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Council of Paris meeting notes

10th call 27/2/2019

Dinner at 20h, 3/3/2019

Get to the venue at 8h, 4/3/2019

  • Sponsors:

    • payments ready,
    • logos added to the website
    • text for tweets ready
    • logos for stream: @tomo will provide size for each logo
    • @boris has content for sponsor descriptions / tweets – will also do thank you on FEM

  • Attendees:

    • 72 tickets issued
    • email announcement of agenda, mention sponsors and invite students by friday @mariapaula
    • @tegan share copy in her network to increase the ticket sale
      • link for ticket purchase
      • link to agenda
      • link to rings
    • @boris will export attendee comments / ring interest –> see https://docs.google.com/spreadsheets/d/1rmhleUvIKIaoUWkx8OR40X20aKQqclT1Nrd7Xe981F8/edit
    • student tickets -> post a separate message on twitter, make it more clear @tomo

  • Ask for Asseth

    • microphones @ethernian
    • maximum capacity of the rooms
    • @tomo ask @bettina to decrease the catering size

  • Agenda

    • Sesions: Not sure about ETH2.0 session - @mariapaula looking for speakers
    • Rings: probably narrow down to 12,
    • Open assembly: you can go outside and form your own assembly

  • Materials

    • markers, post-its, whiteboards

9th call 13/2/2019

  • Rights and obligations
    • Volunteers
    • All Magicians
  • How are we doing?

    • Budget:

      • Sponsors: Asseth (5k), Fluence (2k), Santiment (2k), ECF (2k), Orchid (2k)
      • Tickets: ???
      • 100% covered
        • actual cost of the space ??? - @bettina
      • proposals:
        • 2000€ of additional funds would go to Asseth to decrease their cost (5000€)
        • any additional funds saved for future

    • Participants:

      • attendees: ??? out of 200 goal @marko
        • can we email EthCC confirmed attendees about the Council @bettina
      • ring leaders: @mariapaula
      • speakers: @mariapaula
      • volunteers:

    • Agenda: @mariapaula

      • Submissions:
      • No of people submitting/editing:
      • Confirmed topics:
      • Confirmed rings:

    • Accounting and payments: @boris

      • When do we need to make the payment for catering and Asseth?
        • It's okay to make payment to Asseth after or when we get all the payments
      • How long is it okay to wait for Santiment and Orchid payment?

    • Sponsors account management @eternian

      • making sure we provide all the perks in the right way
        • website logos
          • Asseth
          • ECF
          • Fluence
          • Santiment
          • Orchid
        • public announcements
        • twitter texts: one tweet per sponsor. Ask sponsors for text proposals.
        • other perks?

    • Venue

      • we only get "lunch room" and three amphitheaters, no classrooms

    • Resources: materials and equipment @eternian

      • paper sheets, markers…

8th call 6/2/2019

  • sponsors
    • Santiment 2000€
    • Infura -> Anna can contact them
    • Polymath -> Charles
    • Streamr -> will speak at EthCC and were on last Council
  • budget
    • At least 2000€ more
  • agenda
    • MP just started
    • first emails are sent to participants
  • tickets
    • 25 orders, 20 paid
  • website
    • updated last week

7th call 23/1/2019

  • agenda proposals call active
  • sending proposals to sponsors

6th call 15/1/2019

  1. Official announcement: draft
  2. Agenda proposal:
    • AMA session with Core Devs as proposed by Boris
    • Simona Pop reached out to help making progress with session outcomes
    • Dmitry will make a proposal in the forum for proposing the topics
  3. Website
    • Tomo and Marko will edit it
  4. Sponsors - dmitry
    • check and update the budget/sponsors spreadsheets and opencollective page
    • start reachout to sponsors

Communication with Asseth: bettina.boonfalleur@gmail.com

5th call 9/1/2019

Update:

Suggestions:

  • increase landing page traffic
    • purpose:
      • more value for sponsors,
      • easier access to content for magicians
    • means:
      • shorter domain
      • curated content from previous (videos, images, notes)
      • links to forum, github, chat
    • draft content: https://hackmd.io/wV2-_mxUR52KnHUbhnjixw

Venue:
- getting classrooms is a struggle,

Couchsurfing options:
- create a spreadsheet for offers and asks
- Jerome will ask Asseth members about it

Boris Report

Note: I can't make it on the call but have gotten a number of things done, with notes etc. in the issue queue

Ticketing

After back and forth on this and no one screaming about charging 30EU, I setup pretix – where we CAN collect ETH with a "manual" payment plugin.

