Meeting Minute
===

###### tags: `Templates` `Meeting` `Rules`

**Meetings to loosley adhere to Robert's Rules of Order**
More info at the bottom of the document

---

Chair:
Secretary:

___

### Chair: Call Meeting to Order (5 - 10 minutes)

### Chair: Are all present members of the DAO?
- If No, introduce guest, state business. - finish, gavel and move on
- Yes, gavel move on

### Q: Are enough members present for quorum?
- If No, motion to end meeting or..
- Motion to suspend meeting and move to an executive meeting. Decisions or proposals made during this time must still be forwarded during a regular meeting.
- Meeting may return to "Regular" if quorum is attained, at discretion of chair and via motion, seconder and vote.
- Yes gavel move on
### Chair to Secretary: Read Minutes to last meeting.

### Chair: Asks attendees if there are any errors or ommisions.

- errors or ommisions can be added from members. quickly, not a lot of time should be used for this.
- If none/after fixes a member moves to accept minutes as read.
- seconded by:
- all in favour vote: yay or nay.
- Minutes are accepted and signed by chair.

### Q: Are there any new applicants?
- If yes present application and deal with this issue.
- if No move on
- declared closed, gavel and move on

### Q: Are there any members under duress or requiring assistance? (not project related, in general)

- complete, declare closed, gavel move on.

### Q: Is there been any emergent business to discuss arrising from executive meetings or personal inititives?

- attendees will state business. This is the time to add anything from executive sessions to the agenda.
- If chair grants request, ask secretary to add it to the agenda at the discretion of chair for time slot. Most likely after checkins, before deep dive.
- Chair may request a motion to table if there is not enough time during current meeting. Time should be scheduled at next meeting or as soon as convienient, but not too long as to dissuade members from bringing new issues and ideas.

## Old Business

- Is there any old business that needs to be dealt with now that is not a part of anyones check in?
- Can it be dealt with quickly?
- Yes
- Deal With it
- No
- Is it high importance?
- Yes - Deal with it
- No - Table it

gavel move on

## New Business

### Checkin/Share Disbursal

3-5 Minutes per person

- Member Says What they did
- declares share request
- discussion
- constructive critism
- clearing any blockers as a group
- fine tune request if required
- discuss next steps
- Move to accept shares - second - vote
- passed, shares minted
- failed, prop to dispute resolution process as outlined

### Deep Dive
5-10 minutes

DAO to decide which of the check ins requires the most attention as a group, can be more than one, time permitting. This may also include Old Buisiness that was too big to solve during "Old Buisness" Time, thereby making old business "new" again.

- Chair to cut convo off after max time allotted, can announce time allotment before discussion begins

### Dispute Resolution

- Circle back to any disputes that arose that can be settled during this time, in an amicle way. This includes share requests that were voted down.
- Unfriendly behaviour or heated disputes to be moved to another format as per dispute resolution guidelines.

### Small open floor to say a quick few words (ie thanking guest, arrange offline meeting etc, nothing hard)

### Close meeting
- someone moves to close meeting - second -vote
- Announce time and place of next meeting
- gavel meeting closed

### Continue Deep dive offline
- If there is still official business to discuss or the wish is to maintain a formal structure, instead of a normal meeting closure a motion can be made to close the regular meeting and move to an "executive session." People will be allowed to leave meeting as quorum will not be required.
- report any new findings or proposals during next meeting at appropriate time.
- any decisions/proposals must be forwarded during regular meetings. Time can be alloted for dicussion and voting, during New Business by requesting time from the chair during meeting opening or before the meeting.

##### Index
##### Robert's Rules