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# This note
Note to start working on september 2024 agenda, with specific timings and activities.
We need to know what questions to ask the community in our next message to them, how are we asking them to contribute?
# Last year agenda and resources
Slide deck https://docs.google.com/presentation/d/1ZkHNbVpALBdu9OZXsJRxcwhY5-lPVvmQCTAVXj8thkU/edit#slide=id.g27a562eabdb_0_5
10:15 - 10:30 - Welcome and introductions
10:30 - 11:15 - Keynote: ‘Can convening a technology ecosystem help TREs to work together?’, Emily Jefferson (CTO, HDR UK)
11:15 - 11:30 - Break
11:30 - 13:00 - Lightning talks
13:00 - 14:00 - Lunch
14:00 - 17:15 - Parallel breakout discussions (with breaks)
17:15 - 17:30 - Wrap up
# This year
See [this issue](https://github.com/orgs/uk-tre/projects/1/views/1?pane=issue&itemId=57699397) for conversation but we have agreed that this year we want:
- Make the whole of it hybrid
- Volunteers required to make it work
- Provide more focused discussions and involvement in the direction and actions of the community
- We need questions
- We need grant proposal finished (this is what we will ask help with)
- See how we align with The MRC proposal which lists 13 points around a 2035 vision for digital research infrastructure
- Provide better networking opportunities
- We will keep lightning talks as they provide equal opportunities to all presenters and can deliver in equal grounds to online participants
- We are considering adding a posters sessions or stands for the networking to happen after (last year there was no follow up form LT)
## Draft agenda
10:15 - 10:30 - Welcome and introductions
10:30 - 11:15 - Keynote & CMWG updated/announcements
11:15 - 11:30 - Break
11:30 - 13:00 - Lightning talks (Maybe split this into WG updates (30m) and lightning talks?)
13:00 - 14:00 - Lunch & networking
14:00 - 17:15 - Focused discussion
- Session 1 (45m +15m): Where the community is going (e.g. MRC proposal for 2035), in breakouts, then get together to summarise
- Session 2 (45m +15m): Community breakouts: Working groups + suggested topics
16:15 - 17:15 : Poster session?
17:15 - 17:30 - Wrap up
### Keynote speaker
Who?
### Lightning talks and networking
Can we curate and provide an online space to follow up on this? This would provide networking on equal grounds for both online and in person participants, take the event beyond the day. This can be a digital garden, a simple wiki or forum, a repo or board, a collaborative document (I once was in an excel party).
- If in advance we can even put these materials on screen during the day
#### Posters and stands
Big pro on networking, concerns of cost and logistics (do we have the time and resources to do it right?)
- Costs of poster stands or whatever's needed to display posters
- Would be good to have a poster prize if we do it? helps provide an added incentive especially to ECRs/more junior folk.
Decision:
- No posters this time, next time , especially if we get funding for a 2 day event
- More time for lightning talks instead
- Encourage people to share something online that we can link to
## Post-registration questions:
- Are you joining in-person or remotely? (Encourages people who registered ages ago to check they can still make it)
- Lunch and refreshments will be provided. Do you have any dietary requirements?
- Are you able to volunteer to help with AV, running session, in-person, or remotely?
- Clear CTA on remote volunteering
- Would you like to give a lightning talk? If so give a title. (limited time available so won't be time for everyone, but we will prioritise people who need to prsent to ahve their costs covered)
- ~~Would you like to present a poster?~~
- Any accessibility requirements?
- Are there any particular topics you'd like to discuss?
- Are you interested in leading a breakout session on this?
- Optional: what are your goals for the day, this will help us to organise the day?
## Theme for the day
Decide soon, update event page
## Draft email to be sent Wed 3 July 2024
Subject: UK TRE in-person/hybrid meeting in Newcastle, Monday 2 September 2024
Hi everyone!
Registration is open for the annual UK TRE in-person/hybrid meeting in Newcastle, Monday 2 September 2024: https://lu.ma/icjl9wmb
This all day meeting will review what the UK TRE community has collectively achieved this year, and discuss what we must do to support a long term strategy for secure research in the UK and beyond. This will include the development of people and skills to work with and operate secure infrastructure, the provision of infrastructure, incorporating public views, and effective knowledge sharing.
As in past meetings we'll have breakout rooms for topics suggested by the community, and Lightning Talks will also be back for everyone to present their work to the whole community. Register now (deadline 31 July) to apply for a Lightning talk and suggest your topics.
After the initial [lu.ma registration](https://lu.ma/icjl9wmb) you'll be directed to a Google form to collect additional information. There's also space to indicate food or accessibility requirements, and to tell us about any general goals you have for the day.
This meeting is open to anyone interested, so please share this with your colleagues outside the UK TRE community. The deadline for registering to attend in-person is 31 July 2024 so we can finalise arrangements with the venue, online registration will remain open beyond that.
See you in September!