# PulpCon 2023 planning

## CfP
* https://discourse.pulpproject.org/t/virtual-pulpcon-2023-call-for-proposals/963/6

* DATES: 6-9(?) NOV

## AIs
- ggainey
- ~~ping Katello Gang about responding to CfP~~
- ~~advertise CfP on Matrix once/week in #pulp/#pulp-dev~~
- talk proposal: "What should Pulp do RE Social Media?"
- talk proposal: recorded demo, "From Nothing to Pulp in 25 minutes or less"
- ttereshc
- ping Galaxy, ImageBuilder Gangs
- get Matrix #pulp $TOPIC updated (who has access?)
- find survey-feedback from last year
- https://docs.google.com/forms/d/1wOGO8nUYfCPVuLQijbozZg_OW6YmscXMp6RZaIp0qLg/viewanalytics
- dalley
- ~~ping Alma Crowd~~
- ipanova talked to them
- "they'll be there, but may not have anything to present"

- tt
- check with Robin on the length of the overview talk
-
- decko
- talk with bmbouter about his intro to pulp talk (different format, maybe?)

## Upcoming

## 18-OCT
* lots of schedule-arranging happened
* ttereshc will post the schedule
* Daniel will think up a title for his presentation :)

## 9-OCT
* How to group talks/day?
* USER trend to first-day, DEV to last?
* 4 3-hr days rather than 3 4-hr days?
* need to confirm avail w/ all speakers
* do we want a 15-min welcome/intro at opening?
* 15m prior, 5 min post
* opening: "here's who we are, here's today's plan, everybody make sure your AV is working"
* closing: "thanks for coming, here's tomorrow's agenda"
* ggainey to be MC
* 2nd day, end w/ open-discussion RE pain points
* lets us continue on next day(s) if/as needed?
* Open Discussion sections
* is 60 min too long?
* do we reserve 60 min (esp towards the end) to be able to fit in emergent requests
* dralley has a talk abstract incoming
* What's missing?
* performance talk
* experience, lessons learned, tips&tricks?
* collab between gerrod, lmjachky, dalley?
* operator is underrepresented
* bring up in deployers-mtg
* ansible?
* not interested in presenting
* CI/release improvements?
* covered in mdellweg's talk?
* CLI status?
* ggainey to ask in CLI mtg this week
* maybe a pulp-glue talk?
* flatpak support?
* lmjachky?
* pulp_container signing?

## 5-OCT

Spreadsheet for helping the planning - https://docs.google.com/spreadsheets/d/12la6Zhy_FLlkUftV7KM0yuZs0_S9Z7wpeSVSUF7jsM4/edit?usp=sharing

Have a session about sharing experiences (upsides and pain points) without being specific to any one user - invite participation from e.g. Alma (so they can participate even if they don't do a talk)

## 6-SEP
- reviewed AIs
- next mtg - move to the 13th
- review CfP proposals and determine status

## 24-AUG
- need to get list of folk to "reach out to" (ie nag) for proposals
- [ggainey] katello: add to next katello-integration-mtg agenda
- also ping iballou/sjha/paji directly
- [dalley] AlmaLinux - ask ipanova maybe to contact?
- ATIX - maybe "How Things Have Gone The Last Year"?
- [ttereshc] Galaxy - reach out and see if they have interest/ideas
- signing use case maybe?
- [ttereshc] ImageBuilder submitted a PR
- maybe they can expand on their use?
- need to promote this into Matrix regularly
- once/week call-for-papers reminder
- [ggainey] #pulp/#pulp-dev, once/week promotion
- let's get the CfP link into $TOPIC in matrix as well
- #pulp-dev done
- #pulp needs an admin
- other social media?
- we need to talk about Pulp's social media presence in general
- [ggainey] submit talk-proposal
- what's a good list of Topics Of Interest that we could do?
- metrics-support (otel state-of-the-union, roadmap)
- could be dev and user
- experience from the performance working group
- what kinds of changes
- impact
- experience of release-working-group
- We can release Pulp in 8 minutes now!
- maybe this is what Matthias is talking about w/ his proposal? Or is this a followon/prequel?
- Deployers Gang talk about oci-images/operator/golang etc
- in Year-in-Review - make sure to mention various container/operator installation options, and what's deprecated
- "what you should be using in Production"
- "how to get from spinning up a multi-process image to a production environment"
- [ggainey] "From Nothing to Syncing - Pulp in 25 minutes or less"
- maybe just a recorded demo
- pulp_gem? pulp_maven?
- maybe as part of year-in-review?
- maybe a talk "new plugins since last PulpCon"

## 9-AUG (async)
- who to invite/encourage to give a talk
- AlmaLinux
- Katello?
- Galaxy?
- ATIX?
- Microsoft (covered)

## 2-AUG
- solidify dates
- week of Nov 13 is not-good due to CZ holiday 17-NOV
- looks like week-of-6-Nov is The Winner!
- list of things we might want to hear from users/stakeholders?
- CfP prepared for Discourse?
- text from last year is generally great
- needs updating (e.g. dates)
- CfP closes 13-SEP
- remind/bump end-of-Aug
- proposals can be added directly to the CfP post
- mark proposals as USER or DEV for expected audience
- add a topic-of-interest on Operations

## 26-JUL

- Dates?
Poll for a meetup which did not happen: https://strawpoll.com/eJnvvxNp4nv
Should we use those dates (mid-October) or have a new poll?
- take current outcome?
- ask ppl to refresh answers?
- 12 weeks to 23-OCT
- propose 23-OCT, adjust if/when/as needed
- CfP ends 18-SEP(?)
- schedule released 25-SEP(?)

