# Skills Policy Awards

[TOC]

## 18.07.23
- AfDSP invites for Emma / list
- MF to send rows 20-26
- BN to DST contacts
- Don't CC Emma
- Panos
- YouGov Survey
- MF to contact
- prioritise PP apt 3:30-4
- UFS/Ray & Accenture intro for Panos
- Check w/ Ray if OK? Copy MF
- DST leaving email? Handover & reminder of Sept 18
- SPA leaving email?
- Mentors
- Awardees
- [Website text:](https://thealanturininstitute.sharepoint.com/:w:/s/SkillsTeam/EZIyOTU691tLmXna5Hin1W4BWDU2Y-IMwEvu_bKedUa8sw?e=s5aPAK) The review process consisted of internal eligibility checks, an academic review panel and a tension meeting with a panel consisting of senior Turing staff from the Skills Team and AI Programme and representatives from government and the third sector.
- Exec document on future of DST – working w/ Donna to create briefing

## 30.05.23
- Half-page for DST (coworking) https://thealanturininstitute.sharepoint.com/:w:/s/SkillsTeam/EZOshlxZvyNMmn-D1yCGTaoB7SemWcMZEKeqIdiTHg3pFA?e=yyUpYw
- Any notes for the meeting on 13th?

## 15.05.23
- New dates for DST - during AL?
- Send Diane + Jackie new dates for DST (June)
-
- Learning needs session: can advise on external training
- Reportcard: change the colour coded
- Change the clashes for Panos / Yo on Monday 22 June
- Emma 3-3:40, Yo 3:40-4:20, 4:20-17:00
- Update invites w/ HackMD docs

## 09.05.23
- [Emma's National Workshop Invite List](https://thealanturininstitute.sharepoint.com/:x:/s/rid/EUSwCAYyqatFjCsmx0BmW98BEGYXriOpAUl9psBbxN6Tsg?e=J1DIRF&CID=C8CBB4C5-5B5D-4756-B82C-F6DC6B242E88)
- Cath Sleeman legal - idemnity/liability insurance
- Respond to legal re: alternative contract
- Meet with legal / find route
- Offer 12k / 15k
- DST agenda / briefing notes

## 28.04.23
- Yo/OLS alignment to SPA call objectives
- ELA funding wrap-up next steps
- DST vision paper for Adrian / DSIT

**DST agenda: Professionalisation**
| Time | Item | Owner |
| -------- | -------- | ----- |
| 13:00 | Welcome & opening | Chair REP |
| 13:05 | SPA update | MF / BN |
| 13:10 | SPA feedback workshop | Awardees |
| 14:00 | Break | N/A |
| 14:05 | AfDSP update | Rachel H |
| 14:15 | UFS - new data NFER | Emily / Frank |
| 14:30 | Office for AI - AI 4 Business | Liv Livesey |
| 14:45 | BridgeAI | Sarah/Vera |
| 14:55 | AOB | REP |

## 17.04.23
- MF
- DST miro board
- Ask Lydia (postnote) re: 15 mins chat on 15 or 18 May
- BN
- DST agenda
- [recosting for FY2](https://thealanturininstitute.sharepoint.com/:x:/r/sites/SkillsTeam/_layouts/15/Doc.aspx?sourcedoc=%7B439171B3-BDD8-4591-B18D-6D0A7CF6987D%7D&file=DST-SecondmentProposal-CostingFinal-V2-Jan23.xlsx&action=default&mobileredirect=true)
- BN to send updated sheet to Cath/Jibola
- [calendar for SPAs](https://thealanturininstitute.sharepoint.com/:x:/r/sites/SkillsTeam/_layouts/15/Doc.aspx?sourcedoc=%7B5A62382B-363C-4076-A286-088129ADE261%7D&file=SPA%20Delivery%20Plan.xlsx&action=default&mobileredirect=true): determine appropriate milestones for delivery
- project specific milestones
- contracts: mentors starting work w/o contracts

## 03.04.23
- Email for Sue?
- Invite for DST and next steps
- Agenda: Rachel (AfDSP), SPA - Workshop, Office for AI (Skills Business Framework), Speaker ()
- May meeting (ask for agenda items on professionalisation?)
- Impact -
- DST Agenda: Liv (AI 4 Business), BridgeAI (Vera), Rachel (AfDSP), Awardees

