# IOI Governance and Nominating Committee meetings

Last updated: 2024-06-28
URL for this page: https://hackmd.io/@investinopen/nominating-meetings
URL for this site: https://hackmd.io/@investinopen/how-we-work

## 2023-12-08 meeting
Date: 2023-12-08 / 18.00-19.00 UTC

### Agenda
* 18.00 - 18.05 Welcome & check-ins
* 18.05 - 18.10 Approval of Q1 minutes
* 18.10 - 18.55 CS&S governance debrief & next steps
* Committee composition review & pending invitations
* Eunice follow up / update
* 2024 recruitment priorities
* Executive Director review update [executive session]
* 18.55 - 19.00 Wrap up / next steps

### Notes
* Q1 minutes approved
* Eunice committee assignment
* 2024 recruitment / committee composition
* Additional university/consortia contacts
* Dutch contacts
* Committee to set up independent org (transition committee)
* Board delegated committee (end of January)

**Location:** Online

**Participants:** Kaitlin Thaney (IOI); Amy Buckland (Concordia University); Evivva Lajoie (University at Buffalo); Leslie Chan (University of Toronto); Amy Sample Ward (NTEN)

**Regrets:** Joe Deville (Open Book Collective); Omo Oaiya (WACREN)

## 2023-09-01 meeting
Date: 2023-09-08 / 17.00-18.00 UTC

### Agenda
17.00 - 17.05 Check-ins
17.05 - 17.07 Approval of Q4 minutes
17.07 - 17.10 Steering Committee Recruitment Update & onboarding
--- New members joining
17.10 - 17.25 IOI staffing update
--- Feedback from committee members
17.25 - 17.44 Steering Committee Recruitment Update & onboarding
--- Term lengths for members
--- Subcommittee composition & invitations
--- Financial Oversight Committee
--- Governance & Nominating
--- Current members to continue on their current committee or join other
17.44 - 17.50 Planning: Steering Committee onboarding/retreat 2023-2024
17.50 - 17.52 Executive Director review process
17.52 - 17.55 Wrap up / next steps
17.55 Meeting end

Location: Online

Attendees:
Kaitlin Thaney (IOI), Leslie Chan (UToronto - Scarborough), Evviva Weinraub Lajoie (University at Buffalo), Amy Buckland (Concordia University), Omo Oaiya (WACREN)

Absent:
Amy Sample Ward (NTEN)

### Summary of Action items:
3 year term for new Steering Committee members
Retreat planning
ED review email
Review meeting time

## 2023-06-09 meeting
Date: 2023-06-09 / 17.00-18.00UTC

### Agenda:
* 17.06-17.08 Check-ins
* 17.08-17.10 Approval of Q3 minutes
* 17.10-17.58 Steering Committee Recruitment Update
-- Term renewals & Steering Committee composition
-- Next steps for this Committee
-- Current recruitment process review
* 17.58-18.01 Executive Director review process
* 18.01-18.05 Wrap up / next steps
* 18.05 Meeting Adjourned

### Summary:
* Approved minutes
* Recruitment updates:
-- Review of where we are with current discussions
-- Process

Location: Online

Attendees:
Kaitlin Thaney (IOI), Amy Sample Ward (NTEN), Evviva Lajoie (University at Buffalo), Leslie Chan (UToronto - Scarborough)

Absent:
Omo Oaiya (WACREN), Amy Buckland (Library & Archives Canada)

Summary of Action items:
* Continue conversations with candidates; present list to Chair for review for invitation
* Extend term renewals to 2-year termed Committee members
* Identify a university / consortia candidate for Steering

## 2023-03-10 meeting

Date: March 10, 2023 / [18.00-19.00UTC](https://www.inyourowntime.zone/2023-03-10_18.00_UTC)

### Agenda

* Check-ins (5 min)
* Approval of Q2 minutes (5 min)
* Steering Committee Recruitment Process (35 min)
* Past recruitment process
-- 2023-2024 Recruitment Targets – add 2-4 new members
* 2023 Steering “retreat” strategy (10 min):
Cluster in-person outreach?
* Wrap up / next steps (5 min)

## 2022-12-09 meeting

Date: December 9, 2022 / [18.00-19.00UTC](https://www.inyourowntime.zone/2022-12-09_18.00_UTC)

