PLUG Meeting Minutes 2019-08-20.

0. Opening

Meeting opened by Benjamin at 7:32 PM

Attendance:

  • Present: Benjamin, James, Nick Bannon, Peter
  • Apologies: Margaret, Paul, Michel
  • Absent: None
  • Guests/Observers: Lawrence

1. Confirmation of Previous Minutes.

MOTION: Proposed by Ben and Seconded by James, Nick Passed? Yes.
https://github.com/plugorgau/plugorgau.github.io/blob/master/_posts/minutes/2019-07-16-minutes.md

2. Reports & Standing Items.

  • Financial Situation as of 20-08-2019 (Peter)

    • Balances:
      • Cash box
        • $436.35 current, $252.55 start of year ($252.55 start 2018)
      • Debit card(old)
        • $40.86 current, $40.86 start of year ($40.86 start 2018)
      • Load&Go(new)
        • $0.00 current, $27.89 start of year ($161.21 start 2018)
      • Bank Balance
        • $2552.71 current, $2850.34 start of year ($3469.95 start 2018)
      • Receivables
        • $31.27 from expired Load&Go (new)
      • Total Assets
        • $3061.19 (was $3309.34 start of year) ($3924.57 start 2018)
    • Statement:
      • Income
        • $0.00 this month, $120.00 last, $702.00 this year
      • Expense
        • $0.00 this month, $0.00 last, $904.15 this year
      • Net Proceeds
        • $0.00 this month, $120.00 last, ($202.15) this year
    • Outstanding
      • Debts
        • $71.22 for AWS June 2019
        • $75.56 for AWS July 2019
      • Receipts
        • $78.90 from Donations (to be confirmed)

  • Membership Situation as of 20-08-2019(Paul)

    • 0 renewals/new in August $0
    • 6 renewals/new in July $120 + donations
    • 7 renewals/new in June $140 + donations
    • 4 renewals/new in May $80
    • 23 Current Paid Members, previous month was 28
    • 302 Expired Members, previous month was 297
    • 389 Members on meetup.com, previous month 384
    • Note: A lot of our memberships expire around March-September

3. Events status.

  • September

    • 2019-09-10: Benjamin on MooseFS & The Elastic NAS
    • 2019-09-19: PLUG-in-the-Pub ITLAPD@ piratebar.com.au Nick Arrrr!.
      ACTION: Nick: Promote on the mailing list.

  • October

    • Talk or maybe a good idea to work on AV/Admin/your own project?
      • ACTION/TODO: Make an agenda

  • November

    • Quiz Night, 2nd Tuesday November? 2019-11-12
      • ACTION/TODO: Lock in some basics in the coming week or two - committee and main mailing list
      • Venue
        • Try near the city?
        • Belgian Beer Cafe function room?
        • Last Drop? out of the way, south?
      • Quizmaster/MC?
        • MC?
          • Ask Magnus "Danger" Magnus or James B or others?
        • Ben could contribute to questions
      • Prizes?
        • O'Reilly e-book vouchers?
          • We last requested a voucher on April 2014. Search for "book request for Perth Linux User Group" in committee list archives.
        • Business email/calling/doorknocking
        • Donations drive, spot prizes, incentives
      • Questions should be more general knowledge -
        Benjamin suggests 80% or more be general knowledge, remaining
        be open source/Linux-based questions
        (Nick suggests a bonus round, or a separate quiz for those?)
    • Talk or maybe a good idea to work on AV/Admin/your own project?
    • 2019-11-25: PLUG-in-the-Pub @ ?

  • December

  • Future

    • Talk by Martin, Want to be at our best, promotion & AV-wise. * First weekend may be better before Christmas par ties.

    ACTION: Benjamin to reach out?

    • Puppet Inc may want to do with us, need to talk to Gino (but as above)
      ACTION: Benjamin to reach out?
    • OpenVPN? Routing, Wireguard?
    • Godot: Free software game engine
    • Puppet talk in future, Benjamins contact
    • Foreman? (Bare Metal Deployment with Foreman)
    • Paul, Leon doing his LCA2020 talk if approved
    • RPi 4 demo

4. General Business and Matters Arising.

  • ACTION: Update PLUG addresses.

    • (New address President X)
    • PLUG Incorporation number: A1007186U ABN: 58 233 849 580
    • TODO: Paul and another to co-sign form for Bendigo.
    • ASIC.gov.au, Margaret noted that there was no address for PLUG on that site
    • DMIRS.wa.gov.au, ACTION: Peter to check address and ensure that annual report has been done.
    • Auskey/abr. Paul, I was told once you update that the ato will be updated, will wait for Peter.

  • ACTION: Peter 2018 financial report on PLUG website .ODP

  • Motion to open an interest bearing bank account

    • MOTION: The PLUG committee authorises the opening of an
      interest-bearing savings account with Bendigo Bank with
      the same approved signatories as our current Bendigo
      Transaction account.
      • Benjamin proposes, Nick seconds. All in favour. Motion passed unanimously.

  • Motion to open a bank account (one-to-sign) and get a debit card to use instead of load-and-go card.
    ACTION: We where going to vote on the above in August.

    • MOTION: The PLUG committee authorises the opening of an
      account with Bendigo Bank suitable for use with debit/credit
      card transactions, with the same approved signatories as our
      current Bendigo Transaction account.

      • Benjamin proposes, James seconds. All in favour. Motion passed unanimously.

    • MOTION: The PLUG committee authorises the Chair
      to request a Visa or Mastercard debit card attached
      to the above account.

      • Nick proposes, James seconds. All in favour. Motion passed unanimously.

    • MOTION: The PLUG committee authorises the Treasurer
      to request a Visa or Mastercard debit card attached
      to the above account.

      • Nick proposes, James seconds. All in favour. Motion passed unanimously.

5. New General Business.

  • Big thanks to Benjamin for buying us a digital ocean server VM. Please send us the receipt so I can send to Linux Australia.

  • If AV and or Admin would like to give a quick report.
    (Please keep it short for everyone working tomorrow:)

  • Nick reimbursement request for Amazon AWS credit 13 Aug 2019 PAYPAL *WASIS AUD$35.12

    • MOTION: Reimburse Nick $35.12 for Amazon AWS credit
      • James proposes, Peter seconds. All in favour. Motion passed unanimously.
    • MOTION: Reimburse Benjamin $71.22 for Amazon AWS emergency payment
      • James proposes, Nick seconds. All in favour. Motion passed unanimously.
    • MOTION: Reimburse Peter $75.56 for Amazon AWS emergency payment
      • James proposes, Benjamin seconds. All in favour. Motion passed unanimously.

  • AV publicity material

    • Lawrence: borrow video camera, create flyer, greenscreen background?

6. Next committee meeting.

  • Tuesday 2019-09-17 1930

Meeting closed by Benjamin 8:51 PM

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