## 24.03.23
- Add Eilis to Slack channel / check w/ IT

## 16.03.23
- Sue payment / next steps?
- Financial costing for awardees (did the email make sense?

## 13.03.23
- BN to reply to Nick R for interview
- MF to send BN document on reporting - monthly as of April 2023
- Cath - route to payment?
- https://www.gov.uk/set-up-sole-trader
- Matt will chat in person / set up via online banking / file taxes at % rate

## 10.03.23 / 13.03.23
- Update on delivery contracts for mentors
- Research practice / standard goods & services
- Reporting mechanism for the awards?
- Report for halfway through the project? https://thealanturininstitute.sharepoint.com/:w:/s/SkillsTeam/Ebv2NeckSv1IrIt6EA8LWlIB4YRviHCRFkldQderb5jUZA?e=4%3A5nyL0x&at=9&CID=B039D218-CB57-4EE6-B9A0-3180F2E1DD67
- WP mentor - any more ideas? Nick Rendell (Data Catalyst)
- Cath - route to payment?
- Deliverables for mentors (order form)
- Activities in support of the mentors/including and not limited to:
- 3 x DST meetings
- 1 x hour contact hours
- max of 2 x hour additional administrative support
- Administrative support:
- Light-weight support
- 5,000k
- Response for Jared Sky?

## Actions:
- Update to Turing Vision
- VM to ask re: EPSRC / can we readjust

## Agenda for 27th March

| Item | Time | Owner |
| -------- | -------- | -------- |
| Welcome | 10:00 | MF/BN |
| Awardee project updates | 10:30 | SPAS
| Mentor introductions| 11:30 | SPAMS
| Lunch | 12:00 | BN
| Ways of working and stakeholder mapping | 13:30 | MF/BN
| Skills Team Introductions | 15:00 | ST

#### Skills Team Intros order:
1. Vera/Mishka - strategy/high level
1. Sarah - OLP
1. Ayesha - DS/AI educators prog
1. Anna - TIN/ApSki
1. Harriet - AcProgs (TRF)

### Agenda breakdown
For awardee lightning talks, are we thinking 15 min slots, 5-10 min presentation with the remainder of the time for questions?

Any specific activities within mentor introductions, or meet and greet? e.g. quick opening statement on their interests?

We could do something structured in the afternoon on the following:
* Helping the awardees identify gaps and stakeholders they need to be introduced to (we could do somethign up on a whiteboard where we map out the stakeholders for each of the projects and the overlaps)
* We can support awardees to identify and discuss overlap across their projects and how they're complementary
* We can co-create with the awardees 'ways of working' and how we'd like ot keep in touch with each other over Slack etc and have that community aspect.

### To Do
- [x] Confirm agenda
- [ ] Skills Team order (virtual)
- [ ] Issue invites
- [ ] Order lunch (veg + meat + 1 gluten)
- [ ] PO for lunch
- [ ] Create HackMD for any notes/the day/agenda
- [ ] Create mapping
- [ ] Reimburse/expenses form?
- [ ] Turing visitor access

## 28.02.23
### Actions
- Unclear re: Donna and contracts
- BN: prompt VM / ask DB re: DST teams chat
- Lydia re: 27th / agenda?

### Mentors
- Sue for Panos?
- BN: do you want to meet w/ Sue? screened initially and very promising
- Cath for Yo or Eilis?
- Send both to Cath/let them decide
- Missed Nick's apps/how to respond
- OfS/ alternative for WP?
- ONS: gueorguie vassilev
- UFS: Frank Bowley
- Helen Embelton (DSIT) (on leave until Monday 6th)
- Carol Fletcher (BT)
~~ - MF: send Carol's email to BN ~~
- BN: to email Carol
- Costing/calculations
- Salary + oncosts / VAT from OU for 6 hours per month (give us your total salary number / travel + sustenance)
- BN: draft ask for OU (travel & additional costs in support of the mentors)

### Cath S
- Hear back from Cath re: legal reqs from NESTA
- BN: send project specs to Cath
- ~75 hours, 5000k for travel + sustenance
- Logistics: 31 March 2023

#### Rachel H
- 3hrs per month (12 months)
- MF to do calculation of cost
- OU system on service agreement (15k)
- BN to send agreement to Finance
- add Slack

## 16.02.23
### Scheduling
- which hour long blocks of the week?
- doodle poll
- 1/2 hour fortnightly
- BN: find blocks to hold for MF
- SPA workshop
- BN to ask Lydia / policy impact