See thread https://ethereum-magicians.org/t/charging-for-tickets-participant-numbers-event-ticketing-for-council-of-paris-2019/2321 – especially the screenshot there (which isn't very exciting, I know)

Issue comments here please: https://github.com/ethereum-magicians/scrolls/issues/53

Landing page

I have created a basic landing page here https://ethereumevents.global/events/2019-council-of-paris/ – don't feel the need to use it, but I am happy to host it there if that's what people want to use. Tomo, issue is assigned to you – let me know what you need https://github.com/ethereum-magicians/scrolls/issues/46

Open Collective for Collecting Sponsor Fiat and Expenses

We can use Open Collective to accept fiat sponsorship funds – I have setup a sample here: https://opencollective.com/ethmagicians-eu/events/council-of-paris-2019-27245ev

Otherwise, I know that Tomo said that he has an NGO in Europe already that could be used. I am volunteering to help with accounting and invoicing as I mentioned.

NOTE: this is only for collecting sponsorship money (and paying back expenses), not for promoting the event

Questions

  • who is going to manage Pretix with me?

4th call 2/1/2018

Participants:

  • Tomo
  • Anna
  • Boris
  • Dmitry

To do:

  • Decide on the number of participants
  • Create a website
    • Call for participants
    • Call for rings
    • Call for speakers
    • Call for sponsors

Done:

  • Livestream of the talks (Fluence team will record)
  • Venue (Conservatoire National des Arts et Métiers)
  • Budget
  • Food

Participants – aim for 200?

Jerome – talk about venue capacity / cost
– Can we have lunch room + 3 classrooms
– big lunch room is perfect
– could re-arrange in 5 circles?
– Asseth is covering this cost

Charge participants?

  • ticketing?
  • use Kickback? Talk to them about payment via ETH – BORIS TO DO

Reasons for charging

  • cover costs (food!)
  • make sure that people attend

Mailchimp account

  • Boris setup – can share access

Accounting

  • ask Asseth – be host organization?
  • BORIS TO DO – OpenCollective for EU
  • BORIS TO DO – "accounting" year end for EthMagicians
  • Blockada – can also be Host Organization

Agenda?

  • adhoc conversations
  • use software for agenda
  • what about devcon4 software? find conversations of interest
  • MP is in charge of agenda wrangling (details on who is doing what is below)

Publish call for participants?

  • website before?
  • template http://ethevents.global
  • suggestion: pick a ticketing platform?
  • BORIS TO RESEARCH –> Tito, Kickback, Open Collective
  • next Friday or Monday after that
    • registration
    • venue, date is done
    • price?
    • sponsors – Asseth and Fluence and ECF
    • contact us – sponsorship call (email)
    • link for proposed talk TO DO – Tomo will make Google Form

ETHCC pricing?

  • 240EU https://www.weezevent.com/ethereum-community-conference-2019
  • batches of tickets?
  • call for sponsors ahead of registration?
  • concerned about price – 10EU - 20EU
  • about commitment
  • ticket to ETHCC – free entrance to ETHCC ticket holders? – will be same as not having tickets
  • talk to Jerome about this too

Logos on Livestream

  • yes, will be provoded

3rd call 26/12/2018

Participants:

  • Tomo
  • Anna
  • Jerome

Things done:

List of questions/points:

  1. How many of rearrangeable rooms there are and how big there are? - 1 big one
  2. How many cameras/events simultaneously? - Only amphiteather
  3. Navigation in the venue - we need better one, especially for circles
  4. volunteers get a free ethcc ticket
  5. who will own making the website and putting logos there
  6. Have more volunteers on registration so that the core team doesn't have be there

Tomo will make an update post on forum about what has been done and what needs to be done.

