COSCUP2024
program
(English Below)
今年 COSCUP 有彙整一些合作注意事項,歡迎欲報名的社群夥伴們確認,參與或報名即視為貴社群同意今年度的合作注意事項。若未遵守合作準則,將可能影響下一年度 COSCUP 申請資格。
合作社群適用範圍:社群軌、社群攤位、BoF/hacking room 申請社群、工作坊和其他合作方式
本文未盡事項歡迎聯絡 program@coscup.org
行為守則:為了創造尊重與友善的活動環境,COSCUP 對於參與的夥伴們均要求需遵守 COSCUP Code of Conduct社群守則 CoC。各位在籌備各議程軌的過程中、邀請社群協作夥伴之餘,也務必讓他們知悉,優質、舒服且包容的環境,需要社群的大家一同營造。過往或活動現場違反 CoC 的社群或個人,COSCUP 將有權結束合作關係。
個資保護:敬請社群夥伴,在收集講者、會眾、志工等 COSCUP 與會者個人資料時,應妥善保護與處理個人資料,個資使用亦應限用於大會相關業務辦理使用,不得流用於任何其他用途。若社群與 COSCUP 與會者產生個資相關爭議時,社群需須負相關責任。
今年度提供 early bird CFP 給有簽證需求的投稿者進行投稿,我們亦歡迎所有想投稿的會眾投稿。若出現與貴社群相符合的主題,將優先與社群進行媒合。針對未錄取的稿件,大會將不會在這階段發出未錄取通知,而是直接進入到正規徵稿階段。會眾可在正規投稿結束前,選擇自行退稿,並根據議程主題重新投稿。需特別注意的是,針對有簽證需求之投稿者,COSCUP 將盡可能協助提供申請簽證時所需要的文件,但無法保證可以全權協助簽證辦理。
更多 Early Birds CFP 請參考以下文件:https://hackmd.io/@coscup/H1X20Apca
請盡可能避免在未告知社群負責人的情況下,直接將稿件進行轉軌的情形。不論是否為講者主動詢問轉軌事宜、講者自行轉軌,或是講者退稿後,由社群負責人直接協助在後台重新新增稿件。若發生類似問題,或是其他轉軌疑慮,歡迎與議程組連絡。
所有議程負責人應遵守 COSCUP 進行重要公佈日程的時間,包含:
COSCUP 歡迎社群夥伴宣傳、分享社群在 COSCUP 的活動相關資訊。包含且不限於規劃利用其他第三方獨立宣傳、報名系統 (如 ACCUPASS PASS)、架設宣傳活動網頁,或是使用票劵系統 (如 KKTIX)等,惟須請在相關管道中,附上 COSCUP 官方網站連結、粉絲專頁、COSCUP Logo等資訊,協助註明合作夥伴方為 COSCUP 團隊。秉持 COSCUP 精神,所有以 COSCUP 名義相關的活動,不允許限定會眾參與身分。若有特殊原因而希望限定會眾參與身分,請與 COSCUP 議程組進行連絡與討論。
為保證資訊的正確性與完整性,歡迎各社群提供社群宣傳文案、議程宣傳文案。大會籌備期間所有宣傳文案,將優先使用社群提供之文案為主。針對不同宣傳平台,如臉書、噗浪與推特,將由議程組員,協助社群進行微調與確認。若未提供相關宣傳文案,則將由議程組員協助撰寫,大會無法保證文案的獨創性與正確性,亦無法擔保每篇文案都可以如期撰寫。宣傳文案將根據大會排定的時程進行發布,發布後歡迎社群夥伴們協助轉發與分享。
COSCUP has compiled some guidelines for community members. Community members who wish to register the event must review the document thorough throught before join.All of the registered community members are jointly liable for meeting COSCUP guidelines and requirements stated within the document.
Failure to adhere to the guidelines may affect your community's eligibility for COSCUP application next year.
Applicable collaboration formats : Community Track, Community Booth, BoF/Hacking Room Workshops, and more.
For any more questions, please contact program@coscup.org.
Code of Conduct: To create a respectful and friendly event for attendees, registering communities are considered to agree to the CoC (Code of Conduct) of the conference. Community partners are encouraged to promote the CoC within their communities. COSCUP reserves the right to terminate collaboration with communities or individuals who violate the CoC, either in the past or during the event.
Personal Information Protection: Community members are expected to handle personal information of COSCUP attendees, including speakers, attendees, and volunteers, only for the purposes related to COSCUP. The data should not be used for any other purposes. In case of disputes related to personal information between the community and COSCUP attendees, the community is responsible to keep it confidential.
Call for Papers and Session Proposals: An early bird CFP is provided for contributors with visa requirements. To better prepare for traveling engagements. Early Bird Info
All interested contributors are welcome to submit proposals. If there are topics matching your community, priority matching with the community will be done. For rejected proposals, notifications will not be sent during this stage, but will directly enter the regular CFP phase. Contributors can choose to withdraw their submissions and re-submit based on the session topic. It's important to note that COSCUP will assist contributors with visa applications but cannot guarantee full assistance with the visa process.
Avoid transferring submissions without notifying community coordinators. Whether it's the speaker initiating the transfer, self-transfer by the speaker, or re-adding submissions by community coordinators after a speaker withdrawal, it is advised to inform the program team in case of such situations or any concerns related to session transfers.
All session organizers must adhere to COSCUP's schedule for important announcements, including:
COSCUP welcomes community partners to promote and share information about their community's activities at COSCUP. Promotion can be done through third-party platforms, registration systems (e.g., ACCUPASS PASS), setting up promotional event pages, or using ticket systems (e.g., KKTIX). However, in all promotional channels, the official COSCUP website link, fan page, COSCUP logo, etc., should be included, and the participation of attendees should not be limited. If any special restrictions are needed, contact the COSCUP program team for discussion.
To ensure the accuracy and completeness of information, communities are encouraged to provide promotional and session information when needed(Please give COSCUP enough time to publish). The provided content will be given priority for use in promotional materials. The program team will assist in fine-tuning and confirming promotional content on different platforms such as Facebook, Plurk, and Twitter. If communities do not provide relevant promotional content, the program team will assist in creating content, but cannot guarantee the originality and accuracy of each piece. Promotional content will be released according to the schedule set by the conference, and communities are encouraged to share and repost.
To better prepare overseas speakers to attend COSCUP, the program team will assist with speaker invitation letters and visa applications. However, please be awared of that whether it's an invitation letter or a visa, the community must compile and prepare for the details needed in the application. There is a risk of visa rejection. https://www.boca.gov.tw/mp-2.html
All communities applying for COSCUP tracks or booths, with intentions of sponsorship exposure or community fundraising, should contact the COSCUP program team one month before the event day for further discussion. Fundraising or sponsorship collection in the name of COSCUP or individual communities during the event without prior discussion with COSCUP is strictly prohibited. If not discussed beforehand with the COSCUP organizers, and if any issues related to receipt issuance arise, COSCUP will not handle them, and any unauthorized sponsorship exposure may affect the community's eligibility for future COSCUP event applications.
The availability of internet is not guaranteed. If a WiFi account and password are provided, each set must be registered for use and returned at the end of the event.
When making adjustments to venues based on session requirements, communities are requested to assist in restoring the venue after the session ends.
Despite the easing of the pandemic, community partners are reminded to pay attention to room capacities. In case of full seating, it is recommended not to allow too many standing rooms to reduce crowds and ensure the safety of all attendees.