# LCCWG 2023-05-29 meeting

*Meeting started at 14:xx UTC.*

## 0. Attendance

### Present
* Anisa - IT
* Arnalie - HOT
* Eugene - PH
* Geoffrey - UG
* Rob - UK

## 1. Administrative

* Minutes of previous minutes:
* February: https://wiki.osmfoundation.org/wiki/Local_Chapters_and_Communities_Working_Group/Meeting_minutes/2023-02-27
* Approved
* April: https://wiki.osmfoundation.org/wiki/Local_Chapters_and_Communities_Working_Group/Meeting_minutes/2023-04-24
* Approved

## 2. Main agenda

### 2.1. Local Chapter how-to and approval process
* Draft how-to: https://hackmd.io/@XT6NX5TWRciQGzTGjBEnRQ/By59EyMVn
* Above is expanded from Allan's document: https://hackmd.io/4NfuVm7tSKi3HIB3FKFrNQ
* Arnalie proposes that the LCCWG will now have a major role in the approval process for new LCs - [Draft Proposal for Local Chapters Process including the Revised Eligibility Local Chapter Criteria](https://hackmd.io/@XT6NX5TWRciQGzTGjBEnRQ/By59EyMVn)

* Background: LCCWG having a more active role in approving LCs was first asked in 2020 when the WG was started. At that time the WG agreed that we didn't yet have the capacity to help with reviews.

**Discussion**: Do we have capacity as LC to play a mjoe role to review LC applications?
* Eugene - yes, but let's have a trial (next application to be handled by LCCWG to see how it will play out)
* Anisa - yes, point of contact
* Geoffrey - yes
* Rob - will support at whatever capacity

**Discussion**: Legal structure of LCs and potential LCs?
* Rob: the way OSMF incorporated in the UK is not non-profit, they just put it in the Articles of Association
* Geoffrey: even in Uganda, our non-profit is in AoA'
* Rob: I think you should allow Directors to be paid. We didn't for OSM UK and I think this was a mistake. It is ok to pay people a fair amount for the work they do.

**Actions**:
* LCCWG to review proposal by 15 June 2023 (Arnalie to remind)
* Arnalie to analyze and present for community consultation on this proposal (inc. how non-profits work in certain countries) by 16 June - 30 June
* Finalize tentatively by July meeting
* Eugene to re-read Jean-Marc's document and add ideas to Arnalie's document

### 2.2. Improving the OSMF affiliation model [GL#12]

**Discussion**: Do we have capacity to prioritize this? What is our timeline?
* Eugene - LCCWG to take an active role is more priority than Affiliation Models - something we can tackle on this year's LCC Congress?
* Arnalie - This idea came out with having FPOSM with 2year agreement, neither a LC or thematic chapter or user group
* Anisa - no info on what is the current situation of user groups - LC in Wikimedia Italia is our main point of contact - no useful feedback as of moment
* Geoffrey: let's come back to this later and focus on LC proposal. Would be good idea to have user groups with lesser requirements
* Eugene: Youthmappers as OSMF affiliation?
* Geoffrey: YM might be good fit as user group

**Actions**:
* To tackle on next LCC Congress - ask people to prepare like what would be the benefits for the user groups, thats the word i was looking for, just to make everyone understand the diference this would makes for the local smaller user groups
* Arnalie to check LCCWG survey 2020 re: local community challenges

### 2.3. Potential BoFs/sessions on open governance / affiliation models in regional/national SotM
Working document: https://docs.google.com/document/d/1LKtw8T5sF5s21pk6DL1bJtflQKNFKBcAph0_cKzId_w
* Arnalie: not mandatory, but happy to co-create! Feel free to use it and make your own!

### 2.4. Microgrants
* Previous:
* Joost sent a proposal to the board - February
* still awaiting decision from the board & budgets
* Arnalie: Will probably be included in the discussions regarding the fundraising

### 2.5. Osm.org landing page
* Previous:
* Joost to write a simple start of proposal
* Maybe bring up this topic in the next Advisory Board meeting
* Follow-up with Joost and check if he has bandwidth to continue with this task

### 2.6. Trails engagement
* Eugene: OSMPH through Leigh/Bahaghari Maps is willing to look at what OSMUS is doing and may start discussions with OSMUS

### 2.7. Support the development of Microcosms [GL#7]
* No updates; follow-up after SOTMUS

### 2.8. LCC Congress 2022
* Previous to-dos:
- [x] report on the event (blog + stats about attendance) [Maggie+Joost] (start document: https://docs.google.com/document/d/1kORAv2J2SqplC--hRaA7UKSt0qrbrcJVV3FoCD0s8k4/edit )
- [ ] send thank you e-mail once the links are up (Maggie) & include ask to get more involved with LCCWG
- Follow-up after SOTMUS
- [x] [link to videos](https://youtu.be/uNQrm79Svok) but they are wonky might want to redo

### 2.9. LCC Congress 2023

* will probably do something similar to what we're doing - online session on November... although will be tricky because of various SotMs / conferences in Nov
* any suggested dates?
* Arnalie suggested to have 2 online sessions but on Sept or Oct: Maybe Asia time and then Europe/Africa/Americas time? Can also do in-person in SotM Asia in Nov
* Anisa: 2 online sessions we can explore at having shorter events
* Eugene: in-person LCC Congress in SotM regional SotMs?
* Anisa: yes, with pre-defined Agenda
* Eugene: No WG member in Oceania...

**Decision:** LCC Congress at in-person regional SotMs; can still organize an online session if we want to
* Oceania - October, no WG member yet
* Africa - Geoffrey
* Asia - Arnalie and Eugene
* Europe - Anisa (if she attends) and Joost

**Actions:**
* Arnalie to mention this to Carrol / SotM Oceania

**Tabled topics to discuss:**
* **Improving the OSMF affiliation model** - ask people to prepare like what would be the benefits for the user groups, thats the word i was looking for, just to make everyone understand the diference this would makes for the local smaller user groups

### 2.10. Improving the User group wiki page
* Improving [User group](https://wiki.openstreetmap.org/wiki/User_group) wiki page linked from the Communities page.
* Eugene to lead on this task

## 3. Any other business

### 3.1. GitLab or some other tool for tracking async work
Arnalie: Working asynchronously / Project management tool - what platform (email, gitlab, Telegram, HackMD)?
Eugene: Gitlab is how we keep track of updates, but we're not really good at using this
Anisa: Use Gitlab in other projects, but not with Wikimedia IT
Geoffrey: Telegram + HackMD
Rob: OSM UK - none
Arnalie: OSMF / SotM WG use Gitlab, HOT - loomio (forum-like)/ Trello

Eugene: trick is to have someone on top of tickets. Lots of what we're talking about in the meeting is not in Gitlab, but we can try if we can be effective/religious at using this. Let's try to use Gitlab again and be on top of what
Arnalie: can use Gitlab for tracking LC applications

**Action:**
* Eugene to check if everyone has access to Gitlab (need to register with email address (Gitlab account) then we add them to Gitlab)
* Eugene to create tickets for our agenda topics

### 3.2. Next meeting

Arnalie: will have conflict for June 26

**Decision**: Ok to move Tuesday, **June 27 at 14:00 UTC** / same time?
Eugene, Anisa, Geoffrey, Arnalie: Ok to move

**Action**:
- Ping Maggie on Telegram to move next meeting to **Tuesday, June 27 at 14:00 UTC**

*Meeting ended 15:42 UTC.*