailing lists, see also https://github.com/nordic-rse/accounts-overview#readme - how do we want to reach members and how do we want to be reached? can we remove all other outdated mailing lists? 8. Unconference in June - RB looking for 1-2 persons to join a 1-2 hour video+hackmd drafting session which will result in a PR towards the website :::warning **Agenda points "on hold"** These points are put here e.g. because there has been no relevant update in a long while. This is to reduce agenda bloat. Please feel free to move content to the main agenda! * Richard has asked an expert about the statutes * Funding sources? * RSE survey: Dissemination in April * No international RSE conference this year ::: # 2021-04-14 :::info * **Date:** April 14th, 2021, 16AM (CET) * **Participants**: Patric, Radovan (first 15 mins), Richard ::: Action points until next week: - RB: check with Radek whether something is in place - yes, it is, Radovan got access to nordic-rse google group; see also point below - RB: get overview of all the various accounts (agenda points 6 and 7) - still in progress - suggestion: we create private github repo where we collect overview of accounts and who has access. of course no passwords - RB: group 2-3 people who will draft a super short announcement text and website text for the unconference (their goal will be to come up with a pull request) - sorry this was on me and has stalled, I will pick that up - PH can help if necessary. 1. Status of last weeks Action points (TODO tasks): - PH: another attempt on creating google group/ administrative account - The best approach is to use the existing group account. - RD: follow-up on agenda point 8 - Still waiting for a reply. 2. Chair for the next meeting (Apr 28): Patric * If a collision happens, the chair can locate another chair. 3. About agendas and TODO tasks (how to improve) * How can we keep track of tasks (which often require 1-2 persons to do something and they may not be in the meeting) without ending up with a growing list of agenda points which will at some point not fit into 30 minutes? * [name=Samantha] Suggestion: clearer agenda preparation; meeting minutes and notes separate from Agenda with limit on points (maybe 5? for 30 min) that need to be discussed in this specific meeting. Then rather add future agendas already to the document (eg RSE survey was not needed in last few agendas but should be in next one?). And then when someone 'promises' to do something, have one section which action points (could be all the way on top ever updating with a done section in the very bottom of this document?) * [name=Patric] Creating the agenda for a new meeting, it is sometimes hard to know what in the previous agenda was completed and what was just a suggestion. Since tasks are spread between different members (who doesn't always attend), it is also hard to know what is still relevant. A suggestion is to drop agenda points that we are unsure about - the risk is that we lose track of work in progress. But at the same time, someone will raise the question if it is important enough. This also serves to reduce the agenda length. * What can be GitHub issue we track there but we will have a list of action points and meta-issues in this document. It can be in a separate document but linked and part of process. * We are few people and have many items. Let us focus on fewer items (such as unconference and survey) and "postpone" some of this to later * We should also communicate better "upwards" (RSE council, summarize here results from the council) and "downwards" to the community * Can we motivate few people to write short blog posts and announcing them every 2-3 weeks? 4. Roadmap for Nordic RSE * Unsure what the status or follow-up action is * Basically communicate our action points and goal * What should Nordic-RSE offer to it's members and as an organization? Do we want to be more visible and active? 5. Collective calendar on website (Google calendar with subscription option) * Nordic RSE has a Google group/organization. Radovan has the account info. * Patric and Radovan will try to set up a shared calendar. * After this is set up send email to all members. * https://coderefinery.zulipchat.com/#narrow/stream/213720-nordic-rse/topic/Calendar.20for.20Nordic-RSE * https://github.com/nordic-rse/nordic-rse.github.io/issues/215 6. Collect all nRSE 'things' (website, twitter, repository,...) * Idea: use private github repo to start collecting this data. * Example of things to collect: * Membership list (Jarno, Richard) * twitter * domain name (Radek, ??) * hackmd group * github organization * google drive 7. Cleaning up mailing list * Radovan is getting more and more spam on the conference mailing lists (pc, organizers, announcements) * What other mailing lists do we have? * Can we consolidate it a bit? 8. Richard has asked an expert about the statutes * Radovan checked with NeIC and it seems we cannot use CodeRefinery budget to cover organization registration * RD: Email sent, no response. Maybe it is best to move on and not wait for this, if there is no concrete question to ask? 9. Funding sources? 