OLS-6 Meeting Minutes

OLS-6 Meeting Minutes === ### Leads: Romullo Guimarães, Fabio Ivo Perdigão, ### Mentors: Gracielle Higino, Andrea Sánchez-Tapia ###### tags: `mentor-mentee meeting` `OLS-6` - Get started with HackMD using this short guide: https://hackmd.io/@openlifesci/OLS-HackMD-guide :::info - **Call time**: Fridays 2pm BRT ([in your timezone](https://arewemeetingyet.com/UTC/2022-09-23/17:00)) - **Project name**: Making Science simple and accessible - **Project lead(s)**: Romullo Guimarães, Fabio Ivo Perdigão - **Mentor(s)**: Gracielle Higino, Andrea Sánchez-Tapia - **Call joining link**: [Google meet](https://meet.google.com/utf-mwif-pfj?hs=224) (Agree on this during/before your first meeting!, see details here: https://openlifesci.org/ols-6#resources) ::: **Table of content** [TOC] ## **Week 0** * Please read the email sent by OLS organisers to you. * Read about cohort calls and mentor-mentee calls in our resource page: [https://openlifesci.org/ols-6#resources](https://openlifesci.org/ols-6#resources) * Create a [GitHub account](https://github.com/) if you don’t have one already - you will need that to login to HackMD and edit this document * If you would like to use HackMD document, please copy this template for your mentor-mentee calls: [https://hackmd.io/@openlifesci/mentoring-meeting-template/edit](https://hackmd.io/@openlifesci/mentoring-meeting-template/edit) * Get started with HackMD using this short guide: [https://hackmd.io/@openlifesci/OLS-HackMD-guide](https://hackmd.io/@openlifesci/OLS-HackMD-guide) **Preferred time and days provided by the project lead(s)** * We have the following information from the project leads (you can make changes as needed so that your mentor can identify the most suitable time for your intro call with them): ### **Homework before meeting your mentor** **Project Lead (mentee) will:** 1. Take a Self-Assessment SURVEY and share the outcome with their mentors during the call. * Make a copy of this template: https://docs.google.com/document/u/2/d/1DPwX4ck6g1GlgNhVXFaRSLPrpal3fNJ5/edit?usp=drive_web&ouid=101082273592879353430&rtpof=true * [Link to your notes from the survey outcome] 2. Based on the insights gained from the survey, set 1-2 personal open science goals for yourself in OLS (it doesn’t have to be about your project). * [Add your response here] 3. State how their mentors can best support them in OLS (providing accountability, connect them with right people, share useful resources, specific skill they can help them gain either directly or with the help of OLS experts) * [This could be a copy of what you wrote in your application] ## **Week 1** **Roll call** * Fabio * Romullo * Andrea * Gracielle **Attendees** * Fabio * Romullo * Andrea * Gracielle ### **Agenda and Notes for Week-1** * Introductions - get to know each other * [TAKE NOTES HERE] * Mentees, tell your mentor about yourself * [TAKE NOTES HERE] * Set your overall goals for your project * Focar em disseminação de recursos existentes * Criar um site/repositório * Redirecionamento para os recursos originais de terceiros * Engajar criadores para utilizar o site como repositório * Criar comunidade ao redor do site (autores, revisores, curadores, usuários) * Where do you want your project to be by the end of the program (in 15 weeks)? Possible areas to think about: * Community: Contributors / Maintainers / Members * Autores, usuários, mantenedores * Professores * ?? * Product (Launch / MVP / Feature) * Portal / site / repositório de recursos educacionais em ecologia * Talvez hospedado no github! =D * Resources / Sustainability (Governance / Funding / Gifts) * Para refletir!! <3 * Mentees, discuss your notes from your homework **Meeting logistics & Reminders** * Does this time every 2 weeks work for everyone? * Full cohort call next week (see Syllabus for details: [https://openlifesci.org/ols-6](https://openlifesci.org/ols-6)) **Assignments after this call** * Draft a brief **vision statement** using your personal and project goals. Please use this document as guide for this assignment: * Make a copy: https://docs.google.com/document/u/2/d/1eUsBn6bgmq-bR2gfyHUU2LxJOvtsQNts/edit?usp=drive_web&ouid=101082273592879353430&rtpof=true * First version (muito ampla): Estamos criando