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勤益科大線上會議軟體使用說明

因應防疫期間本校各項會議的需求，校長指示要以線上方式進行，電子計算機中心(以下簡稱本中心)參考了眾多線上會議軟體，評估其成本、功能、會議人數與會議時間等因素，選擇了 Google Workspace for Education 中的 Meet 作為本校線上會議使用的軟體。 Meet 在使用上不僅介面簡單，電腦、手機、平板都可以使用，還有不限時間，同時上線人數可達250人，全程錄影等優點。　　　2021/05/13

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設備說明

請至少準備一種上網設備與三種周邊

  • 電腦：喇叭、麥克風、視訊攝影機(WebCam)，無須安裝軟體
  • 筆電：內含上述3種設備，無須安裝軟體
  • 平板、手機：內含上述3種設備，需安裝APP：Google Meet

其中喇叭與麥克風可以用耳麥取代，並請於加入會議之前進行測試。

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Image Not Showing Possible Reasons
  • The image file may be corrupted
  • The server hosting the image is unavailable
  • The image path is incorrect
  • The image format is not supported
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以下主要在 Win10 環境的 PC 加以說明

申請本校 Google Workspace 帳號

若您是本校正式教職員生，尚未取得 Google Workspace 帳號，可進入單簽系統內的 GoogleAppsforEducation 服務線上申請系統，取得自己所屬的 gm 帳號

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確認目前登入帳號

要使用線上會議室，必須在本校的 Google Workspace 帳號登入的情況下，請在 Google 頁面上登入您的 Google Workspace 帳號。 如何確認呢，以滑鼠點擊一下人頭就可以看見目前登入的帳號是否位於 gm.ncut.edu.tw 所管理

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找到 Meet 功能

若為 PC 端使用，請於登入後以滑鼠點選九宮格，捲動至下方找到 Meet 後點擊

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或直接開啟網址：https://meet.google.com/

若為平板或手機，請安裝 Google Meet，並以本校的 Google Workspace 帳號登入

加入或發起會議

發起會議

進入 Google Meet 頁面後，按「新會議」(你必須是國立勤益科技大學 Google Workspace 的擁有者)

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參加會議

此處輸入由會議主辦單位通知的會議代碼(不區分小寫)，此處範例為 AntiNCP 。

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設備授權要求

若 Meet 提出要使用麥克風與相機的要求，請參照下圖點允許

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立即加入

按下立即加入才算進入會議室

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會議資訊提示

第一個進入會議室的人此會看到如下圖的會議資訊提示，後續加入者需按左下方的會議代碼才可看到，按下複製後可得到會議的參與連結網址，可提供非本校 G-Suite 使用者點選加入之用。

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關閉麥克風

加入會議時，先關閉麥克風是一種禮儀，避免影響目前的會議進行

點擊螢幕下方的麥克風圖示後，會加上一條反斜線的樣子即代表關閉

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若要發言時，請再點選一次此圖示風即可開啟麥克風

分享畫面

以滑鼠點選右下角的"立即分享螢幕畫面"，然後選擇"你的整個畫面"

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點選要分享的螢幕畫面，然後按下方的共用

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即時通訊

Meet 除了對話以外，還提供了即時通訊以文字溝通的功能，請點選右上方的即時通訊圖示

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即可於右下方輸入文字後，按下傳送訊息和與會者交流

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錄製會議

錄製功能僅適用於 Meet 電腦版，點擊畫面下方浮動列最右側的 更多選項，然後點選錄製會議

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會議結束時，請依序按一下「更多」圖示 更多 接下來 [停止錄製]。當所有人都離開會議，系統也會停止錄製。

錄製功能注意事項

  • 🔺錄製功能僅適用於電腦版，行動應用程式使用者會在錄製開始或停止時收到通知，但無法控制錄製功能
  • 🔺錄製後的轉檔過程至少要需要10分鐘
  • 🔺會議建立者和執行錄製的使用者會收到一封內含錄製內容連結的電子郵件
  • 🔺系統錄製的檔案，會存到會議建立者的「我的雲端硬碟」>「Meet 錄製內容」資料夾中
  • 🔺錄製的影片檔案會算入會議建立者的雲端硬碟容量當中

固定顯示某位參與者

請點選右上方左側的聯絡人圖示

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若您想固定顯示某位參與者的頭像，可以如下圖點選該參與者的圖像，就會出現一顆圖釘圖示，畫面就會固定顯示該參與者了

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設定某位參與者為靜音

請點選右上方左側的聯絡人圖示

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然後點選想設定的參與者右側的向下箭頭，即可關閉其麥克風

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提醒：此功能僅提供會議建立者使用，另外設定靜音後，須由參與者自行解除靜音，會議建立者無法解除靜音，僅能設定靜音。

離開會議

請點選正下方中間的圖示(離開通話)，即可離開會議

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參考文件

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軟體設備費說明

Rpage網站管理

Jul 20, 2021
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Published on HackMD