# Virtual Events Docs Page Working Document

= Virtual Events

Due to COVID-19's safety precautions,In most places of the world we're unable to meet in-person and have awesome Fedora events.
As a result, we've initiated the idea of Virtual Events to have events like Release Parties & Fedora Women's Days be organized from the comfort of home and people can attend them easily without any commute.

== What to do at Virtual Events

. *Talks/Presentations:*
Typically talks at in-person events are ones that introduces different teams / SIGs in Fedora.
. *Question and Answers session:*
Similar to in-person events, where we have a live QnA session, we can have a seperate time allocated for a QnA session regarding Fedora in the event
. *Hallway Track:*
It's another idea derived from in-person events, Just like a hallway at a conference where different people meet, communicate and improve their network,
We can emulate that by having a always open session or somethin like a Mozilla Hub in the event where people can hang out, connect and chat.
. *Games:*
To improve the fun and engaging aspect of the Virtual events, we can setup games like Online pictionary, etc.
Where attendees can have fun and connect with other people in an engaging way.
. *Lightning Connections [Not sure what it's called]*
A timeboxed event where two attendees can connect on a quick call for short span of time and share their introductions, interests and connect.

These are just ideas.
You're not required to do any or all of them.
Focus your event on your audience.
For example, If you're hosting a Virtual Release Party for the local community, you can have talks in the local language.

== Platforms

Fedora Project in Collaboration with Redhat Open Source Program Office can provice access to link:https://hopin.to/[Hopin] and create an Event for you there where you can set up the sessions and tracks.

[NOTE]
The Event can only be of 72 Hours max.

You're not required to use Hopin, You're free to use other Open Source video sharing platforms too.

== Template for Applying for a Virtual Event
[source, markdown]
----
#### Event Details
1. Event Name*:
2. Date(s) + Time(s) of the Event (72 hour max)*:
3. Start + End time (72 hour max)*:
4. Brief Description of the Event:
5. Estimated registrations for the event*:

#### Event Managers

1. FAS ID*:
2. Primary Event Manager*:
3. Additional Event Managers:

#### Organizer Details

Hopin defines organizers as those people who are working on the back-end to set-up the event.

**Note:** we are limited to 8 or 9 organizers total, which will need to be shared among events that are being coordinated in Hopin during the same time frame. Organizers are also those who have administrator access on the day of the event to help moderate and troubleshoot.

1. How many members of your planning team will need to be coded as organizers in the system pre-event?

2. How many members of your team will need to be coded as organizers in the system during the event?

3. Are you using Hopin for your event registration? If no, what platform are you using for registration?

4. Would you like to contact event attendees after the event? If so, when and what information will you be sharing?

== Docs Proposal

=== Virtual Events

Due to COVID-19's safety precautions, we're unable to meet in person and have extraordinary Fedora events in most places of the world.

As a result, we've initiated Virtual Events' idea to have events like Release Parties & Fedora Women's Days be organized from home's comfort, and people can attend them easily without any commute.

== What to do at Virtual Events

. *Talks/Presentations:*
Typically talks at in-person events introduce different teams / SIGs in Fedora.
. *Question and Answers session:*
Similar to in-person events, where we have a live QnA session, we can have a separate time allocated for a QnA session regarding Fedora in the event.
. *Hallway Track:*
It's another idea derived from in-person events, Just like a hallway at a conference where different people meet, communicate and improve their network,
We can emulate that by having a permanently open session or something like a Mozilla Hub in the event where people can hang out, connect and chat.
. *Games:*
To improve the fun and fascinating aspect of the Virtual events, we can set up games like Online Pictionary, etc.
Where attendees can have fun and connect with other people engagingly.
. *Lightning Connections (Face-to-Face talks)*
A timeboxed event where two attendees can connect on a quick call for a short period and share their introductions, interests, and connections.

These are just ideas.
You're not required to do any or all of them.
Focus your event on your audience.
For example, If you're hosting a Virtual Release Party for the local community, you can have talks in the local language.

== Platforms

Fedora Project in Collaboration with Redhat Open Source Program Office can provide access to link:https://hopin.to/[Hopin] and create an Event for you to set up the sessions and tracks.

[NOTE]
A Hopin event can only be for 72 hours max.

You're not required to use Hopin; You're free to use the platform of your choice.

== Hosting Virtual Events

_It's simple to host a Virtual Event_
.When you're ready to apply, you need to do a few simple things:
* Send an email to the https://lists.fedoraproject.org/admin/lists/[e-mail]/[mindshare mailing list] and let the Mindshare committee know what you're planning.
Ambassadors and others may have suggestions or advice that can improve your event.
This also lets you find others who may want to help you with your event with things like Moderation.
* Open a ticket in the https://pagure.io/fedora-mindshare/virtual-events/issues/[Virtual Events Issues Tracker] under the Mindshare Umbrella.
* Once the virtual event is approved, Add in the https://apps.fedoraproject.org/calendar/Events/[Calendar] for others to find in the Fedora Calendar.
* Have a fantastic Virtual Event.
* After your Virtual event, write an event report. An event report lets the community know what happened and how it went.
Ideally, your report will be shared on the Fedora Community Blog, but posting it on your blog and the Fedora Planet is fine too.