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Packaging Con

Agenda:

Link to the previous brainstorming notes:
https://docs.google.com/document/d/1t5KA93w33-ic_gOaGsrDhvm1sPwOjQgeqlEP2CUkg70/edit?usp=sharing

  • Name?! Emoji-domains open

  • Format of the conference

    • Virtual or in-person?
      • GatherTown / social.chat / spatial chat
    • Talks or Papers?

    • Sponsors?

  • Mission statement proposals

    • "Bring together different packaging communities to foster exchange"
    • Encourage collabortation between package management communities

  • Proposal call criteria?

    • best in class (and how)
    • theoretical foundations
    • major gaps in the community
    • stakeholder complaints (UI/UX)
    • collaboration opportunities/commonalities

  • Should we have a … Slack/Discord/…?

    • Slack!

  • Placeholder website?

    • Good idea

  • Draft of an "invite" or announcement text that we can send out?

    • Voted in

  • Who to "invite"?

    • Spack [handled]
      • Todd
    • Conda / Mamba [handled]
      • Cheng, CJ, Wolf
    • Nix [handled]
      • Rok, Matthias
    • Guix
    • Vcpkg
    • Conan
    • Homebrew
    • Chocolatey
    • Nodejs / npm
    • Fortran / fpm [handled]
    • Rust / cargo
    • Python / pip / PyPA
    • Arch / Fedora / Debian / Ubuntu / Gentoo
      These are all different philosophies despite being on the same line :)
    • CentOS
    • Easybuild
    • Haskell / hackage / Stackage / Purescript (Spago) / Elm
    • Go? Would be interesting to invite Russ Cox or somebody
    • R/CRAN (?)
    • Perl/CPAN (?)
    • MSYS2 (?)
    • Julia
    • repology.org
    • abi-laboratory
    • software heritage (https://www.softwareheritage.org/)
    • https://manifest.fm/ (podcast)

    Discussion points (how far should we go):
    - build tools? Bazel / CMake ..?
    - configuration "after package installation"?
    - Invite OS vendors (Apple, Microsoft)?
    - OS could learn package concepts?

Who else to invite for org commitee?

  • pip / cargo / pubgrub author

ToDo

  • Make a list of (virtual) conferences we liked in the past?
  • Deadline for response from various communities
  • Draft CFP
  • Find other conference dates and check for suitable day in fall

Meeting 15 June 2021

  • Website domain bought, small website set up (github pages) –> packaging-con.org

  • Roles for commitee members?

  • CFS: Call for Submissions?

    • Should we have a keynote? Who?
    • package management vs dependency management
      • distros vs developer/language-specific package managers
    • NPM vs the distro's
    • package manager vulnerabilities
    • Vendoring / security
    • Supply chain issues
    • solving complexity
    • scalable metadata management
    • binary compatibility
    • Security of package management – how do we ship packages that have full integrity?
    • Packaging – advances in the world of packaging: better compression, faster builds,
    • Automation & scaling: how to keep up with the latest releases and how do we scale package servers for millions of users?
    • Solving & Versioning: how do package managers approach “solving” environments, and how do we version packages correctly?

  • Sponsoring: Citadel is interested in sponsoring!

  • Organizational aspect: asked NumFOCUS:

    Wolf Vollprecht 8:48 AM
    Hi all, I am currently planning to set up a new “conference” and was wondering if we could get NumFOCUS’ help? We’ve got a barebones website at packaging-con.org
    conda, mamba and conda-forge people are involved there, and hopefully we also get some Python + pip / Julia + Pkg.jl people on board, so I think it fits quite well with NumFOCUS

    • No response up to now, CJ is going to talk to NumFOCUS

  • Sprints: not this time

  • Birds of a feather / panels: would be great?

  • Figuring out a date?

    • November: first two weeks are OK

    • December: first one or two weeks are OK

    • Wednesday / Thursday at beginning of November

Fixing up the packaging-con page

TODO:

  • add to CFS list above
  • poll on date of conference
  • schedule next meeting
  • decide on submission deadlines after conference date
  • set up submission system

Agenda 6th July 2021

  • Website has https :heavy_check_mark:

  • New website + logo design: https://www.figma.com/proto/MCVXsVsLKu1Ed9k0TvNGUt/packagingCon?node-id=1%3A2&scaling=min-zoom&page-id=0%3A1

  • NumFOCUS meeting right after

    • 30% of proceeds go to NumFOCUS
    • They have a conference system for submissions / reviews etc.
    • Alternatives:
      • pretalx (JuliaCon uses it)
      • easychair
      • full conf organization teams (e.g. LOVE conference) by a russian org team
      • open source alternatives
    • Address concerns over being focused on "NumFOCUS"-package managers
    • Tie money to the mission statement

  • What should we charge?