uma comunidade de cientistas, professores e entusiastas para construir uma coleção de material didático acessível, editável e avaliável que possa ser utilizado por professores/educadores para ensinar, de forma mais simples, o conhecimento científico para alunos e sociedade de qualquer escolaridade ou classe social e assim, aproximar a universidade/saber cientifico da sociedade, tornando esta mais crítica e agente ativa da transformação social * Second version: * You might address: * The problem you’re trying to solve. * How you think openness and open leadership will help solve it. * How meeting your personal goals will help you and help solve the problem. * How meeting your cultural goals for your community, organization, or project will help solve the problem. * Add your vision statement to your repo by uploading it or copy and pasting it into your README document. * Anything else? _Follow this [chapter from the Open Leadership Training Series (OLTS)](https://mozilla.github.io/open-leadership-training-series/articles/introduction-to-open-leadership/stating-your-project-vision/) to create your vision statement._ ## **Week 3** * Agenda: [https://openlifesci.org/ols-6/schedule/#week-03](https://openlifesci.org/ols-6/schedule/#week-03) **Roll call** * Andrea * Fabio * Romullo * Gracielle ### **Before this call** * review notes from the cohort call linked here: [https://openlifesci.org/ols-6/schedule/#week-04](https://openlifesci.org/ols-6/schedule/#week-04) **Links to your assignments to share with your mentor** ADD LINKS TO YOUR ASSIGNMENTS MENTIONED IN THE LAST COHORT CALL * Open an issue on ols-6 repo where you will be able to track you progress in this cohort: [https://github.com/open-life-science/ols-6/issues/12](https://github.com/open-life-science/ols-6/issues/12) * Complete the compare and contrast assignment about current and desired community interactions and value exchanges. * Start working on your Open Canvas ([instructions](https://mozilla.github.io/open-leadership-training-series/articles/opening-your-project/develop-an-open-project-strategy-with-open-canvas/), canvas) * Open canvas: https://docs.google.com/presentation/d/1y5cwrUtEZT6Tl7D5Mf-kDfLbRxTJ3NiT/edit?usp=sharing&ouid=100957140696319530761&rtpof=true&sd=true * Reflection exercise on your role as a mentee and a project leader in ols-6 ### **Agenda and Notes** * Establish a check-in ritual and try it. (2-3 minutes) (Examples: weather check (my project feels like a blustery wind right now), .gif share, video share) * (your notes) * Establish a culture of gratitude ritual (if you have not already). (2-3 minutes) (Examples: recognitions (recognize colleagues), sparkling moments (recognize community members), shout-outs) * (your notes) * Review your goals and any progress you’ve made towards them. Any challenges to mention? (5 minutes) * Criaram o README * Falta criar o roadmap * Review your assignments from last week, reflect on where in your project they are applicable. (10 minutes) * (your notes) * Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes) * (your notes) * Discuss if your mentor should help identify experts to invite to one of the future mentor meetings (2-3 minutes). * Use these questions to brainstorm this section: Do we need an expert at any stage? Which week they might likely be useful? Which area do we need expert advice? * (your notes) * Anything else: * (your notes) ### **After this call** **Next week: Cohort call** * Schedule, time and agenda: [https://openlifesci.org/ols-6/schedule/#week-04](https://openlifesci.org/ols-6/schedule/#week-04) **Assignments before the next cohort call** 1. Share the image/link on your GitHub issue 2. Look up at least two other projects in the issues and comment on their issues with feedback on their vision statement. 3. [Start your Roadmap](https://mozilla.github.io/open-leadership-training-series/articles/opening-your-project/start-your-project-roadmap/) and comment on your issue with your draft Roadmap. 