## Committee minutes 2024-10-15

#### Start: 19:39

1. Attendees:
* Present
* James, Nick, Harry, Dan, Jacek, Wyatt
* Apologies
* Michael
* Benjamin I.D. Silva

2. Minutes of last committee meeting
* https://plugorgau.github.io/events/committee/2024/08-20/
* Accept minutes: proposed by Harry, seconded by Dan.
* Passed without dissent.
4. Next Meeting
* 2024-11-19 18:30--20:30
* In person at James's place. Details to be sent to new committee members before hand.
6. Reports
* Chairman
* With banking restored, we can move forward.

* My Sunday takeaway was to test responses from the main plug list when requesting ideas for simple tasks that are making unnecessary work; first will be choices for a committee mail filter. I will report next time on outcomes.

* I have contacted Women in Tech (SheCodes) to discuss an Installfest after Jacek's feedback from other SpaceCubed residents. No response yet so I can approach them in person on the next second Tuesday.

* Secretary:
* Committee makeup:
* Chair: Harry
* Vice-chair: Wyatt
* Secretary: James
* Treasurer: Paul
* OCMs: Nick, Jacek, Michael, Dan,
* ?? ~~Lochran Huck~~, Benjamin I.D. Silva
* ACTION: James to contact additional OCMs to confirm they have stepped away from committee due to other commitments.
* Committee noted that anyone free to attend committee meetings; have access to services and assist. The committee is in place for voting.
* > The committee is open source -- Wyatt

* Treasurer:
* No report

3. Specific Business
* ACTIONs from last meeting
* Cashbox balance to fill in during the busybee:
* In progress.
* Digital Ocean droplet: Nick: Question: Can we pay the bill in the meantime?
* Previous from 2024-08-20 ACTION: PLUG will pay Benjamin USD$26.40/month for three months = AUD$120
* Droplet size has been reduced: Done!
* Extended complimentary membership renewal for two years: Done!
* ACTION: James will contact Benjamin and explain our offer and discuss options with him.
* Test Debian 12 Ansible Playbook at Sunday meeting:
* At September hack session, we spun up an AWS VM and tried run the playbook. It did not complete due to broken Letsencrypt config.
* More progress required.
* Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (was this BenjaminA’s new address?)
* Not done.
* ACTION: Harry will examine recorded information required and update.
* Harry's email to plug-ctte 2024-08-25: Subject: "Looking at the ATO obligations"
* Harry's email to plug-ctte 2024-09-09: "Accumulated records for after the general meeting"
* Fill in online form for "New reporting requirements for tax-exempt not-for-profit organisations"
* Not Done.
* Tax status will require further discussion at the next meeting.
* Update signatories for bank account:
* Done!!!
* JamesH/Nick Add Harry to committee group in UGMM
* Done.
* Connect PayID to PLUG Bank account
* ACTION: James to investigate what is necessary once he has access to accounts.

* New items:
* Any volunteers willing to learn and document membership processing with UGMM?
* ACTION: Nick and Wyatt to work though the UGMM processes to document them.
* Subsequent to the documentation, committee members can review the documentation and act on the process.
* Nick noted that the membership processing needs to proceed with some urgency.

* Membership processing onboarding:
* meetup.com pending memberships, joining questions
* how do we process donations and non-member income, with receipts
* Deferred to next meeting.

5. Events
* Review of recent events:
* October 2024
* Second Tuesday 2024-10-08
* PLUG Special General Meeting
* Elected new committee members.
* ACTION: James to put SGM minutes on website.
* Second Sunday 2024-10-13 PLUG+POSH
* Excellent attendance
* Hugo build on `power` for website deployment
* James started work on admin infrastructure docs.
* Upcoming events:
* November 2024
* Second Sunday 2024-11-10 PLUG+POSH
* Second Tuesday 2024-11-12
* Placeholder, look for outings, work visits; or infra workshop
* Door prize! Come to the giveaway!
* Just get together and hack
* ACTION: James to update Meetup and Google Calendar for 2024-11-12 event.
* https://dddperth.com/ , Saturday 2024-11-16
* PLUG-in-the-Pub Thursday 2024-11-28
* Due for a central: https://hyggebar.com.au/
* Opening hours: Wed,Thu,Fri,Sat 1600--2200 https://hyggebar.com.au/our-story
* December 2024
* Second Sunday 2024-12-08 Xmas BBQ + PLUG+POSH ?
* Special invite, past committee&friends
* January 2025
* Second Sunday 2025-01-12 PLUG+POSH
* Second Tuesday 2025-01-14 AGM
* Monday 2025-01-20 -- Wednesday 2025-01-22 https://2025.everythingopen.au/
* Adelaide Convention Centre, North Tce 5000, https://adelaidecc.com.au/
* https://lists.linux.org.au/pipermail/linux-aus/2024-June/024557.html
* PLUG-in-the-Pub
* February 2025
* Second Sunday 2025-02-12 PLUG+POSH Hack afternoon
* Second Tuesday 2025-02-14 PLUG: Talk/seminar, Second Tuesday
* March 2025
* Second Sunday 2025-03-09 PLUG+POSH Hack afternoon
* Second Tuesday 2025-03-11 Raspberry Jam?
6. General Business
* Jacek suggested advertising events on [WA Innovation Calendar mailing list](https://wainnovationcalendar.us10.list-manage.com/subscribe?u=1f6adfff516f55820aa65005a&id=c30933c74a).
* Nick has posted our upcoming schedule to events.raspberrypi.com
8. End: 21:47