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tags: ResBaz2023
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# ResBaz 2023 Steering Committee meeting

:::info

## Friday, September 16th, 2022 <br/>12\:00PM-1\:00PM MST

**Zoom**: https://arizona.zoom.us/j/85207571435

**Description**:
ResBaz Organization meeting to discuss ResBaz AZ 2023
:::

**Agenda**:
1. Introductions
- Say Hi!
- Top priority for ResBaz AZ 2023?
2. Discuss the scope of the mission and vision of ResBaz as an entity
3. ResBaz AZ 2023: (Re)introduce the [UW model](https://datascience.wisc.edu/data-science-research-bazaar/), but more casual.
4. General organization and thoughts for organization.
- Clarifying / standardizing steering committee roles (e.g, Deputy chair is the chair the following year)
- What else could we add?
- Registration deadline, at least for instructors/helpers?
- Qualtrics
- What structure?
- in person vs virtual
- how to involve NAU/ASU?

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## Introductions
Name, Affiliation, Title, Email, Top Priority for ResBaz AZ 2023

Chris - involve more ASU/NAU
Greg - greater involvement, keep it accessible and low stakes, for attendees and presenters
Jeff Oliver - UA Libraries, strike balance between meaningful exp without backbreaking labor for SC
Lia Ossanna - UA SNRE, [e-mail], in-person versus virtual
Valeria Pfeifer - UA Psychology, [e-mail],
Jessica Guo - UA CALS CCT, [e-mail], more front-end planning, diversify speakers
Julian Pistorius, Self-employed, Dogsbody, [e-mail], become more sustainable, represent AZ, get national org started, become more professional
Emma Reich - NAU, more people from NAU, informatics grad student association
Jaime Yazzie - Tree Ring Lab, [e-mail], lightning talks and lightning discussions
Tina Johnson - Data Science Institute, Organizational Development Specialist, develop organization structure

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## ResBaz Scope and Mission
* Mission/Vision on website
* Some expectations are not being met
* Software focused event?
* Diverse group that attend ResBaz events
* Coffee and code: University folks get the most benefit
* Rebrand
* Continuity
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## ResBaz 2023
* Special sessions built around themes
* Lightning talks and discussions
* Communities:
* Across institution
* Research/academic community
* Common disciplines
* HPC at ASU
* Communities of interest (same methods/workflows)
* Other representation
* Poppy
* Alex Bigelow
* Ryan
* Cross-pollination with other organizations
* ResBaz international
* Carpentries
* Hack-a-thon
* Repro-hack: https://www.reprohack.org/
* General hackathons: https://www.hackathon.com/
* Can be intense
* Maybe do it in the weeks leading up to the festival, then have groups report on their experience
* Virtual/In-person
* In-person
* Collaborative
* Probably need in-person and virtual
* Umbrella model - shared virtual events, but local events organized by each university
* Tucson ambassador to help other groups organize similar events

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## Collaborative Meeting Notes from May 26th, 2022 Business Meeting

- UW Model
- Conference
- Yearly themes?
- Maybe session themes, rather than an overall theme
- 3 weeks
- spread over time
- not as long chunks
- Sponsored
- *We want to keep the grassroots spirit!*
- Organizing chair: Greg Chism (to start a 2yr leadership model)
- Organizing deputy chair: TBD
- More 'low stakes' presenting (e.g., data blitz, poster session)
- More discussion sections
- Debrief
- Operational Manual
- Zoom sessions could run more smoothly (toward above)
- Qualtrics for regristration and feedback
- auto emails to registrants
- auto add-to-helper-list
- Deadline for new workshops
- Orientation sessions for ResBaz participants e.g., visual guides
- how to use hackmd, when to use
- Zoom Drama!
- last slide could feature a feedback survey
- Or anonymous Carpentries-style feedback ("one up, one down") on HackMD for each session
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- qualtrics for registration
- ask demographics after registration
- Communication and instructor/helper wrangling
- Jessica: Felt like she was late.
- Chris: Felt that it was timely.
- Julian: If we follow UW model there will be less helper & instructor wrangling.

- Hackathon / community involvement
- Projects in progress on **Day 1**
- Marketing what happened
- we gotta analyze the participant data
- report? RMD? QMD?
- follow up ResBaz meeting to analyze data? like a hackathon?
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## Future Discussion
In this section, you can post your questions and feel free to answer if you have it. Questions will be answered during or after the workshop.

* How can we avoid having panels of all non-hispanic white researchers in the future?

### To Do List

1. reach out to UW resbaz
- Chris Reidy, Ryan Bartelme has contacts, perhaps also Sara Stevens w/ Carpentries
- do they have a manual?
- how do they get all those sponsors?
2. Ask Blake & Kelsey about any documentation/guide for organizing past events (Julian)

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