0. Opening

1. Confirmation of Previous Minutes

2. Next Committee Meeting

  • Possible adjournment to Tuesday 2023-10-24
    • Peter can't make it
  • Third Tuesday 2023-11-21 19:00 PM - In-person @James
    • Perhaps order pizza using PLUG card before meeting starts

3. Reports & Standing Items

  • Financial Situation end of 2023-09-18 (Peter)

    • Balances:
      • Cash box
        • $679.10 current, $598.95 start of year ($446.30 start 2022)
      • Business Debit Card
        • $38.68 current, $167.17 start of year ($200.00 start 2022)
      • Bank Balance
        • $3404.24 current, $3610.89 start of year ($3885.20 start 2022)
      • Receivables
        • $10.00 cash being held by Nick as petty cash/float
      • Total Assets
        • $4163.03 (was $4418.01 start of year) ($4531.50 start 2022)
    • Statement:
      • Income
        • $40.00 this month, $0.00 last, $580.15 this year
      • Expense
        • ($57.35) this month, ($57.92) last, ($845.13) this year
      • Net Proceeds
        • ($17.35) this month, ($57.92) last, ($254.98) this year

  • Membership Situation as of 2023-09-12

    • ? new members, ? returned, ? renewals
      • Need to nudge new attendees towards formal financial membership
    • Current Paid Members 24, was 29 at AGM
    • Expired Members 329, was 320 at AGM
    • Members on meetup.com 547, was 472 at AGM
      • lost our survey questions!

4. Events Status

  • Review of recent events:

    • September 2023

      • PLUG-in-the-Pub Thursday 2023-09-28 PirateBar@Mount Hawthorn
        • ( ITLAPD-adjacent )

    • October 2023

      • Second Sunday PLUG+POSH: 2023-10-08 - Artifactory
        • Infra? or Projects/AV hack?
      • Second Tuesday talk: 2023-10-10 - BenjaminIDS: EMACS for Notetaking

  • Upcoming events:

    • November 2023
      • First Tuesday 2023-11-07 PLUG-in-the-Pub https://www.champstavern.com.au/whatson
      • Second Sunday PLUG+POSH: 2023-11-12
      • Second Tuesday 2023-11-14
        • Raspberry PI showcase - possible if organize now (events.raspberrypi.com?)
        • ACTION: Promotion, calendars, post-meeting: Patrick, James, Nick
      • Committee Meeting Online: 2023-11-21 in-person
    • December 2023
      • Xmas BBQ? with PLUG+POSH? Second Sunday 2023-12-10
        • Patrick - Salad, buns/bread, sausages, onions
        • Peter - cheese/grated cheese
        • Niall? drinks?
        • Napkins? Plates? Sunscreen?
    • January 2024
      • Second Tuesday AGM 2024-01-09
        • 25th anniversary - incorporation registered 1998-09-14
        • Budget for food: up to $100 of pizza
        • Announce that there will be food

  • Future talks?

    • Margaret: EMACS-based UIs for database applications (not until 2023)
    • Yuchen: Haskell-code-explorer (unlikely to be ready in 2023)
    • Locutus: Ian Clarke (Contact)
    • Aidan - Graphics work

  • Other event info moved here for non actionable items. https://hackmd.io/O85j6jvpR8SlIKln1UD_AQ

5. General Business & Matters Arising

  • Time to raise membership?

    • Will require UGMM and website redeploys
      • Concession: 15+ 20+ 25+
      • Full: 30+ 35+ 40+ 45+ 50+
      • Starting from: 2024-01-01? 2024-01-08? 2024-01-09?
      • Feedback from mailing list? also AGM announcement
        • Reminder that concession membership is available
        • ACTION: Nick, send draft?
      • New team, new financials
    • Was last set in 2012 and some considered it too low then: http://lists.plug.org.au/pipermail/plug/2012-January/081284.html

  • ACTION: Event promotion: team effort - see previous minutes for details, e.g. https://github.com/plugorgau/plugorgau.github.io/blob/master/content/minutes/2021-05-18-minutes.md#5-general-business–matters-arising

    • ACTION: Paul will update all events in Meetup/Google calendar. Can email these once confirmed
    • Matt Richardson <matt@raspberrypi.com> ACTION: Promote relevant events on events.raspberrypi.com , need "Raspberry Pi ID" ?
    • facebook?

  • ACTION Peter: pay DNS 2023-06-04: Invoice 0490 from White IT Solutions

  • ACTION ???: approve p.r.n. card account topup to $200

  • ACTION: Peter: Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (N.B. Benjamin's new address)

    • Who/what/where to contact next?
    • Also AWS has old address: volunteer to fix?

  • Subcommittee: Review of PLUG mailing lists Discuss with mailing list members. Reinstate plug-announce and ensure all active members are on it to enable us to meet legal requirements for announcing AGM. This would require regular updates as members join/drop out. Margaret to investigate using UGMM for official announcements - script written to extract email addresses of all current and overdue members, used for official announcement of AGM and call for nominations.

  • Can we create a PayID for the PLUG bank account? This would be less error prone than typing the BSB + account number. We could create PayIDs for committee email address and maybe also ABN.

  • aws.amazon.com

    • Bill due first few days of each month
    • ACTION: (late 2023?) Nick: Contact Developer Marketing Manager for an event speaker+swag: quiz

  • Plan is for PLUG to take over digitalocean.com bill directly

  • New reporting requirements for tax-exempt not-for-profit organisations.
    * https://www.ato.gov.au/Non-profit/Newsroom/General/Straight-from-the-source–-August-2022/
    * ACTION: Peter to fill in online form

  • https://associations.commerce.wa.gov.au/

    • Reports done up to 2023, next will be due post-AGM-2024-01
  • ACTION: Paul: Linux Australia grant money, when have stabilised our events
  • Ephemeral BBB instance, e.g. https://demo.bigbluebutton.org/gl/m-s-e73-zvh-5hy but with our own single-meeting build, run&record, download and teardown workflow
  • update mailing lists: moderators
    • admin/committee busybee items: get people using bulk actions on mailing lists
  • ACTION: Purchase a smaller/lighter cashbox, suitable for bringing to meetings.

6. New General Business

  • Raspberry Jam event?
  • upcoming Nov/Dec/Jan/Feb events
  • card topup
  • membership processing

7. Meeting closed by Patrick at 20:55

  • Post-meeting busybee
    • Event calendars
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