2nd call 19/12/2018

Participants:

  • Tomislav
  • Dimitry

Topics:

Notes:

  1. Sponsors

    • asked only Sentiment
    • create sponsorship packages document - a call on Friday
    • create sponsors call
    • fill the sponsorship spreadsheet with info about ongoing grants and sponsorships

  2. Venue (q for Jerome)

    • How many of rearrangeable rooms there are and how big there are?
    • Does the venue have small rooms that we can use? It might be too noisy to use big room for many simultaneous group conversations.
    • Recording might be disturbed by the background noise.

  3. Recording

    • How many cameras/events simultaneously?

  4. Other

    • can volunteers get a free ticket for EthCC?
    • can we arrange free accommodation/couchsurfing for volunteers?
    • implement uninterupting q&a system during the talks
    • screen which shows the timeline/arrangement, is there anything we can use?

Kanban task backlog: https://github.com/ethereum-magicians/scrolls/projects/4

Initial call 12/12/2018

Call details

Date: 12/12/2018 Wednesday
Time: 17:00 CET
Zoom call: https://zoom.us/j/476734093
Goodle calendar event: https://calendar.google.com/event?action=TEMPLATE&tmeid=YzgxbnNyN2xidWQ4dmllajFoYXVzN3JlM2cgdG9taXNsYXYubWFtaWMuc3RAbQ&tmsrc=tomislav.mamic.st%40gmail.com

Agenda

  • form organising team
  • write down a list of expectations
  • see what is done so far
  • schedule next call
  • …

Participants:

(add your name, FEM handle below)

  1. Tomislav Mamić, @tomislavmamic
  2. Marko Prljic
  3. MP
  4. Dimitry
  5. Jerome de Tychey

Notes:

  1. Motivation and background
    Marko:
    • designer
    • here on personal motivation to help the community
    • can help with team management and organization
      Dimitry:
    • developer, project manager
    • wants to do anything that could be useful for community
    • ring of Ethereum architects leader
    • any task where help is needed
      Maria Paula:
    • Golem
    • here since Berlin gathering
    • help with whatever I can
      Jerome:
    • organizer of EthCC and Paris Blockchain Week and ETHParis hackathon
    • president of Asseth
    • taking care of catering and venue
    • able to cover the costs of organization in case there are not enough sponsors

Things to do:

  1. Venue - Jerome
    • Whole venue of EthCC is available for us
    • We need ability to form small groups (circles)
    • Best would be to have one big room which can be easily arranged and rearranged
    • Not every discussion or circle is suitable for open space so we need a space for private discussions
  2. Sponsors - Tomo & Dimitry
    • Find host organization (Asseth if we don't find other one, maybe Status again)
    • Sponsors to cover: lunch, livestreaming
    • There are couple of ongoing sponsorships (check with Boris) like ECF
    • spreadsheet with potential sponsors:
      • see previous sponsors (ask Boris and check on forum),
      • brainstorm potential sponsors with the rest of the team on the next call
  3. Recording - ???
    Livestreaming
    • was always a priority
    • can be done even for more groups in same space
    • Jerome can get the quote from the people who make the livestream for EthCC, Livepeer are potential solution (they are attenting EthCC), Santiment
      Photographers
      Note taking
  4. Food and breaks - Jerome
  5. Agenda
    Talks - MP
    • define what talks and open discussions will happen (for amphitheater setting)
    • we are looking for topics and people who will facilitate these discussions
      Circles - Marko
    • define what circles are going to happen (large open space for groups), when and where
    • we are looking for ring leaders and circle
  6. Volunteers - too early
    • help from Asseth members
  7. Communications - MP
    • Internal:
    • External communications:
      *
  8. Budget - Tomislav
    12. Venue €8-€10k
    13. Food €8-€10k
    14.
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