10. Unconference in June * according to poll: * early afternoon preferred time of day **13-16 CET** (5 votes vs 3,3,2 votes for other times) * late june preferred over early june with most votes (4) for **22/23.6** and second most (3) for 15/16.6 or 29/30.6. Please note that "after 22/23" is right after midsummer, which might not lead to a large attendance. * **decided time**: * advertising: * twitter: * webpage: * ... * we think this and other events are core, we should prioritize this, not make it too formal * perhaps a group of 2-3 people can draft a 1-pager for how this could event could look and bring it back to this group * the group actually organizing this does not have to be the same group (to lower the barrier to contribute ideas without committing for a lot of work) * also let's try to "code-share" events that we need to do anyway (e.g. RSH) and cross-announce them * events are key to grow visibility/community * unconference could be first newsletter * Ideas: * Two ways of accepting ideas before the unconference: * Github issues * A public shared document (editable by everyone, no security :)) * Decide 2 times for a planning meeting before sending the announcement. In the announcement invite everyone to join those meetings. * "Join the Unconference planning meetings on ... and ...!" 11. Disseminating RSE survey in April * STATUS: It is mid april, but still no update from Simon Hettrick (survey organizer) * Ideas for dissemination: - Twitter - Sigma2/metacenter slack - CR chat - Carpentries instructors (use general mailing list in the topicbox) - Carpentries slack - RSE slack, Nordic channel - Our members - Group email * idea: announce unconference at the same time (and mention survey when we announce unconference) 12. No international RSE conference this year * event in fall # 2021-03-31 :::info * **Date:** March 31th, 2021, 16AM (CET) * **Participants**: Patric, Richard, Jarno, Radovan ::: Action points: - RB: check with Radek whether something is in place - PH: another attempt on creating google group/ administrative account - RB: get overview of all the various accounts (agenda points 5 and 6) - RD: follow-up on agenda point 7 - RB: group 2-3 people who will draft a super short announcement text and website text for the unconference (their goal will be to come up with a pull request) 1. About agendas and TODO tasks * How can we keep track of tasks (which often require 1-2 persons to do something and they may not be in the meeting) without ending up with a growing list of agenda points which will at some point not fit into 30 minutes? * [name=Samantha] Suggestion: clearer agenda preparation; meeting minutes and notes separate from Agenda with limit on points (maybe 5? for 30 min) that need to be discussed in this specific meeting. Then rather add future agendas already to the document (eg RSE survey was not needed in last few agendas but should be in next one?). And then when someone 'promises' to do something, have one section which action points (could be all the way on top ever updating with a done section in the very bottom of this document?) * What can be GitHub issue we track there but we will have a list of action points and meta-issues in this document. It can be in a separate document but linked and part of process. * We are few people and have many items. Let us focus on fewer items (such as unconference and survey) and "postpone" some of this to later * We should also communicate better "upwards" (RSE council, summarize here results from the council) and "downwards" to the community * Can we motivate few people to write short blog posts and announcing them every 2-3 weeks? 2. Chair for the next meeting: Patric * If a collision happens, the chair can locate another chair 3. Roadmap for Nordic RSE * Unsure what the status or follow-up action is * Basically communicate our action points and goal 4. Collective calendar on website (Google calendar with subscription option) * After this is set up send email to all members * Jarno will look into it, but anyone else can do/join * https://coderefinery.zulipchat.com/#narrow/stream/213720-nordic-rse/topic/Calendar.20for.20Nordic-RSE 5. Collect all nRSE 'things' (website, twitter, repository,...) * Membership list (Jarno, Richard) * twitter * domain name (Radek, ??) * hackmd group * github organization * google drive 6. Cleaning up mailing list * Radovan is getting more and more spam on the conference mailing lists (pc, organizers, announcements) * What other mailing lists do we have? * Can we consolidate it a bit? 7. Richard has asked an expert about the statutes * Radovan checked with NeIC and it seems we cannot use CodeRefinery budget to cover organization registration 8. Funding sources? 