4. Review notes from last cohort call to see if there was something else that was mentioned as homework or assignment ## **Week 5** * Agenda: [https://openlifesci.org/ols-6/schedule/#week-05](https://openlifesci.org/ols-6/schedule/#week-05) **Roll call** * Andrea * ### **Before this call** * review notes from the cohort call linked here: [https://openlifesci.org/ols-6/schedule/#week-04](https://openlifesci.org/ols-6/schedule/#week-04) **Links to your assignments to share with your mentor** ADD LINKS TO YOUR ASSIGNMENTS MENTIONED IN THE LAST COHORT CALL ### **Agenda and Notes** * Check-in ritual. (2-3 minutes) * (your notes) * Gratitude ritual. (2-3 minutes) * (your notes) * Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes) * (your notes) * Review your progress in the last weeks and what you would like to present in your final calls. (10 minutes) * (your notes) * Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes) * (your notes) * Any expert to invite to the future mentor meetings (2-3 minutes). * Anything else: * (your notes) ### **After this call** **Next week: Cohort call** * Schedule, time and agenda: [https://openlifesci.org/ols-6/schedule/#week-06](https://openlifesci.org/ols-6/schedule/#week-06) **Assignments before the next cohort call** * [https://openlifesci.org/ols-6/schedule/#week-04](https://openlifesci.org/ols-6/schedule/#week-04) ## **Week 7** * Agenda: [https://openlifesci.org/ols-6/schedule/#week-07](https://openlifesci.org/ols-6/schedule/#week-07) **Roll call** * Fabio * Andrea ### **Before this call** * review notes from the cohort call linked here: [https://openlifesci.org/ols-6/schedule/#week-06](https://openlifesci.org/ols-6/schedule/#week-06) **Links to your assignments to share with your mentor** * Issue * Open Canvas: https://docs.google.com/presentation/d/1y5cwrUtEZT6Tl7D5Mf-kDfLbRxTJ3NiT/edit#slide=id.p2 * Readme: https://docs.google.com/document/d/1v2WtC0XiJj5UykV8nIwCRwaJjpNw-5ChSOASbiiQQlo/edit * Contributing guidelines: * Code of conduct: * Roadmap: https://github.com/open-life-science/ols-6/issues/12#issuecomment-1289580880 ### **Agenda and Notes** * Check-in ritual. (2-3 minutes) * Está indo bem, eles fizeram várias das tarefas que estavam na lista (code of conduct wip, contribution guidelines), só falta criar o repo * Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes) * Eles fizeram o roadmap- Andrea diz que seria melhor virar a ordem entre criar o repo/o site e falar com as 20 (!) pessoas e também separar em objetivos menores - a ligação da coorte da semana 6 vai ser útil para isto. * Review your progress in the last weeks and what you would like to present in your final calls. (10 minutes) * Pensar o que será apresentado no final - é protótipo mas várias coisas dá para ser "pensando em grande" :) o balanço. * Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes) * Eles vão fazer o repo hoje. * Any expert to invite to the future mentor meetings (2-3 minutes). * A gente conversou também sobre o NUPEM e o Reinaldo Bozelli, a Deia na UFRJ. Seria muito melhor chamar o Marcos para trazer uma perspectiva de fora do Rio. Fabio pensa que também é uma boa chamar o Chris quando o projeto tiver mais forma. * Anything else: * (your notes) ### **After this call** **Next week: Cohort call** * Schedule, time and agenda: [https://openlifesci.org/ols-6/schedule/#week-08](https://openlifesci.org/ols-6/schedule/#week-08) **Assignments before the next cohort call** * CHECK HERE: [https://openlifesci.org/ols-6/schedule/#week-06](https://openlifesci.org/ols-6/schedule/#week-06) ## **Week 9** * Agenda: [https://openlifesci.org/ols-6/schedule/#week-09](https://openlifesci.org/ols-6/schedule/#week-09) **Roll call** * * ### **Before this call** * review notes from the cohort call linked here: [https://openlifesci.org/ols-6/schedule/#week-08](https://openlifesci.org/ols-6/schedule/#week-08) **Links to your assignments to share with your mentor** ADD LINKS TO YOUR ASSIGNMENTS MENTIONED IN THE LAST COHORT CALL ### **Agenda and Notes** * Check-in ritual. (2-3 minutes) * (your notes) * Gratitude ritual. (2-3 minutes) * (your notes) * Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes) * (your notes) * Review your progress in the last weeks and what you would like to present in your final calls. (10 minutes) * (your notes) * Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes) * (your notes) * Any expert to invite to the future mentor meetings (2-3 minutes). * (your notes) * Anything else: * (your