# FWD 2022
[TOC]

## Planning
Open a discussion thread to call for volunteers

Discussion Post
“DEI team is starting to work on the Fedora Week of Diversity 2022. We (DEI team) always welcome new folks to join in the discussion. We would love to have a larger group of volunteers to make Fedora Week of Diversity bigger and better this year to celebrate our diverse and inclusive community”

Twitter Post
“DEI team is starting to work on our coming Fedora Week of Diversity. You can come help us plan and execute the celebration of our inclusive community. <link to Fedora Discussion>

## Timeline

gantt
  title Timeline for FWD 2022

  section Planning
    Call-for-volunteer: p1, 2022-06-21, 20d
    Doc Sprints: after p1, 20d
  
#  section Promotion
#    Discourse call for volunteers: 2022-05-15, 1d
#    Twitter call for volunteers: 2022-05-17, 1d
    
#  section Main Event
#    FWD: e1, 2022-10-12, 7d

## Agenda
- 7/25:
- Establish ideas for workshops
- Draft scipt for interviews

## Ideas
* Kickstart with "we are fedora video - remake of Budapest video"
* Ask hatch organizers to record video in similar format- Isa
* Social Hour with DEI team
* Use Fedora DEI logo on our social media platform
* Dates: Pending October 10-16 (Host events Friday and Satuday)
* Format: Interactive style to open more discussions
* Workshops
* Videos for social media posts (beginning of week)
## Action Item
- [ ] Call for volunteers
- [x] Discussion post <- Vipul
- [x] Commblog <- Isa
- [ ] Twitter <- Vipul
- [ ] Design assets request
- [ ] https://pagure.io/design/issue/819
- [ ] comment updating Pride month with FWD
- [ ] https://pagure.io/design/issue/821
- [X] Badge ticket for FWD participation - Vipul
- [ ] swag with FWD logo (to participant)
- [ ] Workshops during the event

## Script
We can inform interviewees of questions to prepare for and to keep replies at around 2 sentences.
- Q: Tell us about youself.
- Q: How did you get involved with Fedora? (You can mention names of specific people who helped you get involved)
- Q: What does DEI mean to you and why is it important?
- Q: How do you view DEI within Fedora?

## Workshop Ideas
- Giving and Receiving feedback
- Imposter Syndrome
- Unconscious biases

### Meeting note - Aug 1st [Jona and Vipul]
* No in person event for this time -- can plan a hackfest during FOSDEM
* Lean coffee discussion planning
* Making a video of script - Marie reached out to Marketing team to help with this
* talk with marketing team
* 2-3 minute video of cuts of Fedora Friends reading script and saying "we are fedora!" with music. This would publish during Fedora's Week of Diversity and would be a promotional video showcasing Fedora's diversity and Friends foundation
* Ideas for the event:
- Lean Coffee discussion
- Fun group activity - ask for budget
- Mentorship
- Intern social, interns sharing their story
- Accessibility working group
* CHAOSS Event Diversity Badge for FWD
- https://pagure.io/fedora-diversity/issue/232
- https://github.com/badging/event-diversity-and-inclusion/blob/master/.github/checklist.md
- note which ones are easy to accomplish, which ones we are missing, and which ones are difficult to accomplish

AI:
- [X] A presentation on Accessibility working group -- reach out to Emma, Vipul
- [X] We should go through the CHAOSS event diversity badge checklist and see what we can accomplish
- [x] update https://pagure.io/fedora-diversity/issue/231 with the event dates and hackmd URL [Isa]

### Meeting notes Aug 15

- create a feedback survey for attendees
- create feedback survey for speakers

Survey will take feedback to incorporate for next time to see if they have specific request for accomedation for better accessibility