9. Unconference in June * according to poll: * early afternoon preferred time of day **13-16 CET** (5 votes vs 3,3,2 votes for other times) * late june preferred over early june with most votes (4) for **22/23.6** and second most (3) for 15/16.6 or 29/30.6 * **decided time**: * advertising: * twitter: * webpage: * ... * we think this and other events are core, we should prioritize this, not make it too formal * perhaps a group of 2-3 people can draft a 1-pager for how this could event could look and bring it back to this group * the group actually organizing this does not have to be the same group (to lower the barrier to contribute ideas without committing for a lot of work) * also let's try to "code-share" events that we need to do anyway (e.g. RSH) and cross-announce them * events are key to grow visibility/community * unconference could be first newsletter * Ideas: * Two ways of accepting ideas before the unconference: * Github issues * A public shared document (editable by everyone, no security :)) * Decide 2 times for a planning meeting before sending the announcement. In the announcement invite everyone to join those meetings. * "Join the Unconference planning meetings on ... and ...!" 10. Disseminating RSE survey in April - Twitter - Sigma2/metacenter slack - CR chat - Carpentries instructors (use general mailing list in the topicbox) - Carpentries slack - RSE slack, Nordic channel - Our members - Group email * first check done * overall delayed * idea: announce unconference at the same time (and mention survey when we announce unconference) 11. No international RSE conference this year * event in fall # 2021-03-17 :::info * **Date:** March 17th, 2021, 16AM (CET) * **Participants**: Jarno, Patric, Samantha, Radovan ::: 1. Chair for the next meeting: Radovan 2. Lightning talk on Nordic-RSE for the Communities workshop (https://sorse.github.io/programme/workshops/event-031/). * On the 17th https://researchsoft.github.io/community-ws/ * share on twitter that NordicRSE has been there * notes available from Jarno and Anne https://hackmd.io/PTKmgWKiS-SXkbnOCaTSPg 3. Roadmap for Nordic RSE * timeline of what NordicRSE intends to achieve and what we do and why people would want to joing the community * website work has started (frontpage) * building local chapters (offering support on website? list chapters, announce meetings) * registering as association in summer * Radovan in progress of checking whether this can be covered with CR budget. it looks like it but still more discussions needed. I will keep you updated. * collection of membership fee? (as association; for payment for domain) 5. Inform members about new meeting time * Collective calendar on website (Google calendar with subscription option) * After this is set up send email to all members * Jarno will look into it, but anyone else can do/join * maintenance? -> collective 6. Collect all nRSE 'things' (website, twitter, repository,...) * Membership list (Jarno, Richard) * twitter * domain name (Radek, ??) * hackmd group * github organization * google drive 8. Richard has asked an expert about the statutes 9. Changes on the website * some changes happened * making it clearer what is a RSE, what does nRSE do (done) * done: https://github.com/nordic-rse/nordic-rse.github.io/pull/213 11. Funding sources? 12. Possible unconference in June * meetup with flexible topics (lightweight) * dates -> poll in Zulip (Samantha) * two halfdays (tue+wed, morning/afternoon) 14. Disseminating RSE survey in April - Twitter - Sigma2/metacenter slack - CR chat - Carpentries instructors (use general mailing list in the topicbox) - Carpentries slack - RSE slack, Nordic channel - Our members - Group email * first check done * overall delayed 15. No international RSE conference this year * event in fall * difficulty: timezones # 2021-03-01 :::info * **Date:** March 1st, 2021, 10AM (CET) * **Participants**: Jarno, Richard, Anne, Naoe, Samantha, Radovan ::: 1. Chair for the next meeting: * Samantha * Jarno will move the meeting 3. Need a volunteer to organize this meeting for the next two months. * Send a reminder on Zulip * Take notes at the meeting * Be present most times * Rotate the chair * Move the meeting to a better time? [Jarno] 4. Disseminating RSE survey in April - Twitter - Sigma2/metacenter slack - CR chat - Carpentries instructors (use general mailing list in the topicbox) - Carpentries slack - RSE slack, Nordic channel - Our members - Group email 5. Lightning talk on Nordic-RSE for the Communities workshop (https://sorse.github.io/programme/workshops/event-031/). * On the 17th https://researchsoft.github.io/community-ws/ * Anne will attend * "Developing an international RSE community" * 'RSE' in different places in different countries * Separate national institutions * Practical challenges: which country to register in? 7. The website has changed in key places * [Anne] Change the first paragraph to a description of the association and the timeline * Create the roadmap with some basic content to start with * Suggestion: Add a calendar with all our events (coffee breaks, biweekly meetings) 9. Roadmap for Nordic RSE * What can we do? What do RSEs need? * Registering the association (this summer) * This is necessary for the workshop 10. Funding sources? 