Group processes hour

Meeting purpose and structure

Scope for this meeting: "freshening up the glue that holds our group together". Refining and reflecting on the meeting processes, documentation, infrastructure that make our group run. This meeting time is to (1) hold some time to work on important but non-urgent tasks (e.g updating the group procedures book) and (2) have a time for group discussion about updates to procedures or group resources that would affect the whole group.

Specifically not in scope for this meeting: Public-facing website; public outreach; project-specific tasks and troubleshooting;

Structure - Discussion

Pick and discuss a topic that requires input from entire group. Make sure to take thorough notes.

Structure - Co-working

• up to 5 minutes: review tasks
• 10-15 minutes: relevant dicussion - or longer if dicussion is required
• 40 minutes: work on tasks
• 5 minutes: check back in and sign off

Tasks to cover:

• Review issues tagged group procedures
• Review issues and PRs in the group procedures book repo and group .github repo
• Organize the Google Drive
• Migrate all relevant docs to CCT GDrive
• Review sprint review process (including board visualizations)
• Make changes to incubator or project processes
• Fix broken links in group procedures book

Meeting notes

Next time

• Explore GH project boards sub-issues (epics?)
• Define which issues should go in organization repo vs project repo
• Do workshop Zoom data stuff
• work on email reporting technical vignette
• (Eric) Flesh out R packages vignette: https://cct-datascience.github.io/group-procedures/creating-r-packages.html
• make another release of the group procedures book
• Update technical vignettes overview to narrow scope of purpose and also blog post section

9/11/2024

Co-opting this meeting to talk about hiring

• Hiring committee
• Job ad
  • Domain expertise in an ALVSCE field, bioinformatics or social sciences or geospatial or ML/AI
  • Proficiency in modern programming languages used for scientific research, e.g., Python, R, Julia.
  • Be very explicit

6/5/2024

• (Eric) tried figuring out a way to make all the .qmd files more organized. Thought there was a way to populate chapters from a subdirectory, but I guess there isn't.

4/10/2024

• How should we prioritize group processes tasks?
• Make sure everything has important has been moved from Google Drive folder 02-groupdocs

Coworking tasks

• (Renata) Update time tracking in group procedures
• (Renata) (Try to) migrate Bayesian Learning Group docs to CCT drive. Moved all the files that I own over and made copies of 2 files owned by Jessica. Added a shortcut to the CCT Drive folder in the old folder so that Jessica has a breadcrumb trail.
• (Eric) Create GH org readme
• (Chris) Adding info about group calendar use in group procedures
• (Kristina)

3/27/24

• Merge migration PRs to group book (Eric)
• Open issues about things that still need editing (Eric)
• Migrate authorship guidelines in a PR (Eric)

2/28/24

• Discussed meeting structure
• Organizing the Google Drive
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Apsirational structure:

• Projects
  • Funding statuses document
  • Incubators
  • Funded projects
  • Grant proposals
• Outreach
  • Publicity/advertising
    • Talks
    • Advertising
    • Testimonials doc
    • UA networking contacts?
  • Website
    • Blog posts
  • Events
• Trainings
  • Workshops
• Group management
  • OKRs and Annual Reviews
    • Annual meeting
    • 2024
      • Annual OKRs
      • Quarterly presentations
    • [… for all years]
  • Group business
    • Job ads
    • Meeting roles sheet
    • Skills matrix
    • Resources