#### Gift ideas for Attendees and Speakers
- FWD t-shirt
- Speacialized thank you letters
- Fedora SWAG

### Action Items:
- [x] Create Event Wiki (Vipul)
- [x] Survey for Attendees
- [x] Survey for Speakers
- [ ] Call for Volunteers (2) for people to reach out to during event for support in case of innapropriate behavior
- [x] Funding for gifts for speakers and volunteers- There is budget put aside for DEI
- [x] Hopin Registration (Isa)
- [x] Reach out to Clement and Matthew [Vipul]
- [x] Ask Marie Open a budget ticket for teambuilding activity during the FWD event (Vipul)
- We don't need to open a budget. Can be done directly from DEI budget
- [x] Create a list of interns who can share their experience in the Fedora Project and how Fedora impacted their career (Vipul)
- https://communityblog.fedoraproject.org/outreachy-interns-introduction-may-2022/
- [ ] Plan "week of appreciation/happiness packet" sorta thing -- encourage commenting experience on a discussion post, tweet

## Meeting Notes September 5th
- Create Survey for Attendees and Speakers
- From Previous meeting: Plan Week of Appreciation/happiness packet- encourage commenting experience on a discussion post, tweet
- Do we want a keynote speaker? - New FCAIC can talk
- Teambuilding activity: https://teambuilding.com/

#### Suvey for Attendees
1. How satisfied were you with the event overall? (1-5)
2. How likely are you to recommend Fedora Week of Diversity events to a friend or colleague? (1-5)
3. How would you rate this event in the below areas? (rate-matrix 1-5)
* Learning new things
* Experiencing Fedora's diverse community
* Social and networking opportunities
* Speakers
* Number of sessions
* Duration of sessions
4. What were your 2 favorite events (short text or drop down with all sessions)
6. How would you improve Fedora Week of Diversity for next year?
7. Do you feel you know the Fedora Community more after this event? (yes, maybe, no)
#### Survey for Speakers
1. How satisfied were you with the event overall?
2. Did you have enough time for your answers?
3. Did you enjoy sharing your story?
4. Did you have a favorite moment?
5. Were you able to attend other talks?

## September 9th Meeting Notes
- Keynote Speaker for Day 1: Should be someone outside community and outside of redhat.
- Set up another call for proposals
- Social media
- Blog post
- Discussion post
- Ask directly in Element chat Marketing and Dei
- aske if they have a keynote speaker they want to see
### Action items 9/9
- [x] Draft and post CFP (Isa)
- [x] Open design ticket for FWD t-shirt to be made(Isa)
- [x] Ask in DEI chat rooms if there is a specific keynote speaker that people want to see
- [ ] Specialized Thank you letter (confirm with yona) and get post cards printed (Vipul)
- [x] Open Design ticket for updated Fedora Localization Team logo
- [ ] Contact Interns for volunteering to speak (Vipul)

## September 19th Meeting Notes
- Keynote Speaker still needed: (reach out on twitter or linkedin)
- [e-mail], https://twitter.com/imogenfm
- https://twitter.com/aprilwensel
- https://erinmeyer.com/
- Connect DEI within communities not so much companies
- Dennis Dumas:
- Leslie
- Demetris Cheatham: Head of DEI at gitlab
- Dawn Foster: involved in CHAOSS
- Nythia Ruff
- Vicky
### Action items 9/19
- [x] Ask Marie where t-shirts are being sent from
- [ ] Contact above potential keynote speakers via twitter or linkedin
- [x] Create event on Hopin: https://hopin.com/organisers/events/fedora-week-of-diversity-2022/overview; teambuilding, lean coffee discussion for speakers
- [ ] D&I perspectives from other communities: Invite
- [ ] someone from CHOSS community for event badges (Dawn Foster)...
- [ ] Someone from Gnome
- [ ] SUSE community
- [ ] Reach out to GNOME, SUSE, KDE, Devopps to promote event and speak at event if possible (Promote to work together on improving DEI on Opensource communities)
- [ ] Jona will reach our to GNOME community LibreOffice
- [ ] Promote on Commblog, twitter, telegram, D&I channel