11. Possible unconference in June # 2021-02-15 :::info * **Date:** Feb 15, 2021, 10AM (CET) * **Participants**: Jarno Rantaharju, Anne Fouilloux, Patric Holmvall, Richard Darst, Radovan (watching hackmd, in parallel meeting) ::: 1. Disseminating RSE survey? - Survey will be run in April (open beginning of April and close end of April) - We should start planning dissemination channels - Twitter - Sigma2/metacenter slack - CR chat - Carpentries instructors (but using the public pages, we cannot use the internal Carpentries mailing list) - Carpentries slack - RSE slack, Nordic channel - Our members - Group email - Patric and Radovan are now checking the survey form and will need 2 more people who can help checking consistency of the survey (whether the survey has the right logic, not anymore checking the questions themselves). 2. Update the website (Anne) * Move conference * Biweekly meeting to front page 4. Lightning talk on Nordic-RSE for the Communities workshop (https://sorse.github.io/programme/workshops/event-031/). * 17th and 18th March 09:00 – 11:00 UTC * What can we learn from this workshop, about developing Nordic-RSE? 5. Possible uncoference meetup * Survey coming after May, maybe meetup in June? 7. What to do with contact@nordic-rse.org? 8. Think about an agenda: Open roadmap? * What do you need to learn in 2021? What do you want to learn? * What can we do on a Nordic scale? * Not a local RSE group, but at larger scale. * Enable career development: * Add a job board on the website * Lobby and guide funding organizations and infrastructure projects. * Bring together expertise from a larger network: * Hackathons, discussion channels * Spread name recognition: * Conference and workshops 9. We need to find funding * For lobbying at higher level organizations, spreading information 11. Things we should do from the online meetup: (No need to cover all of this today.) * Knowledge sharing and building a community. * One way to achieve this is to have meetings, courses and other events. * Start building local communities when possible (after COVID, when enough people) * Should we / How can we support this? * Lobbying: * Follow research funding organizations and participate actively when they ask for feedback * [name=Jarno]: We have 29 members, which is not a lot of weight to throw around... We can still offer a specialist view point. * Job board on the website. * Can be done quickly. Maybe bootstrap from the jobs postings stream on the CR chat. * List of useful courses and materials on the website. * Including at least CR, SWC and hands of scicomp. * List of courses with dates. * Link to the list of journals that publish sofware? * Hackathons with domain experts. * Really good for community building and disseminating knowledge. "A research software engineer is someone involved in research, but more focused on the computational skills than publications." "A research software engineer is someone with expertise in both research and in software development. They are the members of a research group that knows best practices in software development or consults that support multiple research groups." # 2021-02-01 :::info * **Date:** Feb 01, 2021, 10AM (CET) * **Participants**: Anne Fouilloux, Marijn van Vliet, Patric Holmvall, Jarno Rantaharju ::: ## Agenda 0. CSC (redirected from coffeebreak 21.1.21) 1. How to disseminate RSE survey? - There will be an international meeting about the survey next week - Members list: ask members to advertise - Ask DeIC and local organizations to advertise - Unions 3. Updates about conference? - Postponed to December - No news about Nordic RSE online meetup in May - International RSE online conference maybe coming 5. What to do with contact@nordic-rse.org? 6. Things we should do from the online meetup. - Jarno will read through the material and come up with more detailed suggestions for next meeting ## Other topics that may arise ## Minutes ### CSC ### RSE survey How to disseminate RSE survey? - Survey will be sent out March/April ### Conference ### contact@nordic-rse.org ### online-meetup afterwork Things we should do from the online meetup. - we have notes, presentations, group photo - blogpost? <!