# RustFest 2020 - meeting 43 (2020-10-20)

###### tags: `rustfest`

- Meeting time:
- 05:00 am CDT (Mexico City)
- 07:00 am ART (Buenos Aires)
- 10:00 am UTC
- 12:00 pm CEST (Berlin)
- 07:00 pm JST (Tokyo)
- [Zoom](https://us02web.zoom.us/j/81328200017?pwd=REJCeG5BR1Z3KzRNSUZLNWl3alBYdz09
) ID: `813 282 000 17`, Passcode: `595443` -- **CAUTION: NEW MEETING ID!**
- [All meetings notes](https://hackmd.io/WfdkTzJdQjuUeozuYpqMEw?view)

## Quick Updates
:::info
*Note: Quick Updates is a new addition to our meeting agendas. Here you can post your updates that everyone can read before the meeting. These updates are not discussed during the meeting (except if there are related agenda items).*
:::

- 💰 **Confirmed [sponsors](https://docs.google.com/spreadsheets/d/1KsGC8DpXmV-guZfEGZJt5JY-iYQYDYrraFOFnrsYs4s/edit#gid=209203691
): 14** (Σ: 16,350€)
* We are still looking for sponsors - [read this if you want to help!](https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020/topic/Sponsors/near/210735153)
- 💹 **[Budget](https://docs.google.com/spreadsheets/d/1lDjraU4f32DWH4x_3PZMB02YivNRrrU_MHzDp5GvDsg/edit?usp=sharing) status: +2%** (€27,350 revenue / €26,710 projected costs)
FUNDED! And we still have a couple sponsorships in flight. Be sure to check out this week's [budget update](#Budget-update).

:::success
*Note: anyone can add quick updates ahead of and during the meetings! If you have updates that need no discussion, just drop them in Quick Updates above, otherwise you can add Agenda Items below to have a discussion during the meeting.*
:::

## Attendees

* Alexander
* Tomohide
* Jan-Erik
* Rafaela
* Wouter
* Yuki
* CYBAI
* Flaki
* Stefan

:::info
*Note: Attendee list moved under quick updates so those are more prominent on the top of the agenda, and easier to scan after the meeting (not getting pushed down by the attendee list).*
:::

## Agenda Items

### Translations

* 3 Japanese talks
* Contacting agencies, any results yet?
* Will reach out after weekly

### Artists

* Confirmed: Earth to Abigail, Aesthr, DJ Dibs, Dahlia Fae, Meganeko
* Discussing: LinaLab
* No reply: Doodlefingers (Korea)
* Looking for 1-2 more local artists
* Music, Visuals, ...
* Any other suggestions? @ APAC and LATAM team
* Tweet in local languages - "Call for Artists"?

### Ticket sales
[Zulip Thread](https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020/topic/Tickets)

- Quaderno is set up: [here is a test ticket](https://rustfest.quadernoapp.com/checkout/session/d73e5d734f4190d9349b692b454d0eefdbaa499e/init)
- :grey_question: to [name=Wouter]:
I don't think we need to register for [VAT MOSS](vat_on_digital_services) because we ourselves are based in the EU (but might be worth asking the accountant)? -- [Quaderno Netherlands guide](https://quaderno.io/resources/worldwide-tax-guides/netherlands-vat-guide.html)
* Free tickets will be available up until before the conference

### New website, announcement

* [Blog post](https://hackmd.io/j6YymsGbS0iNtEnTKOhvTw)
* going live during this meeting! :O
* It looks really awesome! <3
* @all: Please enter your info on [CMS](https://cms.rustfest.global/auth/login) for the team page (profile photo, description etc.)
* We could have new e-mail addresses: teammember@**rustfest.global**

### Speakers

* All speakers confirmed
* [Speaker guide](https://hackmd.io/M4ImRusGRvS8AIKq5haGEA?both)
* Finalizing today
* [Speaker emails](https://hackmd.io/_KqEeYpbTU-uId8zzakFBw)
* see below, targetting sending one tomorrow

### Tech Checks

[Zulip thread](https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020/topic/Tech.20Check.20Help)

* Need volunteers for tech-check
* When is it supposed to happen?
* tba
* Not much needed other than being present, explaining speakers what to do, check that it works
* (Incomplete) [StreamYard organizer guide](https://hackmd.io/BCyCCKQJT96g7DZjfRj0Zw)

### MC

[Zulip thread](https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020/topic/MCs)

* We need dedicated MCs for each block!
* Stefan
* ...
* Every team needs to select theirs _now_
* we will have Rust in Rhymes intros for each speaker

### Chat

* [rustch.at](https://rustch.at/) exists!
* It's [Matrix](https://matrix.org/)
* If you have any Matrix account you can send a DM to `@jer:rustch.at` and invite you to the team channel
* If you don't create an account on rustch.at, then send me that DM.

### Team info on the website

* [Team Contact Info](https://docs.google.com/spreadsheets/d/1fDYHtAhRUY6I3QcZ3kSwMf0gREN5_9aap1X0d0W3YQA/edit#gid=0)
* You will receive an email with an account to https://cms.rustfest.global

### Pre-events

[Zulip thread](https://rustfest.zulipchat.com/#narrow/stream/196467-RustFest-Global.202020/topic/Pre-conference.20events)

- Need someone responsible for handling pre-events
- Stefan: Wednesday 28th Oct?
- Too early for Wasaabi
- Instead on 30th or 31st
-
- Pilar / Vienna meet up?
- Pre-events in other timezones?
- Post-event: Rust Tallinn in week after conf

### Conference nice-to-haves

* Live-streamed sketchnoting!
* We already have someone for Europe - see [Malweene's work from RustFest Paris!](https://www.youtube.com/watch?v=23lRkdDXqY0)
* Discussing with Chiu-Ki Chan

### Other

* Stickers
* Upload design so people can print themselves
* MultiPlayer Snake (by Stefan)
* https://mps.estada.ch/play
* Stefan will create a Zulip thread
* Co-op puzzles (played at React Summit by Alexander last week, pretty fun)
* https://jigsawpuzzles.io/

:::info
***Please add your agenda items!***

*Please remember to have a linked Zulip discussion for your Agenda Items, so they can be discussed asynchronously, and also so that people who cannot attend the in-person meeting are informed of and can discuss the updates.*
:::