::: warning Zoom room: https://aalto.zoom.us/j/62426845282 Link to these notes: https://hackmd.io/@nordic-rse/nordicrse-conference-2025 Summary Open questions Actions Decisions Planning Time Schedule Meetings minutes

Note: blue boxes are in preparation and can be updated or commented on, yellow boxes has already gone out Outreach and advertisement Used in bio-newsletter Finland: :::warning The 2025 edition of the Nordic-RSE conference will be held in Gothenburg on May 20-21 (~9-17 CEST). If you are interested in Research Software Engineering, RSE community building, teaching programming to researchers, reproducible science, open-source, open-science, open access or high-performance computing and want to connect with the community in the Nordics, you are warmly encouraged to submit your abstract now or join as a listener; more info: https://nordic-rse.org/nrse2025/. :::

A: Access, Accommodation, Arrival Access TODO: write something about access to venue, opening hours, wheelchair etc Accomodation TODO: any suggested hotels to stay at? Arrival to venue

:::danger General info Video connection details:Zoom invite link: https://aalto.zoom.us/j/62426845282 Zoom ID: 624 2684 5282 Contact: jarno.rantaharju@aalto.fi Date and time: Friday 17th January 2025 at 13 CET (14 EET, 12 UTC)

This document has been generated using The Carpentries CarpentryCon A-Z as a template. A: Access, Accommodation, Arrival Access TODO: write something about access to venue, opening hours etc Accomodation TODO: any suggested hotels to stay at? Arrival to venue

Membership You become a member of the association by filling out the membership form and paying the membership fee -> This currently allows you to vote on the board in the annual assembly. News and communication Community hangs out in Zulip chat (shared space with CodeRefinery): https://coderefinery.zulipchat.com -> #nordic-rse channel Sign up to our Newsletter to receive news about the association.

:::info When? - March 12th at 15 CET Where? - Zoom: https://cscfi.zoom.us/j/63338463384 Who? - Everyone wanting to discuss ideas or write an abstract for Nordic-RSE conference together Want a calendar invite? -> Submit your e-mail address here: https://link.webropolsurveys.com/EP/B2F9159F22A724E4 ::: This virtual, hackathon-style event is the perfect chance to collaborate on your conference proposals, bounce ideas off peers, and get real-time feedback from the organizing team. Whether you’re polishing a draft or starting from scratch, we’ll help you refine your abstract and push it over the finish line. Don’t miss this opportunity to brainstorm with fellow attendees and gain valuable insights into the submission process. Bring your ideas, your questions, and your enthusiasm—together, we’ll make those unfinished abstracts shine!

:::info When? - February 27th at 13 CET Where? - Zoom: https://cscfi.zoom.us/j/63338463384 Who? - Everyone interested in the conference Want a calendar invite? -> Submit your e-mail address here: https://link.webropolsurveys.com/EP/1B66F1276F66E9A4 ::: For more information or joining the effort, please join the Chat (https://coderefinery.zulipchat.com) or send an e-mail to secretary@nordic-rse.org. :::warning

Samanthas homework for Scientific Community Engagement fundamentals course in January 2025. WHAT is the name of your community and on WHAT domain does it focus? The Nordic Research Software Engineering community is primarily made up of Research software engineers (RSE) based in the Nordic and Baltic countries: Iceland, Norway, Denmark, Sweden, Finland, Estonia, Latvia, Lithuania. What is the purpose of the community? (WHY) (from website) The Nordic Research Software Engineers association hopes to promote the careers of RSEs and the advancement of science by:

:::danger General info Video connection details:Zoom invite link: https://aalto.zoom.us/j/62426845282 Zoom ID: 624 2684 5282 Contact: jarno.rantaharju@aalto.fi Date and time: Friday 25th October 2024 at 13 CEST (14 EEST, 11 UTC)

:::danger General info Location: Zoom room 624 2684 5282 Zoom connection details:invite link: https://aalto.zoom.us/j/62426845282 room ID: 624 2684 5282 Contact: Jarno jarno.rantaharju@aalto.fi Date and time: biweekly, when needed (Thu), 9 CET/10 EET

:::danger Current one-slider based on below and wrangled into RSE worldwide template: https://docs.google.com/presentation/d/1pdBaUNM6s9beKoyVdv1V-rMsseW0C9WJtr2NlXGewzA/edit?usp=sharing ::: :::info Collecting ideas and content for Nordic-RSE presentation at RSE worldwide session at RSECon'24 ::: INFO: Add information about your national/regional association and/or RSE community here Nordics + baltics

Discussion: Why should organizations have an RSE / RSE group? Goal: Blog post on Nordic-RSE Who are you as an RSE? What's your situation - Are you considered RSE by your organization? Central or embedded in research group? Do you have organizational support for RSE type of things? 20 min

How did you get to know about Nordic-RSE / conference Found on UK-RSE chat (Nordic/events) +2 colleagues, internal chat +1 +1 Aalto data agents CodeRefinery: oo "by accident" RSE Survey Googling about RSE, via UK-RSE UK RSE conference (Nordic-RSE) / colleague (conference) RSE website

How did you get to know about Nordic-RSE / conference Found on UK-RSE chat (Nordic/events) +2 colleagues, internal chat +1 +1 Aalto data agents CodeRefinery: oo "by accident" RSE Survey Googling about RSE, via UK-RSE UK RSE conference (Nordic-RSE) / colleague (conference) RSE website

Decisions (04.04.2024) Lunch at Mau-Kas (Richard ?)reserve one room specify in e-mail that we don't know exact number is it free to cancel reservations? By when if yes? Coffee breaks: catering from Mau-Kas by when do we need to reserve? how does the delivery work?

Timeline Talk to Aalto (after 22.5) Material scouting Talk to known researchers Ask from Aalto, Richard and Enrico What do they know about RSEs in Finland and potential RSE needs What would they need support from CSC with? You know other RSE-like/ RSE interested people?

Request form questions 1.Describe briefly the topic and purpose of your event 2.Detail briefly the total amount of funding (amount in sterling) that you are requesting * 3.Please provide an itemised list of how the funding will be spent eg how much on catering, room hire, travel etc. How does your event/initiative align with the society and our charity’s Mission statement and Objectives? (No more than 300 words). What will be the impact of the requested funding on your event/initiative? Are there any specific or measurable outputs which could be included in the society's annual report?

tags: unconference-2023 title: Nordic RSE 2023 unconference :::info This is the public shared document. Everybody visiting this page can edit. unconference page: https://nordic-rse.org/events/2023-online-unconference/ Link to this page: https://hackmd.io/@nordic-rse/unconference23 Zoom room: https://gu-se.zoom.us/j/64923726913 (if you found this info without registering, please do register also, it takes 2 minutes) Event page

:::danger General info Video connection details:Zoom invite link: https://aalto.zoom.us/j/62247607160?pwd=dU1KdFFmOWZrNkk4U1c1RHpzYnU2Zz09 Zoom ID: 622 4760 7160 password: nrsebw Contact: Date and time: Thursday 19th October 2023 at 14 CEST (15 EEST, 12 UTC)