    • Ticket prices?
      • Pay what you want + suggested prices :heavy_check_mark:
      • Tell people what we do with the money – hold over funds for the next event

  • Twitter handle reserved: https://twitter.com/packagingcon

  • First draft of call for presentations is done: https://github.com/packaging-con/packaging-con.github.io/pull/1

  • What will submissions look like

    • presentations
    • 20 min presentation + time to discuss right after
    • Lightning talks
    • Experience tracks (2-3 minute videos)

  • When will submissions open / close / review

    • time frames?
    • 1 month submission window
    • time for reviews
    • live talks vs. pre-recorded (more time to prepare pre-recorded talks)

  • Deadline for submissions: early of september

  • mid september notification

  • Mid of october for video upload

  • ticket sales up to the conference itself

  • Submission format: Title + Abstract

  • Setup a discourse?

  • Marketing

    • make a list where we add to where we posted the website

  • Define what success looks like

    • get people to talk!

  • Experinces Track

    • Add to CFP and define what it means

Agenda 20 July 2021

3 August meeting

Agenda:

  • 73 registrations so far
    https://docs.google.com/forms/d/1k2N1Vc12ZCMKx0iC5Q0NOxF0ox7nisbkqAvtuxb4pcw/edit#responses

    • Canonical / apt-get
    • rpm mailing list -> Wolf will take care of that
    • Matthias is going to reach out more publicly to Nix / Haskell / PureScript / Elm community (stackage/hackage…)
    • R / RStudio? Is there a mailing list? R-OpenScience? Stefanie Butand? https://twitter.com/StefanieButland
    • NumFocus newsletter
    • JFrog? Sponsorship / Talk?
    • Jetbrains dev advocates? https://twitter.com/paulweveritt
    • Bazel community? -> Matthias taking care of
    • Todd: academic community? FASTIN.eu
    • Microsoft / vcpkg -> Wolf reaches out (Robert Schumacher, Nicole M)
    • Software Heritage: Matthias knows Roberto, he can reach out to him
    • New linkedin page for packaging-con: https://www.linkedin.com/company/packaging-con

  • sponsorship levels updates?

  • First talk proposal submitted

    • Not too academic reviews
    • broad net to get all talks possible, then sort out based on quality

  • Meet the package managers

    • Panels for different package managers
    • Dense day with all different package managers and approaches
    • Overview session?
    • Find axes of comparisons - source / binary, abis, functional, …
    • Todd + Matthias making a presentation?!
    • Interactive discussions?

  • DEI?

    • Reach out to women in packaging?
    • Manifest.fm podcast
    • Tweet more, also to
    • Natalie Weizenbaum
    • Nicole Mizuka

  • Podcasts from the conference?

    • Pick out a couple people from the conference and make a podcast
    • Todd is going to contact manifest.fm person

17 August

  • Sponsorship prospectus getting ready, let's get some feedback from NumFOCUS: Link

  • Really good numbers for registrations

    • ~350 people registered, some known names
    • ~20 talk proposals registered, mostly looking good!

  • One person (from VMWare) has signed up as a reviewer

    • I started a spreadsheet please add others that might be interested
    • Make a google form for reviewers

  • Need to set up Eventbrite to collect donations and create "final" tickets

    • Can someone pre-write an email?
    • Need to figure out opt-in for job board
      • LinkedIn link (opt-in for job opps)

  • Suggested prices:

    • $20 for students
    • $50 for employed
    • $100 for company paying for employee

  • Recording zoom

    • Check out streamyard
    • Streamyard can do overlays of logos
    • Multiplex? to different streaming services (e.g. youtube / linkedin / facebook etc)
    • PigeonHole was used by Julia for Questions

questions list for attendees

https://docs.google.com/document/d/1zESrAdIGy_5GxZ26A6n2bQ9VV987rmsB1DqqPVy3U2k/edit?usp=drive_web&ouid=105995116946279388872

31 August Meeting

  • 68 talks submitted
  • 6 reviewers signed up
  • Ticket sales: 11 tickets for $850
  • Text for email to all pre-registrants: need to add the link to the reviewer signup then send it out
    • Should we send it from info@packaging-con.org? Or will that go to the spam folder?
    • Anybody know how to do that for 350 people?
  • Any updates on sponsors?
    • Citadel seems to be in the pipeline
    • Wolf: going to reach out to Bloomberg
    • Already reached out to chocolatey and Canonical, no response yet
    • QuanSight was also interested in sponsoring
    • Anaconda?
    • …?
  • Web platform for the conference?

