# Intl RSE Leaders Workshop (UN-RSE)- Group 2

*Working title: The United Nations Council of RSE Asossocations*

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Hello!

This is your group's very own collaborative document, which you can use for taking notes, drafting a blog post about the work of your group, etc.

**Please complete the fields in the red box.**

You can also use another medium, such as a document in OnlyOffice of a Google Doc. In this case, please **copy the link to your group/pitch section** in the main collaborative document, and **copy the fields from this one** to make sure everything is there. Thanks!
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### Blog post

We ask every group to write a short blog post about the group's idea, or the issue they are working on, and what the outcome of their work is.
The final draft of this blog post should be ready by **Day 3 (30 Sep)**.
The organizers will prepare it for publication in the blog on https://researchsoftware.org. This may involve some light editing (fixing typos, formatting, etc.), but they'll get back to the group before making changes beyond that.

You can find the **template at the bottom of this document**.
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- **Group name:** (2) Regular Meeting of International RSE Leaders - (1) Annual International RSE Conference
- **Participants:**
- Ian Cosden (US RSE)
- Paul Richmond (SOC RSE)
- Mateusz Kuzak, this sounds like *the RSE leaders community of practice*
- David Yuan: Perhaps, one of the regular meeting can be at the same time and place as (1) Annual International RSE Conference?
- Alejandra Gonzalez- (I'd like to help with this, but initially will work on international survey and playbook)
- Anne Fouilloux (Nordic RSE)
- Stephan Druskat (de-RSE) (*will try to share between this and (3), and elicit requirements from this group for (3)*)
- Jeremy Cohen (keen to be part of this group but will be in group 5 - will join later if possible)
- Florencia D'Andrea (I am chair of a conference in LatAm, I will be working in group 12)
- Stephan Janosch (de-RSE)
- **Outcome(s):** Not to solve all international problems but to provide a committee to discuss issues and propose solutions. Outcome shoudl be a description of remit and an event in the calendar.
- **Presenter(s) Day 3:**
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# Goals for 15th/16th September 2020 (todo, done)

- Agree on high level idea (done)
- Set goals for working session (i.e. by the meeting on the 30th we’ll have X,Y,Z)
- Decide on succinct purpose of the International RSE Association Leadership group
- Remit/mission statement
- Name for group: United Nations Council of Research Software Engineering (UN-RSE) Associations
- Membership criteria
- Who should be included as of today
- List organizations (contact: todo, approached, agreed)
- Soc RSE
- Contact: Paul Richmond (agreed)
- US-RSE
- Contact: Ian Cosden (agreed)
- DE-RSE
- Contact: Frank Löffler, Stephan Druskat, Stephan Janosch (TODO Stephan D: Get back to board and ask them for informal buy-in)
- NL-RSE
- Contact: Ben van Werkhoven (todo)
- NORDIC-RSE
- Contact: Anne Fouilloux (agreed)
- RSE Association of Autralia and New Zealand
- Contact: Nooriyah Poonawala-Lohani, Manodeep Sinha (todo)
- Be RSE
- Contact: [e-mail] or Johan Philips (todo)
- African RSSE
- Contact: Peter van Heusden (todo),
- persons attending 1st intl RSE Leadership meeting from Africa?
- Make contact with someone from each organization
- Ask for support
- Aim for commitment to send 1-2 people to meeting
- Are there membership tiers? Voting/non-voting etc?
- Future members
- What defines a “national organization”
- Who makes contact, approves new members
- condition list for maturity
- taking part in international survey/run a national survey
- have an open mailing list
- have a website
-
- International Events
- Partial list of what is and isn’t under the purview of this group
- Structure of group
- Governance and roles
- Chair, committee, voting, etc
- Financial considerations
- Immediate next steps
- Initialize a first meeting
- Date, attendees
- IC: Proposal for first agenda - formalize (or continue working) on content we set up here
- Home for documentation of group. E.g. website with details and membership
- Advertising/Announcement?
- Steps for the not immediate future
- Are we taking governance of the GitHub repo for researchsoftware.org?

