# IOI Steering Committee Charter Last updated 2022-06-20 URL for this page: https://hackmd.io/@investinopen/steering-charter URL for this site: https://hackmd.io/@investinopen/how-we-work DRAFT CHARTER: Adopted June 2022 ## Committee Description and Purpose The Invest in Open Infrastructure (IOI) Steering Committee provides rapid decision making support to IOI’s Executive Director (ED), and works with and alongside leadership in helping to secure partnerships and support for IOI, inform IOI’s activities, and champion and expand IOI’s work.  The Steering Committee is the main voting governing body of IOI. ## Key responsibilities and Duties The following are activities of the Steering Committee designed to promote the fulfillment of its purposes as described in this Charter. These activities are set forth as a guide with the understanding that the Steering Committee may diverge from this guide as appropriate should the need arise.  Steering Committee responsibilities include the following: - Advise and work with IOI’s ED on strategic development:  - Provide input on strategic direction and operations - Provide guidance and input on project deliverables - Serve as the ED’s core support and strategic advisor  - Evaluate how well IOI is fulfilling its vision, mission and values; - Aid directly in fundraising with IOI’s ED: - Make introductions and help steward funder relationships in partnership with the ED - Help grow IOI’s network of partners and/or help steward partnerships - Serve as a champion for IOI: - Articulate IOI’s vision, mission and values to the public - Communicate IOI’s direction and activities to the communities - Support and advise the ED as needed Time commitment: - Provide feedback 2-3 business days after an ask - Attend monthly 1-hour meetings - Ability to commit to a 1-year term with option for renewal for 2-3 years - Ability to review reports, strategy documents - Take an active role in participating in IOI’s work ## Committee Membership and Structure The Steering Committee represents community leaders, practitioners, and experts who have demonstrated success in influencing and bringing systemic change to communities. This group exists to bring new ideas, strategies, and learnings to the work of IOI from adjacent communities and areas of infrastructure.  The Steering Committee is chaired by a Chair who is appointed a 1-year term, and is a member of the Steering Committee. Committee members have staggered terms ranging from one to three years, with options to renew. For more information on terms limits, visit our [Governance Roster](https://hackmd.io/@investinopen/governance-members).  ## Procedures ### Meetings The Steering Committee will meet at a minimum, monthly. Steering Committee members should work with IOI Leadership to identify a suitable recurring meeting time. Additional meetings may be scheduled on an as-needed basis. ### Recruitment The Governance & Nominating Committee spearhead the recruitment process for new members, including public calls for nominations and review. More on that process [can be found here](https://hackmd.io/@investinopen/steering-committee-recruitment).  As part of their onboarding process, new Steering Committee members are required to disclose their Conflict of Interests to IOI Leadership in accordance with the IOI's Conflict of Interest Policy. ### Communications A meeting agenda and all materials required to prepare for an upcoming Steering Committee meeting will be provided at least a week in advance. Steering Committee members and IOI Leadership can choose to invite IOI staff members to join a meeting when it is helpful, e.g. to answer questions about specific aspects of IOI’s work. Following each Steering Committee meeting, a summary detailing decisions made and key topics discussed will be shared with the Committee and IOI leadership. Meeting summaries will be posted online on IOI’s website as documentation.  ### Periodic Review This charter, any additional governing documents, and the make-up of the Committee will be reviewed at least annually to determine if any changes are needed to any aspects of the Committee’s structure, membership, or operating procedures. --- ## See also * Archived copy of this page (via the Internet Archive's Wayback Machine): https://web.archive.org/web/*/https://hackmd.io/@investinopen/steering-charter --- This page first published: 2022-06-20 ###### tags: `about-us` `governance` --- <a rel="license" href="http://creativecommons.org/licenses/by/4.0/"><img alt="Creative Commons License" style="border-width:0" src="https://i.creativecommons.org/l/by/4.0/88x31.png" /></a><br />This work is made available under a <a rel="license" href="http://creativecommons.org/licenses/by/4.0/">Creative Commons Attribution 4.0 International License</a>. Users are free to share, remix, and adapt this work. (Please attribute [Invest in Open Infrastructure](https://investinopen.org/) in any derivative work).
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IOI House Style Guide

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Meeting with external collaborators

Last updated: 2023-01-24 URL for this page: https://hackmd.io/@investinopen/meeting-with-external-collaborators URL for this site: https://hackmd.io/@investinopen/how-we-work What is this? This is an IOI-internal process for setting up calls between IOI team members and external stakeholders. The goals of this process IOI team members should be able to independently set up calls and have conversations with external stakeholders and partners, and at the same time, we wish to be intentional in our engagement with stakeholders. "Intentional" here means that we are aware of IOI's existing relationship and past engagement with the person(s) we are speaking with and/or their organization(s), such that we make the most out of our time together and can effectively build on previous conversations. As with our other areas of work, We also want to make sure that there is documentation regarding these conversations, for transparency and visibility across the team and for future team members and work.

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