- CfP from last year:
https://discourse.pulpproject.org/t/pulpcon-2022-call-for-proposals/590

- Previous years documents:
- All PulpCon related hackmds can be found by the pulpcon tag
https://hackmd.io/team/pulp?nav=search&q=pulpcon
- PulpCon 2022 planning
https://hackmd.io/qG-MGfnwRbahgZ9CtGv5OA
- PulpCon 2022 schedule
https://hackmd.io/SRZmd5L3SMWWyvvjHNE3rQ
- PulpCon 2021 planning https://hackmd.io/Sjbdkf4yQN6Yfxd4_vVriQ
- PulpCon 2021 schedule https://hackmd.io/FayFstxzTtybtPAOtfRS2w

[FROM LAST YEAR, NEEDS ADJUSTMENT/REVIEW]
Goals:
- expand user base
- discuss hard problems (focus on the what, not the how)
- have multiple external users in one room
- ask stakeholders to share their use cases and needs
- engagement from pulp users, integration topics
- feedback

Format:
- discussions and presentations, speaker's choice
- unclear on the number of days
- in any case do 1/2 days at US/EU overlap
- just gmeet and post recordings on youtube after + announce on discourse

Process:
- Proposals with a deadline
- then voting with a deadline
- scheduling - group user and dev oriented talks?

Discussion:
- 4 or 5 days?
- let's decide based on how much content is proposed
- user vs dev days?
- seemed to work well last year
- seemed to let attendees choose which days they wanted to attend
- feedback survey - don't forget to offer this again!
- AI: [ttereshc] find survey-feedback from last year
- last year was great - can we do it again? [ggainey, dalley]
- review goals/format/process sections
- ideas
- invite (for example) rep from Alma Linux to talk about their Pulp use
- ddavis/sherr from Microsoft
- can we come up w/ questions to ask our stakeholders?
- what about COPR?
- prob not far enough along yet?
- biggest ques is "where are we on performance"
- pulp-on-k8s / openshift
- Pulp4?
- prob want some specific "things that can't happen in Pulp3" first
- what kind(s) of specific feedback would we like to get from our users?
- how about streaming? (ie OBS)
- stream to youtube?
- is there enough benefit to make it worth the work?
- "prob not" remains the answer
- for next week:
- better list of stakeholders
- solidify dates
- AI: [ggainey] send reminder to rchan-all RE proposed 23-OCT

AI: write a post with a CfP (2021 template: https://hackmd.io/ud7GXckSR_yguAk1wD7m1w)
CfP needs to be inviting, but be clear that topics wihtout speaker might not be covered + have an open floor for discussions with users.

### Must Talks:
-

### Maybe talks:
-

## CFP Draft

# PulpCon 2023 Proposals

**PulpCon Dates**: November 6-10, 2023
**CFP ends**: Sept 13, 2023
**CFP interest voting (if needed)**: Sept 18 - Sept 27, 2023

PulpCon is coming and we would like to welcome you and encourage to participate in any way you prefer, whether it's presenting, active participation in discussions, or just listening.

To propose a session for PulpCon 2023, please add it to the list below, along with your name. Add an estimated timeframe (30 or 60 min) for the session. Each talk should leave at least 10 min at the end (5 for Q&A and 5 for a break).

The CFP ends on Sept 13th.

We are especially interested in:

* Talks or demos of interest to existing or new Pulp users
* Talks by users or integrations who use Pulp: pain points, workflows, show-and-tell
* Of particular interest would be "operational" experience - lessons learned from running Pulp in production
* Discussions of hard problems facing the Pulp community, with an emphasis on the "what" and not the "how"
* Content of interest to plugin writers

For proposals, please define your "intended audience", preferably with a focus on either "developers" or "users".

If you have any questions/comments, feel free to add those as nested bullet points too.

Note that we plan to leave some timeslots open for topics that come up during the week of PulpCon.

## Talk Proposals:

Template:

[Focus] "Title" - Intended duration - Speaker's Name)
    * short description

[USER] "Pulp Domains and pulp_rpm" - 30min - ggainey
* Overview with examples of using [Domains](https://docs.pulpproject.org/pulpcore/workflows/domains-multi-tenancy.html) in the RPM world

###### tags: `PulpCon 2023`