-- Copy any items for next meeting above this line --> --- <!-- Agendas of previous meetings. Do not edit below this line. --> # 2021-01-18 :::info - **Date:** Jan 18, 2021 10 AM(CET) - **Participants:** - Radovan Bast, CodeRefinery - Richard Darst, CodeRefinery&Aalto - Anne Fouilloux, CodeRefinery - Patric Holmwall, UU - Haagen Waade, Kavli Institute/NTNU - Naoe Tatara, University of Oslo Library of Medicine and Science, CodeRefinery - Malin Sandström, INCF (malin@incf.org) - Samantha Wittke, FGI/Aalto - Jarno Rantaharju, Aalto ::: - Choose a chair: Jarno - Keep the meeting on topic and at 30 minutes ## Nordic RSE - Invited new members to join. Introductions if necessary. - RSE survey: any updates? - Survey questions: https://docs.google.com/spreadsheets/d/1eyuzP7zuQeyXHzO6alhK1Pz8Yohbl_bL78GjIAEGcks/ - Try to add question about funding landscape (in free form) - Survey will be sent out March/April (do I remember this right?) - 29 members registered ## Conference - What do we think about our changes for May? - We recommend to the organization committee to not have this in-person conference in May 2021 due to pandemic and travel restrictions. - Anne will inform the organizing committee and Thor about this. - One problem (probably nothing we can do about it): we will probably lose the budget if we cannot use it in 2021 ## Other topics that may arise - For meeting minutes: do we aim for one document per meeting? or one document that is updated in place? - we move to https://hackmd.io/team/nordic-rse - people have to be in team (ask from jarno/samantha to be added) - we can connect it to github and share non editable version via website - editable only for members --- # 2020-12-09 ## Nordic RSE - No meeting on the 23rd? - Add this to the website (Jarno) - Find a meeting time for bi-weekly meetings in 2021. Jarno will create a Doodle poll. - Starting on week 2 - RSE survey: any updates? - What to do with contact@nordic-rse.org? - Online meetup went well. Many things to address in coming meetings. - 105 registrations - Unique participants on Zoom: - Monday, 81 (greater than 1 hour: 66, greater than 30 minutes: 77) - Tuesday, 78 (greater than 2 hours: 45) - Wednesday, 73 (greater than 2 hours: 48) - 26 members registered ## Other topics that may arise - Set up a post online meetup meeting (Jarno) - Themes that need to be discussed in a new near: - OC/PC for the conference in May --- # 2020-11-11 ## Nordic RSE - RSE survey: No updates (See Patric’s post on chat) - What to do with contact@nordic-rse.org? - People are busy with CodeRefinery, maybe we cannot address this. - Can we start accepting members next week? - Should we just accept the most basic necessary info, or try to decide everything we will need? - Name - Email - Place of Residence: Country, city / municipality - Affiliation (Optional) ## Other topics that may arise --- # 2020-11-11 ## Online Event - 2.5 weeks to go! - Plan for extra meetings. - Friday - Next week - Abstract and program meeting today at 14 - Abstracts only sent to those interested / invited - Advertising - DK: Birgitte/DeIC (Naoe) - FI: Richard will ask about CSC advertisement - Abstract submission deadline postponed to next Monday. (Talk about it at 14) - How late can we make this? - Keynote titles? - Alys Brett. Need title. - Richard Darst: RSE program design for equality (Is this the title?) - Which platform should we use? Depends on the number of participants and abstracts. - HackMD + Zoom + gather.town? (since we know these tools) - HackMD + Zoom - Discussion in different breakout rooms - Coordinate rooms on hackpad - Simple, we already know all we need to do - Roles for the event: - Tech related: - Abstract review - Program practicalities - Scheduling and speaker coordination - What else needs to happen before the event? ## Nordic RSE - RSE survey - Actions needed? - There is a meeting Nov 17, 4 pm - Jeremy drafted this very good text: https://docs.google.com/document/d/1r2YdGZJMgGqZWNA2Itk8Vgdu-XUoR_0iBfB2ovFx-8A/ - Who/how is following up? - What to do with contact@nordic-rse.org? ## Other topics that may arise --- # 2020-11-04 ## Online Event - 3.5 weeks to go! - Meeting frequency from here on? - For planning meetings we need weekly short update meetings - Meeting day: Wednesdays are problematic for CodeRefinery workshop contributors - Poll on chat to find out which day or which time is better for planning meetings. This does not mean we need to move the bi-weekly community meetings. Radovan will ask on chat about time slots (Monday or Friday, alternatively afternoons) - Advertising (also next point) - “i've announced it via SNIC training newsletter and SeRC, will do reruns in those channels and try to think of new channels” - Will appear in PDC newsletter - ~~Radovan will send to nordic-rse-announcements~~ - ~~Radovan will talk with Vigdis (Sigma2) to get the info to Norway HPC users/ newsletter~~ - ~~Twitter not done yet, Radovan will send current draft. We need to send something every few days.