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Meeting Documentation

Preparing an Agenda

Preparing an agenda is helpful for attendees to understand what will be discussed and to review documents before the call itself.

A detailed agenda can increase the meeting productivity.

Attn: Hosts of the call will be responsible for creating the agenda and making the relevant posts.

Meeting Agenda Checklist

Monthly

  • Verify ENS Master calendar updated.
    • Anticipate steward travel and identify changes to call hosts early.
  • Verify Discourse events updated.

2-3 Days Before Meeting

  • Post meeting agenda on Discourse in the relevant Working group category.
  • Verify call resources are up to date.

24hrs Before Call

  • Update attendees if there are any last minute changes/

During Call

  • Verify DAO secretary is present to take notes. If not, identify scribe.
  • Announce call recording if possible.
  • At conclusion of call, make note of time and reiterate any action items.

Expecation of Meeting Minutes

  • Minutes will provide a summary of the call. The minutes do not cover all the points of discussion, rather summarise and provide the resultant decision.
  • Unless an attendee desires a statement to be recorded, any remarks of comments in the minutes will be general and/or paraphrased at the discretion of the scribe.
  • Minutes will be posted as a reply on the forum in the same post that announced the agenda.
  • Minutes can be expected to be posted a reasonable time after the call ends.