### [Review delivery plans](https://thealanturininstitute.sharepoint.com/:x:/r/sites/SkillsTeam/_layouts/15/Doc.aspx?sourcedoc=%7B5A62382B-363C-4076-A286-088129ADE261%7D&file=SPA%20Delivery%20Plan.xlsx&action=default&mobileredirect=true)

### Next steps
- Guidance document / mentee pack
- Guidance doc / mentor pack

### Contacts
- OfS
- Kate Hazeldene <[e-mail]>
- Charlotte Coupland <[e-mail]>

## 14.02.23

### Panos
- Research associate - any ideas for
- Change April 2023 - January 2024
- BN: to check when he can start
- Proposal - outcomes, if there was a way to

### Agenda
- 16:30 hold for NDS - need to reply to Claire
- Panos aims to work on portal
- Calendar block for meeting awardees and mentors
- How to meet with mentors / send acceptance
- Additional person for EDI - Zeshan?
- [Review delivery plans](https://thealanturininstitute.sharepoint.com/:x:/r/sites/SkillsTeam/_layouts/15/Doc.aspx?sourcedoc=%7B5A62382B-363C-4076-A286-088129ADE261%7D&file=SPA%20Delivery%20Plan.xlsx&action=default&mobileredirect=true)

### Next steps
- Guidance document / mentee pack
- Guidance doc / mentor pack

## 09.02.23
### Next steps
- Make a list prospective / mapped against awardees
- Delivery method - can we use a services agreement?
- Set up
- Project code: ELAT2\100015

Emma Karoune:
- Internal recharge (Finance query)
- Julie / Finance - direct question
- TPS to 'administer' the funds
- Tell Finance and copy HR of change to their payment

Finance:
- Raise the PO for the full amount for each - the uni sends me an invoice quarterly (specify what the quarterly months are), tell them what dates to invoice (give them a schedule - when to invoice and how much)

## 02.01.23
- Sign off on feedback / Can I send emails?
- Mentors: Cath (), Rachel (Prof), (ODR), (EDI)
-
- DST - updates/schools piece?
- No. of awardees
- Collaborating or awarding?
- Sign- off on DST minutes
- send MF slides
- slot(s) for school-levels

## Offer letters

### Awarding Processes
1. Confirm services agreement or award letter (its award b/c we are not collaborating) need to define if its contracting or a collaboration!
2. What to do for Emma/internal?
~~3. Check T&Cs for anything weird ~~
4. Create template of award letter
5. Create individual templates
6. Send rejections
7. Send offer emails
8. Follow up w/ T&Cs and awards

*We will pay you quarterly in arrears (so after the end of September, end
of December, end of March and end of June (as applicable)) on receipt of invoices referencing
a PO Number (as defined below) and based on actual expenditure.*
- Make it clear what the deliverables are in each quarter / have a chat w them
- Add the milestones and quarterly times for payment
- PO: Vera or Donna
- DocuSign: Donna

- ELA contract and order form
- Fill out contract on basis of proposal
- Ask them to sign off and send back
- Put them onto DocuSign (main applicant + Donna to sign)
- save copies in sharepoint and send to them
- Raise the PO, then they send the invoice
- check how the payments are doing - check T&C
- New supplier registration form
- Check to see if already registered and send if not
- Send to Finance if applicable
- Ask them to fill out, sign and send back by XXX

## 30.01.23
- ~2k event
- Awaiting sign-off from VM on costing (MF)
- 128k for FY1
- 330K FOR FY2
- Awaiting final numbers for capacity (3-5)
- BN to ask MN: 10k from Skills budget?
- how about to
- Plan for panelists
- do they review all six or just the ones they had?
- what about OM? should they review?
- Awaiting sign-off VM/MF
- minutes to the panel + final outcomes
- Offer letters (BN)
- create text feedback for the remaining 4
- draft of offer letter template for MF
- outcome emails
- Mentors
- Call of reviewing - update MN + AB

## 26.01.23
## TP Follow-Up
- MF: Lexigraphical?
- BN: Wording/next steps: taking today into account/summaries, present additional data on the scores, ask reviewers for 1-4 scorings on each of the apps bar Harry and Eilis, as we've said - we'll fund the top no. of applicants as per the internal budget affords
- Excel table
- Refer to page X of guidelines, 1-4 weak/strong
- Deadline of Tuesday