notes) ### **After this call** **Next week: Cohort call** * Schedule, time and agenda: [https://openlifesci.org/ols-6/schedule/#week-10](https://openlifesci.org/ols-6/schedule/#week-10) **Assignments before the next cohort call** * CHECK HERE: [https://openlifesci.org/ols-6/schedule/#week-08](https://openlifesci.org/ols-6/schedule/#week-08) ## **Week 11** * Agenda: [https://openlifesci.org/ols-6/schedule/#week-11](https://openlifesci.org/ols-6/schedule/#week-11) **Roll call** * * ### **Before this call** * review notes from the cohort call linked here: [https://openlifesci.org/ols-6/schedule/#week-10](https://openlifesci.org/ols-6/schedule/#week-10) **Links to your assignments to share with your mentor** ADD LINKS TO YOUR ASSIGNMENTS MENTIONED IN THE LAST COHORT CALL ### **Agenda and Notes** * Check-in ritual. (2-3 minutes) * (your notes) * Gratitude ritual. (2-3 minutes) * (your notes) * Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes) * (your notes) * Review your progress in the last weeks and what you would like to present in your final calls. (10 minutes) * (your notes) * Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes) * (your notes) * Any expert to invite to the future mentor meetings (2-3 minutes). * (your notes) * Anything else: * (your notes) ### **After this call** **Next week: Cohort call** * Schedule, time and agenda: [https://openlifesci.org/ols-6/schedule/#week-12](https://openlifesci.org/ols-6/schedule/#week-12) **Assignments before the next cohort call** * CHECK HERE: [https://openlifesci.org/ols-6/schedule/#week-10](https://openlifesci.org/ols-6/schedule/#week-10) ## **Week 13** * Agenda: [https://openlifesci.org/ols-6/schedule/#week-13](https://openlifesci.org/ols-6/schedule/#week-13) **Roll call** * * ### **Before this call** * review notes from the cohort call linked here: [https://openlifesci.org/ols-6/schedule/#week-12](https://openlifesci.org/ols-6/schedule/#week-12) **Links to your assignments to share with your mentor** ADD LINKS TO YOUR ASSIGNMENTS MENTIONED IN THE LAST COHORT CALL ### **Agenda and Notes** * Check-in ritual. (2-3 minutes) * (your notes) * Gratitude ritual. (2-3 minutes) * (your notes) * Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes) * (your notes) * Review your progress in the last weeks and what you would like to present in your final calls. (10 minutes) * (your notes) * Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes) * (your notes) * Any expert to invite to the future mentor meetings (2-3 minutes). * (your notes) * Anything else: * (your notes) ### **After this call** **Next week: Cohort call** * Schedule, time and agenda: [https://openlifesci.org/ols-6/schedule/#week-14](https://openlifesci.org/ols-6/schedule/#week-14) **Assignments before the next cohort call** * CHECK HERE: [https://openlifesci.org/ols-6/schedule/#week-12](https://openlifesci.org/ols-6/schedule/#week-12) ## **Week 15: Final ols-6 mentor-mentee call** * Agenda: [https://openlifesci.org/ols-6/schedule/#week-15](https://openlifesci.org/ols-6/schedule/#week-15) **Roll call** * * ### **Before this call** * review notes from the cohort call linked here: [https://openlifesci.org/ols-6/schedule/#week-14](https://openlifesci.org/ols-6/schedule/#week-14) **Links to your assignments to share with your mentor** ADD LINKS TO YOUR ASSIGNMENTS MENTIONED IN THE LAST COHORT CALL ### **Agenda and Notes** * Check-in ritual. (2-3 minutes) * (your notes) * Gratitude ritual. (2-3 minutes) * (your notes) * Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes) * (your notes) * Review your progress in the last weeks and what you would like to present in your final calls. (10 minutes) * (your notes) * Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes) * (your notes) * Final wrap up, reflections and gratitude exchange! * (your notes) ### **After this call** **Next week: Cohort call** Final Graduation! * Schedule, time and agenda: [https://openlifesci.org/ols-6/schedule/#week-16](https://openlifesci.org/ols-6/schedule/#week-16) **Assignments before the next cohort call** * None _Thank you so much for your participation, collaboration and thoughtful work. _🌻 License: CC BY 4.0, Open Life Science (OLS-6), 2022

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