owned this note   changed 5 years ago  
Linked with GitHub

Hypha Goal-setting exercises 2020 Q1

Step 4 - Present and Agree

  • At a final meeting we used a spreadsheet to discuss and make minor adjustments

Step 3 - Define Working Group Goals

  • Each working group took the goals below and (re)fashioned them into OKRs

Business Planning

  • Build our engagement strategy (eg. brand, web presence, outreach)
  • Develop our leads and opportunities pipeline
  • Gain a better sense of work that people want to do (what opportunities should we go focus our energies on, gauge interest on different kinds of projects)
    • cross-cut with Infra WG
  • Assess our financial sustainability (as “capacity to endure”) by developing key metrics an initial projection
    • cross-cut with Finance WG
  • Shorten our lead-to-proposal time (i.e. the time it takes from identifying an opportunity to getting member buy-in in order to submit a proposal)

Governance

  • Write by-laws
    • Draft initial by-laws [Q1]
    • Build to consensus on by-laws
    • Consult a lawyer over by-laws
  • Build [governance] relationships with "neighbours"
    • [This is one piece of a larger goal that came out of something in
      the Strategic Plan seems mostly BizDev]
    • Defined “Local Solidarity and Decentralized Neighbours”
  • Plan initial Annual General Meeting [Q1]
    • Pick date for AGM
    • Set agenda
    • Develop checklist of what is needed from working groups, e.g.,
      • operations "implementation report"
      • year 2 financial plan
    • [stretch] Determine first training/development activity
    • [stretch] Develop peer interviewing protocol
  • Host AGM by year-end (June 30, 2020) [Q2]
    • Outcomes:
      • By-laws adopted
      • Upcoming directors/board elected
  • Have by-laws and a formal governance structure after AGM [Q2]
  • Build organization-wide understanding of governance [Q2]

From Operations:

  • [Ops] Have a set of operating practices around organizational
    structure, roles, working groups, etc.

Finance (proposed)

  • develop our financial budget, alignment on how to spend money, and develop projections
  • more shared alignment on how to spend money

Infra (proposed)

  • Align/speak from a single voice on values. (there was a point that is now missing below?)

Org-wide [maybe kick these to operations?]

  • feeling like an effective remote organization
  • more clarity on shared values around infrastructure
  • How do we do more publishing sort of? Have a public voice on the stuff we do
  • Sick work that we do and bring and share to each other
  • Set deadlines on tasks that relate to our objectives (each WG needs to go through tasks and do this)

Proposed Metrics

  • Define metrics:
    • Are we hitting deadlines
    • Are we hitting financial projections
    • Are individual Members satisfied with their paid and unpaid work
    • Measure team paid:unpaid ratio
    • Measure individual paid:unpaid ratio

Step 2 - Individual Brainstorming

patcon

  • goals on revenue? client counts? (just seeing a goal of output portfolio after assumed clients)
  • feeling wary about spending too much energy on AGM if we don't yet have revenue/clients to celebrate
  • O: paid work / KR: # contracts, no matter how small.
  • O: more collab with others / KR: # partnerships. closing leads!
  • O: being friendly with other agencies / KR: cookies sent to competitors

dc

Agree:

  • AGM!
  • bylaws!
  • branding!

Key actions:

  • "Develop robust leads and opportunities pipeline" in business plan
  • get customers!
    O: "Have new customers and future projects by Q1 end"
  • financial sustainability!
    O: "An understanding of our burn rate and financial sustainability projections"
  • have this feel less like a grind!
    O: "Feel good about the work that we accomplish and reduce perception of "overhead""
  • Meet other co-ops
    Image Not Showing Possible Reasons
    • The image file may be corrupted
    • The server hosting the image is unavailable
    • The image path is incorrect
    • The image format is not supported
    Learn More →
    patcon
    O: "Initate and/or relationships with other co-operatives"
  • Partner with another co-op! Q2?
    Image Not Showing Possible Reasons
    • The image file may be corrupted
    • The server hosting the image is unavailable
    • The image path is incorrect
    • The image format is not supported
    Learn More →
    patcon
    O: "Establish a meaningful relationship with other co-operatives"
  • Write about ourselves like we're basasses Q2?
    O: "Formally disseminate/publish a summary of ourselves and where we are at!"

bl

  • reflect on financial feasibility and market competitiveness of hypha
    • clockify better metrics
    • are we winning a reasonable amount of deals? are we investing time that lead to our revenue goals?
    • why do we not win some contracts?
  • revisit shared practices and process friction points and how to go about iterating on
  • revisit policy of partnerships

Step 1 - Recap

What we said during our Retreat

Each working group must answer: (With emphasis on Business/Governance)

  • Define Scope (and Milestones) as well as Outputs
  • Describe how people are working
  • Decide how communication happens
  • Decide how people can participate

Key actions identified in the business plan

  • Prepare for first AGM 2020Q1
    • Pick date
    • Draft bylaws
    • First directors selected
  • Implement Engagement Strategy 2020Q1
    • Develop brand lookbook
    • Re-launch website
    • Define “Local Solidarity and Decentralized Neighbours”
  • Profile and document first projects 2020Q2
    • Portfolio of first projects on website

Additional items to consider

  • Our mission talks about “learning and building technologies together”
    • Are we serving members aspirations towards learning and growing together?
    • What do members want to learn and how can we support those needs?
    • What technologies do we want to build?

About OKR's

(adapted from Trello blog shared by patcon in chat)

OKR stands for Objectives and Key Results. The Objectives tend to be the desired outcomes that you want, and the Key Results are the measurable ways you know you’re on track to reach them.

An Objective helps answer the question, “Where do I want to go?”
A Key Result helps answer, “How will I know I’m getting there?”

Select a repo