---
title: Using Notion For a Kanban Board
tags: notion, kanban
description: View the slide with "Slide Mode".
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# Using Notion for Team Tasks

how DevEx @ RSK uses it

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## Kanban

- Tasks as "post-it notes"
- Columns for status
- Move tasks between columns as status changes

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TODO image of a kanban board in other software

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## Effective Kanban

- Simple
- 4 properties
- 4 columns
- Fast
- < 30s
- create or edit
- Event logging

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## "Database"

"Projects","Assignees","Type","Size","Status"
"Bar","Owanate","Docs","L","Doing"
"Foo","Brendan","Event","M","Backlog"
"Baz","Gino","Fix","S","ToDo"
"Luna","Aleks","Feature","L","Done"

(A single CSV)

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## Views

- `quick` - all tasks in a kanban board
- `main` - all tasks in split kanban board per person
- `active` - only todo and doing tasks
- `list ` - all tasks except done in a simple list

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## Creating the views

Each view --> SQL statement

- `SELECT` --> "Properties"
- `WHERE` --> "Filters"
- `GROUP BY` --> "Group", "Sub-group"
- `SORT BY` --> "Sort"

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## View types


We'll use only: Board + Table

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## List view

all tasks except done

TODO image of completed list view

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- [x] view type: list
- [x] properties: `Assignees`, `Type`, `Size`, `Status`
- [ ] group: none
- [ ] sub-group: none
- [x] filters: `status is not done`
- [x] status: `status descending`

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list view: view type


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list view: properties

add columns


properties


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list view: group

(none)

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list view: filters


----

list view: sort


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## Main view

all tasks in split kanban board per person

TODO image of completed main view

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- [x] view type: board
- [x] properties: `Assignees`, `Type`, `Size`, `Status`
- [x] group: `Assignees`
- [x] sub-group: `Status`
- [x] filters: `status is todo` or `status is doing`
- [x] status: `status descending`

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main view: view type


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main view: properties


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main view: group


----

main view: sub-group


----

main view: filters


----

main view: sort


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## Quick view

all tasks in a kanban board

same as main view, but without "subgroup"

TODO image of quick view

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- [x] view type: board
- [x] properties: `Assignees`, `Type`, `Size`, `Status`
- [x] group: `Assignees`
- [ ] sub-group: (none)
- [x] filters: `status is todo` or `status is doing`
- [x] status: `status descending`

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quick view: view type


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quick view: properties


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quick view: group


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quick view: sub-group

none

(difference with `main` board)

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quick view: filters


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quick view: sort


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Board set up complete!

:tada: :tada: :tada:

... final touches

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## Log to slack


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## Description

- Use "description" for page

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## Next steps

- Track all tasks
- Event logs in slack for standups
- Intro complexity as needed

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*fin*