Protocol: Recording external meetings

Toronto Tech Workers Co-op

The philosophy is to help call participants walk down a clear path toward releasing a transparent output (eg. video) at some point after the call. They should feel comfortable and welcome to opt-out at any point. They should feel completely in control of content and consent.

Process

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Brainstorm

Not every aspect here necessarily needs to be communicated so fully.

• Lock in meeting details first, and then suggest after that.
  • This should help ensure that the prospect of recording will minimally affect who attends.
  • The conversation is always more important than the output.
• Ask well in advance, to ensure they have ample time to have any necessary discussions on their end.
• With consent, call will be recorded privately. Unlisted YouTube video? Local recording?
• "The most important thing to us is a good conversation. At any point on the call, you can choose to note any portion for cutting (we'll get it in our notes), or even to totally opt-out of a recording completely. You'll never get any pushback on that – this recording is ideally intended to be a gift to the commons, and it's totally a-ok to choose not to offer that."
• No obligation to open afterwards.
• During call, you can express desire to cut any portion of what you say. We'll make note of time to easily crop later.
• After call, we'll ask if it's alright to upload video to YouTube as unlisted (won't show up in search results)
• We'll send you a link to the video and our notes. You can share this with anyone you please.
  • the video will have a comment indicating any timestamps for portions we've previously discussed cutting
  • You can double-check this, and add any other bits you want cut. (Cropping can be done directly on YouTube with their editor)
• After 7 days, we'll do any further cropping, then send the video to you for final OK.
• If we get an ok, we'll set the video to public on our YouTube account.