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This is a living agenda document. For every monthly meeting, please add items to the agenda that you would like to see discussed related to being a PhD-student at IAS (for example questions regarding funding). We will meet on every Super Tuesday and discuss the agenda as it is present in here.
-Board meeting update: Group will get smaller. We should stand out ground in terms of administrative tasks.
-Discussion of phd retreat: Will send out survey
-Check in
-Travel money
PhD Conference: What do people want to get out from this happening?
Practice presentations for conferences? Is the format of presentations still what we want?
Discuss ideas?
Do we want to do a workshop on website creation, science communication?
Analytical sociology discussion session
Feedback on written work
Jesper, Alex, Anastasia, -Mael, Hendrik, -Cheng, Axel, Kaz, Tangbin anyone else (assumption at least 3/max 7 people would be around)-
Notes:
PhD conference before INAS 2025 (June 5)
-We discussed were to keep the conference and what to do during the conference. Hendrik might want to present at the conference. Otherwise ideas of workshop was floated (create webpage and automated CV:s). Axel will check availability of summerhouse and wadströmska villa.
Hello, Kaz!
PhD Conference: What do people want to get out from this happening?
Practice presentations for conferences? Is the format of presentations still what we want?
Discuss ideas?
Do we want to do a workshop on website creation, science communication?
Analytical sociology discussion session
Feedback on written work
Jesper, Alex, Anastasia, Mael, Hendrik, Cheng, Axel, Kazuki, anyone else (assumption at least 3/max 7 people would be around)
Notes:
PhD conference before NSA24 (see Carl's e-mail)
Follow up on mental health discussion
Notes:
Update from the IAS Board meeting from Jesper
Update from Jesper on Chat with Sarah
Any update on ProSems
Suggestion:
Quote from the PhD Guidelines:
"Meetings with the director of PhD studies: The PhD students meet regularly with the director of PhD studies at IAS in order to highlight issues related to the PhD program and bring these to the attention of the handledarkollegium (which have meetings once per semester). At these meetings, the PhD students are welcome to highlight issues they would like to be discussed in the handledarkollegium."
"The PhD student shall:
Ideas for workshops
Hendrik I'm still up for this if you want to, but I'm currently sitting in a classroom in Linköping, so I won't make it to today's meeting. If you want me to prepare something for a later date, feel free to ping me via Email or Slack as to what you want/need! :) Alex Aww, nice, Hendrik! I actually thought this could happen during our next PhD conference!? Would that work for you?
Hendrik Yes! Alex Great
How is the general mood? Well-beeing among PhD students (as a follow up on what Maria presented during the Tuesday meeting of the 22nd)
Alex Do we want to schedule a new meeting for this to talk about it in detail?
PhD election
Any volunteer to organise a present for Emanuel wtr child birth?
Do we want to keep up the ProSems?
Keep ProSems
Idea for a guest: Maria
Follow up with Sarah (Jesper)
Sarah's last e-mail
Update on the new Structure for allocating small tasks and teaching among PhD students
Update from Maria:
Following the discussion in the Tuesday meeting about the allocation of small tasks and teaching among PhD students, the management group suggests the following actions. We would like to give the PhD students an opportunity to comment on it before we send it out, and hope that you, as the PhD student representatives, can help us with that. These are our suggested action points
- We send out these instructions: ”Email the Director of Studies (Carl) if you want your current teaching load to be changed in any way, i.e. if you teach too much or too little. Carl will try to look into potential mismatches in this respect. If teaching/TA opportunities arise, course directors should first check in with Carl to see if there is anyone who’s interested in more teaching.”
- We make sure the course director sits down with the TAs to settle the hours prior to the course and reports them to the Director of Studies (Carl).
- We make sure we discuss the allocation of small tasks every year, and add the text group and register groups to the list
Potential PhD Conference Improvements:
Aleksandra proposed extending the PhD Conference into a full day-long event, or even that we stay overnight somewhere. The conference or retreat could then include not only presentations but also dedicated writing/working sessions and social activities. This idea was opened for discussion, especially if we need to find funding for this. Someone suggested that IEI might give funding for this kind of activity.
Jesper, Aleksandra, and others can host people in Stockholm.
Laura mentioned that if we want to have the conference in November, we have to set the time now already so that people can block out those dates in their calendar.
Jeremy said that when he studied physics, he participated in a self-organized summer school in the middle of the countryside in France. Everyone cooks and helps out. This would not only involve people at IAS but also junior scholars at other universities. We could therefore do this jointly with other universities.
After-Work Gatherings:
Seminar Guest Sign-Up:
Election of New PhD Reps:
We first discussed the procedure. First volunteering and then voting.
Jesper said that he would be fine going on for another term, but emphasizing that the election process should be respected. Anastasiia mentioned that both Jesper and Aleksandra have done a really good job.
Present committee and Lunch:
Alexandra said that we will have many graduating so we should have a present committee. One could email if they would volunteer.
Last thing discussed was where we should go for lunch.
Participants: Alexandra, Laura, Maël, Elis, Miriam, Hendrik, Rodrigo
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