Next steps:

  • Need to figure out the review tool
  • Review talks (do we need to write up criteria?)
    • CFP as guideline?
    • How many slots? -> 30?
    • Pre- or post track with pre-recorded videos
      • JuliaCon had a prime time track
      • and some pre-recorded videos on off-hours
    • Cheng volunteered for splitting talks
  • Create a schedule
  • Figure out the web broadcasting tool
  • Figure out what tools for mingling of participants (hallway track)

14 September meeting

  • 50 Tickets sold, $3000 in the pocket
  • Sponsors update? Tweag signed up, Bloomberg somewhat interested (need to follow up)
    • Anaconda interested, deciding on level
  • Reviews: ongoing
    • actually we're delayed wrt to dates on the website
      • Send out an email to the speakers
    • will have to communicate about that
  • Meet next week with subgroup for schedule & sending out acceptance emails
    • Cheng,
  • Keynote? Tweag is offering a keynote.
    • Better to have a kickoff talk
    • Taxonomy talk?!
  • Still have to decide on tools. Does someone want to take the lead?

Agenda 28 September

  • What to do with OPAM?!

    • Next year: ask for standing of people when submitting
    • try to resolve by email and connect the two persons

  • Post talks to LinkedIn?!

  • What to do with pre-registrees?

    • pycon global usually 80% is sold in last 48 hours

  • Sponsors update?

    • Citadel signed!!!
    • Anaconda Silver – in process
    • Tweag – in process
    • Put CFP on a different page to make logos of sponsors more prominent

  • Time zones:

  • We need to find some session chairs

    • Can probably fill the spots ourselves

  • 58 confirmed talks / 11 waiting

    • per talk 20 minutes
    • 3 tracks * 2 days => ?

  • Tracks from the reviews:

    • Solvers
    • Supply Chain Security
    • Deep Dive on Package Manager
    • Metadata & Building Things
    • ABI & Static Analysis
    • Registries
      Comments
    • Keep talks in a block (not interleave) so that people stay together

  • Figure out the schedule:

    • Pick a date?

  • Daily Schedule:

    • Greetings, mention all sponsors
    • First day: talk about stuff we could / should do together
    • Second day: Taxonomy talk
    • Then off to tracks
    • Tracks: 2 or 3?

12th October

Getting close!

  • New sponsors: tweag and collabora!
  • Schedule somewhat done – talks grouped, but needs finishing touches
    • When breaks/ how long?
  • (Wolf) tried out Airmeet and Streamyard: streamyard simpler, less features and more intuitive IMHO
    • Also tried out gather.town and quite like it
  • What should we do for "side"-programme?

26th October

  • Status: sold 103 + 26 free tickets ($5700)
  • Welcome presentation started https://docs.google.com/presentation/d/1xHLhHRBDB-PbDGrBOI9xXNl4WJ7veFLY6Cr2LV106XM/edit?usp=sharing
    • Should we get snippets from each sponsor?!
  • Panel for 2nd welcoming session
  • Sent reminder email with schedule to all pre-registrees
  • Session chairs: https://docs.google.com/spreadsheets/d/19cHjwZ1YFvnlmaU4MmxcfekuNKqmhkVKcTOL_v_BAfw/edit?usp=sharing
    • Please select one or two sessions you'd like to chair!
    • If we can't fill all sessions, we should ask friends & community
      • If we don't make it we can ask speakers to chair on a day that they are not speaking themselves
  • Streamyard works really well, going to add some PackagingCon customizations to the stream
    • Need to make sure to stream in 1080p
    • Should we organize a tech check session?
      • Let's make one or two 1 hour events where people can try streamyard
      • Be there 15 minutes early to solve tech problems
      • Should we have speakers come in at the beginning of the block? –> ask speakers to come to sessions, we grouped them to encourage discussion
  • Chat platform
    • Slack? Probably doesn't go well with the GUIX crowd
    • Pigeonhole? embeds youtube stream, pretty polished & complex
    • …?
    • I think having a channel per session would be nice, and maybe threaded discussions (ala Slack)
    • Also the discussions shouldn't vanish when the session/talk finishes
    • Discord could also be nice
    • Check matrix / element.io once more
  • Avatar platform
    • gather.town is nice, we should figure out integration with the other tools
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