## 25.01.23
- Ensure session is recording
- Print all 8 into PDF w/ supporting docs & costing sheets
- Each person w/ 2 individual reviews
- Make note of agenda (keep to time)
- List of people mapped to themes
- Ruth Drysdale (ODR/PROF)
- Olivia Livesey (EDI)
- Bill Mitchell (ODR)
- Vera Matser (PROF)

## Next steps for reviews
- Excel spreadsheet
- PDFs of apps + costing sheets
- MF: Annotate proposals

## 19.01.23
- New external/national skills tensioning reviewer
- Bill Mitchell & Ruth Drysdale (awaiting 1 more external)
- Next steps
- Friday assess reviews
- PDF application pack and redact
- Check if PPT from (OTC 2022) and make edits

## 17.01.23
- New external/national skills tensioning reviewer
- Alison Adams, Nimmi Patel (TechUK), Susannah Odell (BCI - ties to Turing), ~~Ben Timney (Learning/ODI)~~
- Alison's deputy: Mary Gregory https://www.linkedin.com/in/mary-gregory-bb3203224/
- ~~Richie Ramsden <[e-mail]>~~
- Jessie Wand / Morgan Briggs
- ~~Lee/Sakib~~
- Nimmi Patel
- What to do if reviewers don't submit? Can some applications have 2 and others have 3?
- If views are very conflicting bring extra person in
- Formalised process for CoI
- 0/1s - flag and discuss in chair
- Not on own team, active collaboration,
- SPAMS
- Josh Hillman?
- ~~Cath Sleeman~~
- ~~Sue Sentance~~
- ~~Nimmi Patel~~
- Richie Ramsden
- Ben Timney?

## 11.01.23
- Sign-off on DST briefing notes / idea for Skills collab session or should we replace w/ presentation?
- New presentation/could bring in undergrad initiative or DSG
- Turing input? PPP initiatives
- New dates for mentor apps
- Monday 23rd
- Sign-off on shortlisting guidance and email
- Ask each person to read 3, brief intro
- FG no access route
- Change comms and guidance in email
- Individual review (2/3 - comment on specific areas)
- Chase Mishka/Amit - internal reviewer
- BN: Process for 20 Jan - reviewing 0s and 1s
- Person to replace Rachel
- BN: Send notes to MF for dates/

## 09.12.22
- Turing eligibility
- [ELA ToC](https://thealanturininstitute.sharepoint.com/:w:/s/SkillsTeam/EVd3KMC6CQ1Nu14ydmnkzYwBFft717mV-Wz0I1vr37aN-Q?e=WFEe1y)
- 15-min call/90% drop-in - set up meeting (little bit uncertainty)
- from HR perspective its fine, eligibility is fine, awaiting confirmation re: funding rules and ToC
- Mentorship call
- Guidance doc
- Form/Comms
- SharePoint add call doc
- Consistent wording
- Eligibility
- Peeps in mentorship?
-
- Shortlisting review?
- Mishka, Iain Styles, Vera(?), Malvika/Nick Mann
- Tensioning panel
- Chase/look for extras
- DCMS folks in review panel / virtual review
- FAQ review

### DST 17th
- New presenters/National Numeracy?

## 08.12.22
### Actions/sign-off
- Reply for Malvika / Emma
- Checking internally/will get back to you
- Reply Tuesday 13th via email
- FAQs for website
- Reviewer scoring guidelines
- SPA mentorship [call doc](https://thealanturininstitute.sharepoint.com/:w:/s/SkillsTeam/ESPgbVVDvjhDuCaaw5c5nzIBaClUshrzDaclUSrnrU-8Fg?e=j6J4Rq)
- SPA mentorship [application form](https://forms.office.com/Pages/DesignPageV2.aspx?subpage=design&FormId=p_SVQ1XklU-Knx-672OE-etitOjG6rhHtlIU40dhvK9URU1aSFVIMFBLVDFLSjhHNEowWjlIODVMMi4u&Token=8cbfa42be2a742ad92808fda4041a33c)

### Outstanding
- Tensioning scoring guidelines

## 07.12.22

### Mentorship call

#### Application
Friday, 6 January 2023 @ 23:59
Drop down w/ priority themes - motivation alignment w/ role and company
Mentoring experience
How they would envision mentoring
Mishka / Sarah / Jules