# Goals for 30th September 2020

- Draft proposal for associations to take back to their commitees
- Document which can be shared
- Identified committee members from each organisation (and the organisations)
- Have a meeting date proposed in the diary
- Informal buy in and feedback from attendess on the 30th
- To send out 2 weeks after
- Ask attendees to provide links to committee members of organisations

# Proposal Document

# Proposal Document
## Background

**Context:** Establish formal meetings and/or communication lines between the leadership of national RSE associations.

### The problem

There are a number of national RSE organizations (societies, associations and informal communities) but no formal mechanism to ensure that we collaborate internationally. There is no clear view on who should be running international branded events such as an "International RSE Conference" and no active planning to ensure that we do not complete for conferecne dates. In addition to organisational aspects, each of the associations are often stuck with the same governance and policy challenges as well as potentially duplicating initiatives which could be run across associations.

### The proposal

We (the founding national associations) would all benefit from a forum to communicate and formally meet to ensure cohesion between associations and to provide a platform for open discussion around international issues and affairs. This would provide a platform for collective decision making, collaboration among national associations as well as peer support. What is specifically proposed is the "United Nations Council of RSE Associations" (or UN-RSE). This document outlines the remit and proposed model for UN-RSE with the expecation that each national association discusses the proposal with their existing committees with the intention of agreeing to participate.

This proposal has been designed as part of the 2nd International RSE Leaders Workshop and has informal support from;

**Associations:**
* The Society of RSE (UK) - Approved by Paul Richmond
* US RSE - Approved by **add name by the 30th**
* Nordic RSE - Approved by **add name by the 30th**
* de RSE - Approved by **add name by the 30th**

The proposal has also recived input from
* David Yuan (European Molecular Biology Laboratory)

## Suggestions for Remit

* Founding members
* future membership is upto the founding members
* suggestion at this point
* International conference E.g.
* Who should run it
* Should there be a float
* “International” branded events
* Financial rules for international events. E.g.
* a policy to prevent profiteering and competition
* Rule on floats to ensure other organisations could run events.
* A general forum to discuss/raise international RSE issues
* Do we think this fits
* Balance between formal group and informal discussion
* E.g. This month "we will discuss how to run elections"
* Clarify the Role of Soc RSE with respect to International things
* Perhaps a placeholder for new international associations
* Expectation of supporting new associations to start
* Sponsorship of events for new associations through the (soon to be published) events sponsorship policy.
* E.g. Formal forum for discussion on this if an issue arises
* Best practice for international members within associations
* Support for latin america?
* We interact with ReSA [how?]
* Formally support SORSE
* Membership
* Start with founding members from established groups
* Extend out established groups once it's reached a community
* E.g. participating in the RSE survey
* Incubator - would be great to help them but would be too much to ask
* Specifically address how to grow
* Need to combine with playbook

## What we want from the Associations (AF/IC)

### How to participate?

Membership in the the UN-RSE is open to any National RSE Association. Each member association is expected to send two (2) representatives to the council. Representatives will be expected to attend the UN-RSE meetings.

There is no membership fee.

Membership will be open to any national or larger (e.g. continental) association of research software engineers/engineering.

Meetings will be held 2-4 times per year.

Roles:
Rotating chair - sets agenda and hosts meeting
Secretary - responsible for taking notes and ensuring publication

Roles will be held for 12 months and voted on in the first meeting of the year.

* identify a commitee member to take forwards
* agreement to discuss within your national committee
* agreement to nominate 2 members
* 2 people nominated from each association?
* Can these change if people are not available
* Community feed in via your own membership association
* Other organisations (SSI etc)
* When do new communities get to join?
* Are there a set of conditions for the community?

* agreement to attend and participate
* 2-4 meetings per year
* slack channel
* agreement to take some ownership of this
* Not just planning an governance, this is place for discussion and to facilitate collaboration.

## Forward look

**Vision, mission and charter, which may eventually lead to the formationation of an international RSE organisation in some shape or form**

# Tasks & assignees prior to 30th

# Notes

How does this group fit with SORSE, ReSA?

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# Blog post draft

- **Title:**
- **Authors:**
- **Image link (400+ px width) + image credits (as needed, CC-BY or your own):**

Text (600-800 words)