~~ - ~~Slack on NeIC: Radovan will write~~ - ~~“UK” RSE Slack: Radovan will write on general~~ - ~~Naoe will ask for an email list of RSEs within UiO to Sabry and send to them.~~ - Jarno will ask Juho about advertising through CSC - ~~DK: Birgitte/DeIC (Naoe)~~ - ~~EE: Radovan will inform Ilja about the event to inform their network~~ - ~~FI: Richard will ask about CSC advertisement~~ - ~~FI: Richard will post to HPC users list after program a bit more refined~~ - ~~SINTEF: Radovan~~ - Scope of advertising: It’s about Nordic RSE, everybody who is interested in this, is welcome - Abstract submission deadline next Monday. - Should we postpone the deadline? (When should we announce this?) - A couple of abstracts. How can you advertise more? - Proposal incubator (https://github.com/nordic-rse/meetups/issues) - Public discussion on a program suggestion - Keynote titles? - Alys Brett. Need title. - Richard Darst: RSE program design for equality (Is this the title?) - Which platform should we use? Depends on the number of participants and abstracts. - HackMD + Zoom + gather.town? (since we know these tools) ## What else needs to happen before the event? ## Nordic RSE - RSE survey - There is a meeting Nov 17, 4 pm - Jeremy drafted this very good text: https://docs.google.com/document/d/1r2YdGZJMgGqZWNA2Itk8Vgdu-XUoR_0iBfB2ovFx-8A/ - Who/how is following up? - What to do with contact@nordic-rse.org? ## Other topics that may arise --- # 2020-10-28 - Choose a secretary - Maintain these notes - Post a short brief on the CodeRefinery chat ## Online Event - Registration and abstract submission are open! - A couple of abstracts. How can you advertise more? - Keynote titles? - Which platform should we use? Depends on the number of participants and abstracts. - What else needs to happen before the event? ## Other topics that may arise --- # 2020-10-14 ## Nordic RSE - When an action requires review, also assign a reviewer - Who has access and admin rights on GitHub? Who should? - In the interest of time, concentrate on the online event in this meeting? - GitHub organization management - org management became a bit of a bottleneck. - Thor: Add to the github organization: susamerz, eglerean, samumantha, (done) - Thor: Make admin: rantahar, rkdarst (done) - Nordic-RSE membership - Useful to have this set up before December, so that people can join in that event. - Why would someone want to join? What are we doing? This story must be developed by December. - Need to collect names and locations of residence (to be a formal association) - where? private google drive? - What is Nordic-RSE's value for its members? - Jeremy: a lot is for advocacy of RSE value, since that's something that you can't do alone - In UK it was advocating for RSE groups but that's not the only way, for example you could advocate for individual positions - Discussion copied to https://docs.google.com/document/d/1r2YdGZJMgGqZWNA2Itk8Vgdu-XUoR_0iBfB2ovFx-8A/edit ## Online Event - 7 weeks from now :) - https://nordic-rse.org/nordic-events/2020-12-01-get-together/ - Is the information on the website currently right? - Advertising: When and where? - Do we have an email template? - Thor: make a template email to send out - Enrico can help with making a twitter card header for the page [I will chat with Radovan] - Jarno: Check agenda (review: Richard?) - Keynote talks: - Alys: - Confirmed - (Jeremy) Ask for title - slides from de-RSE: https://de-rse.org/de/conf2019/talk/ZD3B3K/ - Alys: “This would be half the length so I'd focus on material about the history and motivation for the RSE movement (roles, groups and regional/national communities) and update for more recent developments. It's more suitable as an overview for people involved in research & software but newish to the RSE concept and community I'd say...” - 10 min introduction to the event Nordic RSE, CR - Alys (30 min plus QA), suggestion is to start 1 pm UK time, 2 pm Norway time, 3 pm Finland time - CodeRefinery - Contact email: - currently to Anne, Radovan, Radek: we need more people - To be added: ??? Jarno, Naoe - Use Freshdesk? - Abstract submission: - Form on NeIC Indico: ask for a 3 sentence description - May as well reuse that form for this workshop - (Issues on nordic-rse.github.io repo - no, don't change now, we will use the existing form) - Registration: - lightweight but people need to fill out short form to get connection details - Registration will be part of the abstract submission in indico - Mandatory: Name, email, privacy policy agreement - Optional: Country, Affiliation - Proposed types of events - Panel session to raise