### Agenda

* Check-ins (5 min)
* Compensation Philosophy review & next steps (15 min)
* Steering Committee Development (35 min)
-- 2023-2024 Recruitment Targets – add 2-4 new members
* 2023 Steering “retreat” strategy
* Next meeting: March 10, 2023
* Call adjourned

Minutes
Location: Online

Attendees:
Kaitlin Thaney (IOI); Danielle Robinson (Code for Science & Society); Leslie Chan (UToronto - Scarborough); Amy Sample Ward (NTEN)

Absent:
Evviva Weinraub LaJoie (University at Buffalo); Omo Oaiya (WACREN); Amy Buckland (Library & Archives Canada) (may join late)

Summary of Action items:

* KT to incorporate comments in Comp Philosophy from G+N
* KT to see in Q3 feedback from IOI Staff, to share back with G+N
* KT to follow up - update signatories; prioritize getting Chair updated
* ASW to reach out to AB and EWL to schedule call re: ED comp
* KT to add to Steering Committee agenda for next week vote on ED comp
* ASW to share NTEN division of duties reference doc

## 2022-09 Q1 meeting dedicated to Executive Performance Review

## 2022-06-27 meeting

Date: June 27, 2022 / [17.00-18.00UTC](https://www.inyourowntime.zone/2022-06-27_17.00_UTC)

### Agenda

17.00-17.10 Welcome & check-ins
17.10-17.25 Executive review process
17.25-17.40 Chair / Vice Chair scoping, next steps
17.40-17.45 Committee Composition; Financial Oversight Group (charter); Governance & Nominating Committee (charter); Discuss candidate options & outreach
17.45-17.50 Meeting cadence
17.50-17.55 Community Council check-in
17.55-18.00 Review of key decisions; next steps
18.00 Call adjourned

Minutes:

Location: Online

Attendees:

Danielle Robinson (Code for Science & Society), Leslie Chan (University of Toronto - Scarborough), Amy Sample Ward (NTEN), Kaitlin Thaney (IOI)

Absent:
Evviva Weinraub Lajoie (University at Buffalo), Omo Oaiya (WACREN)

Summary of Action items:
* Recommendation for Executive Review Committee; KT to follow up with Amy Sample Ward and Evviva Weinraub Lajoie to lead process
* Decision to move forward with an Interim Chair; aim to shift to Co-Chair models in 2023
* Confirmation of subcommittee makeup
* Decision to shift Steering Committee meetings from monthly 60 minutes to quarterly 90 minutes
* Discussion of upcoming Community Council exploration; document learnings from Year One

## 2022-05-02 meeting

Date: May 2, 2022 / [17.00-18.00UTC](https://www.inyourowntime.zone/2022-05-02_17.00_UTC)

### Agenda

17.00-17.10 Welcome & check-ins (All)
17.10-17.20 Executive review process
17.20-17.35 Updating IOI signatories 
- Scoping Chair; Vice-Chair positions
- Discuss candidate options & outreach
- [Governance roster](https://hackmd.io/@investinopen/how-we-work/https%3A%2F%2Fhackmd.io%2F%40investinopen%2Fgovernance-members)

17.35-17.45 Committee Composition
- Financial Oversight Group
- Discuss candidate options & outreach 
- Governance & Nominating Committee
- Discuss candidate options & outreach 

17.45-17.50 Discuss next steps & action items
17.50 Call adjourned 

### Minutes

Location: Online

Attendees: 
- Danielle Robinson (Code for Science & Society), Leslie Chan (University of Toronto - Scarborough), Evviva Weinraub Lajoie (University at Buffalo), Kaitlin Thaney (IOI) 

Absent:
- n/a

Summary of Action items:
- Circulate Chair & Vice Chair position descriptions for review (KT)
- Outreach to Chair & Vice Chair candidates (All)
- Outreach to Steering members re: joining Financial Oversight & Governance & Nominating Committees (KT)
- Outline performance review process and circulate to G&N (KT)
- Follow up on executive assistant support for Chair/Vice Chair roles (KT)

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## See also
* Archived copy of this page (via the Internet Archive's Wayback Machine): https://web.archive.org/web/*/https://hackmd.io/@investinopen/nominating-meetings

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This page first published: 2022-05-24

###### tags: `about-us` `governance`

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