# May 19 ECL OA Project Meeting

### Hangout: https://hangouts.google.com/call/aiqyh37qffg2rmdgvjfhra74sau


### Agenda:

* Discuss proposal about project focus (per Robin's email) and next steps and update from OA advisory group.
* Review outstanding Issues
* Identify focus of our deliverable
* Review activities brainstorming and prioritize what syncs up with project focus.
* Finalize dissemination approach.
* Next steps.

### Minutes:

##### Discuss proposal about project focus (per Robin's email) and next steps and update from OA advisory group.

* We (Nick / Robin) think we can give our project some focus by syncing it up with what the oaweek advisory committee is thinking about.
* there are a lot of ideas, a bit of focus / priority would be helpful
* the oaweek committee is thinking of doing:
* a doathon (like a hackathon but more )
* action committements
* social media / offline campaigns to answer the question "open in order to"
* 3x approval for doing this. Think that aligning more broadly is medium as the message + gives our work more impact
* Chance for saying this was awful went once, twice, three times!

##### Review outstanding Issues

Notes made on the relavent issues.

##### Identify focus of our deliverable

* chat about doathons:
* They're "like hackathons, but more inclusive"

* for oaweek we're thinking a doathon could be used to create excitement around... doing stuff. We're thinking about hosting a virtual, global event, with the option for local sites.
* Reviewed Robin's experiance of doing these types of event
* Gave Heather's example of having the social media campaign being extremely focused on a problem that mattered to her. e.g "open in order to increase the visibility of research on our campus / cure my sons disease /". This would then get tweeted / sent to relavent targets

* Team opinion on focus is:
* doathon
* social media campaign

* Why:
* focusing on a do event, not a talk event
* involve communities in an easy way

* so... that means next steps might be:
* helping with promotion around the doathon
* we'll look at how someone could customise this for their institution
* our local context is that we're always competing with the local institution. Could we compete here with # of uploads etc?
* some agreement on this.

* Can our work here be focused around story telling to give inspiration, rather than "you should do it like this"
* we can still provide concrete options / examples too
* Need some help with project management around these items - people who haven't done events/do-a-thons before etc., how to think through particulars of finding partners, advertising, etc.
* We can think about this a package of materials, which would guide them on what ot hink about / from quite an early step (see above). That owuld be one step. OR, we could deliver more itteratively, and release stuff as it's ready. Lots of nuggets.

* Example dissemination approach:
* Step 1: introduce do-a-thon idea. what kind of do-a-thon might be appropriate for your campus?
* Step 2: steps to implement the do-a-thon on your campus. who to contact? where to have it? concrete resources, hints and ideas to execute locally
* Step 3: event planning and day-of execution
* Step 4: write-up or other deliverable after the event is over (e.g. december, january)
* along the way: have participants do small write-ups / notes as we go to eventually turn into 'something' after the fact - article, presentation, resources.

* hopefully we can have the project's small pieces get constructed into a final piece after the event.
* maybe a write-up or something else summary-like that can be used as an example for next year's group
* maybe the people who do the write-up this year take charge of this whole process next year??? (random idea for sustainability, not actually chatted about -LBC) (see below about cohorts)

* Joe has a do-a-thon website / toolkit started, contributions welcome (https://doathon.org)
* How to use current ECL calls to facilitate this? Create a small cohort of librarians who chat about it each month? 2-way street (I love this, and the idea of cohorts-Emma)

##### Review activities brainstorming and prioritize what syncs up with project focus.

##### Finalize dissemination approach.

##### Next steps.

Done on github, hopefully :)

### Actions:

(I'm going to try and just link github issues I'll make on the fly - Joe)