the profile of some people in the community - Breakout sessions with questions work well and then reporting back to plenary - https://qiqochat.com/about - Issue: doesn’t offer lots of functionality - Users can switch between breakout rooms - Why not used in previous event: gets pricey quickly, charges per user and minute - https://remo.co/conference/ - https://gather.town/ - If too many people in same area of virtual room then video connection will flicker on and off. As long as only 5-6 people in each cluster it works fine - Overall good experience with this platform though - https://theonline.town/overview - Need to explore these platforms to see which work best for networking and switching between breakout rooms / sessions - What else needs to happen? --- # 2020-09-30 - December get-together (https://nordic-rse.org/nordic-events/2020-12-01-get-together/) - What actions are needed to make this happen? - Is the information on the website currently right? ## Program in the Online Event - Monday (Nov 30): Keynote talks - Alys, but needs to be confirmed - Suggestion: double-keynote: - 10 min introduction to the event Nordic RSE, CR - Alys (30 min plus QA), suggestion is to start 1 pm UK time, 2 pm Norway time, 3 pm Finland time - to be confirmed - ACTION: JC to contact Alys and confirm as soon as possible - Abstract submission: - form - 5 minutes - 3 sentence description - but also provide some platform (github issues on nordic-rse.github.io repo ? we can even create a separate one, let’s see) to propose and discuss ideas - also check https://carpentryconnect.org/online/ for reusable ideas - we will use the neic indico - Registration: - lightweight but people need to fill out short form to get connection details | Tuesday (all times CET): | | | -------- | -------- | | 9 - 10: | lighting talks | | 10 - 10:30: | coffee / freeform conversation| | 10:30 - 11:30: | Talks/workshops/events| | 11:30 - 12:30: | Lunch / freeform conversation| | 12:30 - 14: | Discussion sessions (some with short topic introduction), can be a la collab workshop where a group discusses, takes notes, and the result is a speed blog - topics would be pitched in advance| | | Workshops| | | Reprohacks | | 14 - : | coffee / conversation| | Wednesday (same structure as tue): | | | -------- | -------- | |9 - 10: | Panel session| | 10 - 10:30:| coffee / freeform conversation| |10:30 - 11:30: | Talks/workshops/events| |11:30 - 12:30: | Lunch / freeform conversation| |12:30 - 14: | Discussion sessions (some with short topic introduction), can be a la collab workshop where a group discusses, takes notes, and the result is a speed blog - topics would be pitched in advance| | | Workshops| | | Reprohacks | | 14 - :| coffee / conversation| - Proposed types of events - Panel session to raise the profile of some people in the community - Breakout sessions with questions work well and then reporting back to plenary - https://qiqochat.com/about - Issue: doesn’t offer lots of functionality - Users can switch between breakout rooms - Why not used in previous event: gets pricey quickly, charges per user and minute - https://remo.co/conference/ - https://gather.town/ - If too many people in same area of virtual room then video connection will flicker on and off. As long as only 5-6 people in each cluster it works fine - Overall good experience with this platform though - https://theonline.town/overview - Need to explore these platforms to see which work best for networking and switching between breakout rooms / sessions ## Nordic-RSE in general - What is Nordic-RSE? - Relation to CodeRefinery - Support International Council of RSE Associations - we formally support this as Nordic RSE, Anne is our delegate - Membership / taking new people on board / github org permissions - Other activities we can do - What data storage locations do we have and how are they accessed? - Github - google drive - Twitter - Decisions made in biweekly meeting - How to suggest topics? - Create membership system - An association must keep a registry of its members - Name - Place of Residence - In addition (according to our statutes) we would need - Email - The purpose of the registry must be specified when collecting the information and cannot be prospective (cannot collect just in case). The data must be necessary for the functioning of the association. - Members of the association have a right to see the list of members’ names and places of residence. Email does not need to be shared - The form needs to include a privacy statement that describes how the information is used and for how long it is stored. For an association this is generally for the duration of the membership. - Make "About us" tab on nordic-rse.org, start collecting pages under there (bylaws, membership process, etc). - inform about community calls on the website