PLUG Committee Meeting 2023-06-20

--- title: PLUG Committee Meeting 2023-10-17 date: 2023-10-17 --- ## 0. Opening * Meeting opened by Patrick at 19:47 PM * VENUE: https://meetings.ucc.asn.au/b/plug * Present: Peter, Nick, James, Patrick * Apologies: Benjamin, Paul, Niall * Absent: * Guest: ## 1. Confirmation of Previous Minutes * https://plugorgau.github.io/events/committee/2023/09-19/ ## 2. Next Committee Meeting * Possible adjournment to Tuesday 2023-10-24 * Peter can't make it * Third Tuesday 2023-11-21 19:00 PM - In-person @James * Perhaps order pizza using PLUG card before meeting starts ## 3. Reports & Standing Items * Financial Situation end of 2023-09-18 (Peter) * Balances: * Cash box * $679.10 current, $598.95 start of year ($446.30 start 2022) * Business Debit Card * $38.68 current, $167.17 start of year ($200.00 start 2022) * Bank Balance * $3404.24 current, $3610.89 start of year ($3885.20 start 2022) * Receivables * $10.00 cash being held by Nick as petty cash/float * Total Assets * $4163.03 (was $4418.01 start of year) ($4531.50 start 2022) * Statement: * Income * $40.00 this month, $0.00 last, $580.15 this year * Expense * ($57.35) this month, ($57.92) last, ($845.13) this year * Net Proceeds * ($17.35) this month, ($57.92) last, ($254.98) this year * Membership Situation as of 2023-09-12 - ? new members, ? returned, ? renewals - Need to nudge new attendees towards formal financial membership - Current Paid Members 24, was 29 at AGM - Expired Members 329, was 320 at AGM - Members on meetup.com 547, was 472 at AGM - lost our survey questions! ## 4. Events Status * Review of recent events: * September 2023 * PLUG-in-the-Pub Thursday 2023-09-28 PirateBar@Mount Hawthorn * ( ITLAPD-adjacent ) * October 2023 * Second Sunday PLUG+POSH: 2023-10-08 - Artifactory * Infra? or Projects/AV hack? * Second Tuesday talk: 2023-10-10 - BenjaminIDS: EMACS for Notetaking * EMACS using https://orgmode.org/ for notetaking * ACTION: James to process the video * Upcoming events: * November 2023 * First Tuesday 2023-11-07 PLUG-in-the-Pub https://www.champstavern.com.au/whatson * Second Sunday PLUG+POSH: 2023-11-12 * Second Tuesday 2023-11-14 * Raspberry PI showcase - possible if organize now (events.raspberrypi.com?) * ACTION: Promotion, calendars, post-meeting: Patrick, James, Nick * Committee Meeting Online: 2023-11-21 in-person * December 2023 * Xmas BBQ? with PLUG+POSH? Second Sunday 2023-12-10 * Patrick - Salad, buns/bread, sausages, onions * Peter - cheese/grated cheese * Niall? drinks? * Napkins? Plates? Sunscreen? * January 2024 * Second Tuesday AGM 2024-01-09 * 25th anniversary - incorporation registered 1998-09-14 * Budget for food: up to $100 of pizza * Announce that there will be food * Future talks? * Margaret: EMACS-based UIs for database applications (not until 2023) * Yuchen: Haskell-code-explorer (unlikely to be ready in 2023) * Locutus: Ian Clarke (Contact) * Aidan - Graphics work * Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ ## 5. General Business & Matters Arising * Time to raise membership? * Will require UGMM and website redeploys * Concession: 15+ 20+ 25+ * Full: 30+ 35+ 40+ 45+ 50+ * Starting from: 2024-01-01? 2024-01-08? 2024-01-09? * Feedback from mailing list? also AGM announcement * Reminder that concession membership is available * ACTION: Nick, send draft? * New team, new financials * Was last set in 2012 and some considered it too low then: http://lists.plug.org.au/pipermail/plug/2012-January/081284.html * ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business--matters-arising * ACTION: Paul will update all events in Meetup/Google calendar. Can email these once confirmed * `Matt Richardson <matt@raspberrypi.com>` ACTION: Promote relevant events on events.raspberrypi.com , need "Raspberry Pi ID" ? * facebook? * ACTION Peter: pay DNS 2023-06-04: Invoice 0490 from White IT Solutions * ACTION ???: approve p.r.n. card account topup to $200 * ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin's new address) * Who/what/where to contact next? * https://connectonline.asic.gov.au/ , "Perth Linux User Group" ABN 58233849580 * 2021 was President's address * Bank using Treasurer's address * Also AWS has old address: volunteer to fix? * Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations. * Can we create a [PayID](https://payid.com.au/) for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN. * http://lists.plug.org.au/mailman/private/committee/2021-June/010370.html * Ask Bendigo Bank again, post-AGM-2024 * aws.amazon.com * Bill due first few days of each month * ACTION: (late 2023?) Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz * Plan is for PLUG to take over digitalocean.com bill directly * New reporting requirements for tax-exempt not-for-profit organisations. * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source---August-2022/ * ACTION: Peter to fill in online form * https://associations.commerce.wa.gov.au/ * Reports done up to 2023, next will be due post-AGM-2024-01 - ACTION: Paul: Linux Australia grant money, when have stabilised our events - Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow - update mailing lists: moderators - admin/committee busybee items: get people using bulk actions on mailing lists - ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings. ## 6. New General Business - Raspberry Jam event? - upcoming Nov/Dec/Jan/Feb events - card topup - membership processing ## 7. Meeting closed by Patrick at 20:55 - Post-meeting busybee - Event calendars

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