changed 6 years ago
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  • OpenCollective didn't respond. We do not have a legal entity yet.

    • Dedicated foundation didn't work because we are lacking citizens in the conference country.

    • Zimbatm recommends using a private bank account and use an accountant and just do it in the general tax declaration. OR We use his company (Numtide) to proxy all the payments but would rather not do it unless required. Would require confidence in zimbatm and he will handle all the payments but he also needs to have a more transparent view into the transactions and potential costs.

    • We can also use vpsfree and can create a 2nd transparent account there.

    => We will proably use vpsfree this year but next year there should probably be a dedicated foundation.
    vpsfree will issue invoices to the sponsors but they do not know what the invoice type should be (service, goods, …).
    Sponsor (fadenb) just needs an Invoice not some special service type. He checks with accounting.
    He will give us feedback in the next few days.
    vpsfree invoices can't be expended against taxes. Last year nobody cared about that.

  • We should do a CfP as soon as possible

    • Zimbatm will receive DNS records required for the system from martyet-o.
    • Probably (self-hosted) pretax.
      • vpsfree will look into hosting it and the payment integration
  • Contact sponsors ASAP

    • Need an email address of vpsfree where the sponsors can reach out to us
  • (Email)Ticket system

    • We have a discourse category that is closed to a few people that we can use for it
    • vpsfree uses RT and will setup a new queue for the address if required.
    • we'll stick with the private discourse forum. zimbatm will write a quick documentation on how to use it :-)
  • Venue/Catering

    • venue is booked

    • We have to figure out what to do with Hotel

    • There will be a special promo code for the hotel booking so each participant will book on their own. No need to proxy that through our entity.

    • We have an offer of a hotel and will post it on discourse to see what the people think about it.

    • No exact prices for the catering yet but about 10-15€ p.P./day (lunch, coffee, water, fingerfood, …)

      • There will be vegetarian (& vegan?) options. We should ask the on the ticket sale.

Next meeting is next monday (01.07.2019)

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