## September 26th Meeting Notes
- Reached out to:
- Emma Kidney to give a talk on neurodiversity(reached our on element)
- Emma Irwin to see if she wants to be a keynote (checking on dates)(reached out on telegram)
- Jill Binder

- Hopin To Do:
- Need logo: Square
- Need banner: 1500x600px
### Event
- Time zones: UTC Late and Early to be inclusive
- 3 talks each day (xcluding intro remarng intro remarks and socialsks and socials)
#### AI:

- Vipul will reach out to teambuilding
- Isa Email:
- [x] - Jen Madriaga
- [x] - Deborah Bryant
- [x] - Leslie Hawthorne
- [x] - Monica Aydens-Mahon (Hosted social with Coffee and tea)
- [x] - Coty Sutherland
- Jona will reach our to Kristi Progri

### Updates on Speakers:
- Jen said yes wants Satuday
- Kristi can do panel discussion
- Email Matthew Miller for intro remarks
- (Watch video of FWD intro with marie and matthew)
### Updates on Times:
- Check availability for speakers
- Panel Discussion: At least 1 hour
- One talk about 20-30 minutes
- Friday October 14: 8am/9am-12pm
- Saturday October 15:
- Get availibility from speakers and work around that
- Ask speakers to prerecord things if meetings will be later times

### Updates on Swag things:
- talk with vipul and jona to see if they are okay with tote bags
- We email people with promo code and link after they register on hopin.
### Updates 9/29:
- Matthew is not available either day, asking to help with promotions
- #### Confirmed speakers:
- *Kristi:* Panel discussion
- *Jona:* Moderate panel discussion
- *Isa:* Intro remarks
- *Vipul:* Intro remarks
- **(Potential speaker)** Monica: Thinking about it, she has potential talk for open soiurcing inclusive languages
- *Jen:* Let her know the times we have available (Saturday 15th works best for her)
- *Sarah Thorto*n can give a talk on LGBTQ+: waiting to hear back on what date works best for her

- Dorka: I asked if she wants to give a talk or if she knows anyone who can help or has interest
- Karsten: asking if he wants to give a talk on neurodiversity

## Meeting Notes 10/3
- Hopin Registrations going out today: https://hopin.com/events/fedora-week-of-diversity-2022
- Twitter
- Instagram Story and Regular
- Facebook

- Interns?
- Dorka can moderate panel
- Ask what she wants to talk about on the panel
- Ask if she has people confirmed or if we need to have more
- Panel Ideas:
- What we do to make community diverse
- Focus on COC
- How confident they feel with current COC
- ask Marie if she wants to be included

### Action Items

- [x] Ask vipul about teambuilding activity
- [x] Ask Dorka what panel discussion topic she prefers
- [ ] Ask Dorka how many people she has

## Oct 4th Updates
- Teambuilding quote for 15 people: https://clients.teambuilding.com/drafts/6ab42496611ca7771d797
- Kahoot might be better because more people will be involved

## Oct 6th Updates:
- Group social Kahoot- Using Aoefie's login info:
- Username: [e-mail]
- Password: CPEisthebest
- https://create.kahoot.it/creator

- Keynote Speaker: Still finalizing
- Discussion post to promote Registrations: https://discussion.fedoraproject.org/tag/dei

### Oct 10th Notes:
- Ask Marie if Fedora can sponsor a course about diversity
- Set up call for after FWD to prepare for Fedora Release Party

### Oct 21 notes:

- thank you email for speakers (address for the swag) + participants (and survey)
- swag for everyone (participants that attended at least one session)
- F37 RP presentation
- Courses for the participants: https://www.coursera.org/learn/diversity-inclusion-workplace and https://www.edx.org/course/leading-with-effective-communication-inclusive-lea
- Books for the speaker: https://www.goodreads.com/book/show/45358681-hacking-diversity

AI: Isa will send the speakers email (thank you + survey + address for the swag and book)
AI: Vipul to create limesurvey for the participants address
AI: Isa will send the email to the participants from Hopin (thank you + survey + address for the swag + course)