#### Call Doc
* Background - reference/copy & paste call document
* Eligibility
* If doing awards or are on the panel for reviewing the awards, cant apply
* Conditions/expectations
* Cost recovery - will pay up front

### Award process (mentors & awards)
- Offer letter/email
- Use ELA templates/forms (order form)
- Legal issues from uni side
- Specify quarterly payments/ensure included
- Attach ToC to order form
- [Info here](https://thealanturininstitute.sharepoint.com/:w:/r/sites/SkillsTeam/_layouts/15/Doc.aspx?sourcedoc=%7B085CAA2B-52CA-4B0B-9349-1833B4FB9C2B%7D&file=Retrospective%20%26%20notes%20for%20future%20calls.docx&action=default&mobileredirect=true&cid=7ace17e9-080d-4ecb-9c70-69ad2626be00)
- Send order form w/ DocuSign to uni/award holder
- Send " to Donna to sign / check above 50k
- Donna for anything 25k-50k
- Once contract signed, raise the PO (Compleat)
- Check if uni's are set up as suppliers
- Request account / Finance
- University invoices us

## 29.11.22
#### Mentor 'recruitment'
- Does it need to be competitive if grants/awards are involved?
- Competitive process
- Flexigrant
- Mentoring/mgmt experience, relationship to one or more of the 4 themes, how would you engage
- Call document (up to 13k/for maximum of 12 months)

### Timeline for review
- 16 January eligibility
- 17-19 January for FG reviews
- 20 Shortlist
- 20-23 Panel review virtually
- 23 Panel review

#### Reviewer pool
- min 5/max 30 applicants
- Skills Team and PPP
- 3 reviewers per app
- Skills Team is 5
- Sarah, Mishka, Matt, Bridget
- To ask: Anna, Jules
- Total = 20
- TPS is 2
- TBC names
- Total = 6
- PPP/external is 3
- TBC names
- Total = 9
- Total: # Applicants x 3
- Spare capactiy for 4th review where 3 reviews differ
- What criteria to bring in 4th review? Differ by more than x%
- Ideally this to be someone in Skills Team

- Panel:
- Claire Donaldson (Data Skills Policy Lead, DCMS)
- Liv Livesey (Policy Advisor (Skills) / Office for Artificial Intelligence)
- Jack Watson (Senior Policy Advisor - AI skills, DCMS)
- Ray Eitel-Porter (Accenture)
- **Alliance TBC**
- Vera / Amit (Turing)
- BN/MF scribe and chair

- Multi-stage review
- Stage 1: Eligibility / In Scope
- Level of feedback to applicants?
- Stage 2: Full Review via FG (Remote)
- Level of feedback to applicants?
- Stage 3: Tensioning panel (Remote)
- Level of feedback to applicants?

## 15.11.22
#### Next steps
- [ ] Update Strategy Team/Donna/Will on change(s) to delivery model and changes to cost
- [ ] Re-cost project to remove overheads/repurpose
- [ ] Clarify total awardee and mentor amounts
- [ ] Confirm review process
- [ ] Sign-off on new timeline
- [ ] Do we want to allow multiple people to submit one application?

#### Call document
- Costing (MENTORS & AWARDS)
- Drop-in day (w/c 5 December)
- FG questions

## 31.10.22

#### FG edits
- CV (upload)/achievements to date - 2 pages / PDF
- using SMART method, provide an example where your expertise helped you deliver smth innovative around skills (200 words)
- demonstrated experience of your interest/engagement (eligibility)
- Summary/TL;DR (200)
- identify a gap/challenge and how the project fits
- objectives/4 priorities (250)
- clearly state how your objectives link to the PO's
- methodologies (300)
- please include desired FTE
- additional upload file q
- deliverables/outputs (250)
- can be a list/does not have be to exhaustive/can be bullet points
- short justification of resources (200 words)
- show how ur project is deliverable w/ your FTE/duration/costing
- personal benefit (300)
- why you, motivation for learning/development

#### Evaluation Criteria

Applications will be assessed according to the following criteria:

(1) How well does the proposal align with one or more of the four data skills priority areas?

(2) Is the proposed project innovative and does it target a challenge/gap in the data skills policy space?

(3) Is the project timeline clear and feasible and does it demonstrate clear ways to engage with the stakeholders?

(4) Is there evidence that the applicant(s) have considered a commitment to accessibility, equality, diversity, and inclusion?

(5) Has the awardee demonstrated an active interest/experience in data science education?