# Kolkata Ansible Meetup
###### tags: `events`

It is a document where Ansible Kolkata Meetup groups keep their notes.

## Upcoming meetup date, venue & event page

Date: 8th April 2023
Venue: Indusnet Technologies 4th Floor, SDF Building Saltlake Electronic Complex, Kolkata, West Bengal 700091, India
https://www.meetup.com/ansible-kolkata/events/292239211/

## Checklist for the venue visit

- [ ] Seating arrangement
- [ ] Recording: audio, video setup, microphone for the audience
- [ ] Parking
- [ ] Drinking water, Washroom
- [ ] wifi
- [ ] Presentation setup
- [ ] Availability of the venue for the future meetups

## Matrix Room

- [Ansible Social](https://matrix.to/#/#social:ansible.com)

#### Please share your social media handles if you want to be tagged.

#### Anwesha
Twitter : @anweshasrkr
Mastodon : https://toots.dgplug.org/@anwesha
Linkedin : https://www.linkedin.com/in/anwesha-das-1247121a2/

#### Nilashish
Twitter: @NilashishC
Mastodon: @[e-mail]
LinkedIn: https://www.linkedin.com/in/nilashishchakraborty/

#### Sagar
Twitter: @sagarHuMae
Mastodon: @[e-mail]
LinkedIn: https://www.linkedin.com/in/sagar-p/

## Meeting details

### 2023-09-13

Time: 19:30 IST

#### Attendees
- Sutapa Bhattacharjee
- Ranabir Chakraborty
- Sagar Paul
- Soham Chakraborty
- Nilashish Chakraborty

#### Agenda

- Congratulations everyone for the successful September meetup!
- Attendee count 3x this time.
- Excellent response and interaction.
- Quiz was very engaging.
- General Feedback:
- Have workshops/labs (Ansible 101 lab WIP - Nilashish to check with Leo Gallego)
- Including real life use-cases for demos
- Topic requests:
- AWX
- Ansible with Terraform
- DevSecOps
- K8s
- Network Automation
- Start a CFP
- Possible topics: DevOps, K8s, Automation, Linux
- Reach out to IndusNet folks separately
- Next meetup date?
- Potentially 4th November'23.
- Check for Sumantro's availability.
- Alternatives for meetup.com: [Ranabir]
- LinkedIn/Facebook groups or page?
- Maybe connect with other meetup groups in Kolkata to cross advertise events?
- meetup.com group will continue to exist, new platforms are to better socialize the event.
- meetup.com users in Kolkata is very limited. We maybe missing out on potential attendees.
- Have a online mini-session with Carol/Anwesha
- Need to consider timezone challenges.
- Should we livestream the meetups?
- Can IndusNet provide the required setup? WiFi speed in IndusNet Hub is very low.
- Limit livestream to internal folks only?
- Will advertising livestreaming option to attendees inadvertently drop physical attendee count?
- Add "Current Role" field in feedback form for next meetup.
- A checkboxes with pre-defined fields.

### 2023-04-05

Time: 16:30 IST

#### Agenda

- Post event feedback form
- Organizers planning to reach venue by 10am on 8th April'23.
- We agreed to have #ansible-india Matrix channel instead of a Kolkata one.
- Soham to check who is the emergency point of contact from IndusNet and
availability of first aid kit.
- Ansible code-of-conduct to be announced in the first welcome session.

### 2023-03-30

Time: 15:30 IST

#### Agenda

- Soham & Sutapa went to Indusnet office.Confirmed the venue & amenities.
- Sagar modified the address of the meet up based on the above feedback from Soham & Sutapa.
- Discussion about scheduling frequency of the meet up-by monthly or monthly?setteled on by-monthly for now.
- Sutapa demoed her presentation on "How to join Ansible community".Feedback gathered.

#### Attendees

1. Sutapa Bhattacharjee
2. Soham Chakraborty
3. Sagar Paul
4. Nilashish Chakraborty
5. Anwesha Das

### 2023-03-25

Time: 18:30 IST

#### Agenda

Details on the venue visit
Social media plan and responsibilities
Review on 'How to join Ansible social Matrix room?' slides
Plan for the May meetup

### 2023-03-22

#### Agenda

- Ansible Community presentation templates?
- Feedback form post event?

### 2023-03-15
Time : 1:30 PM IST

#### Agenda

- Fixing the Schedule and agenda for the meetup
- Who is going to visit the venue?
- Administrative details planning
- Discuss the future path for our meetup group

#### Attendees

1. Sutapa Bhattacharjee
2. Soham Chakraborty
3. Ranabir Chakraborty
4. Sagar Paul
5. Nilashish Chakraborty
6. Anwesha Das

### MOM

- Sutapa to give a presentation on how to connect with Ansible Community?
- Soham and Sagar will give a talk on Ansible Ecosystem.
- Ranabir will give a talk on Molecule for the next meetup in May.
- Soham to visit the venue.
- Nilashish & Sagar to share relevant materials on the event page.
- Organizers will use a Signal group to communicate. Nilashish will create the group.
- Anwesha will create the hackmd doc for keeping the notes, write the MOM, create the event page, add Soham, Sutapa, and Ranabir as organizers, start social media publicity, and announce it in Bullhorn, to create the next meeting, ask Carol for the swag.

## Email template

**Email template for after-venue confrmation**

Hello,

Thank you for confirming the venue for our Ansible {place/city of the meetup} meetup on {date}.

I will be visiting the venue before the event, so we are better prepared on the day of the event :). Please suggest a few suitable dates and times for the visit. Also, please confirm if there is any security requirement.

We will announce the event by the end of the week/shortly. Please let us know the following things by {specify a date}.
- exact address of the venue
- if there is any landmark near the venue (to help to reach the venue easily)
- security requirement for entrance
- the organization logo for the promotion
- social media handles for promotion and the event page

We are looking forward to your reply.

Thank you
{name}