# Deep Learning @ UGA Workshop Team Sync

## What you missed:
- ACM Tech Organization Collab Event
- 8/25 @ 6 p.m., MLC 171
- Content:
- 5 min presentation
- Networking hour: attendees can come and talk
- Logistics:
- Who?
- Who is available to present? Multiple people would be beneficial
- Akhila and Bella
- We need 2 sets of slides + a flyer: rotating for during networking hour, talking slides, and a general flyer for people to join. Who will make them?

- Panels
- Research Panel
- Definitely have it
- When?
- What date/time?
- Does it *replace* another event (e.g. workshop)?
- How many will we have?
- Who?
- How many panelists?
- Do we have any panel demographics?
- Collaborative Panels
- ideas: Girls.code() - Women in Machine Learning, Data4Good
- When?
- Could fill space where we have less workshops
- Sprints
- These are common in tech conferences, and often are replacements for job interviews -- many people will find carreers by participating in sprints and working beside leaders in the industry.
- We can run a scikit-learn sprint.
- Great for engagement and for training potential members?
- Guest Speakers
- Have had a past DeLUG member who now works in industry reach out and offer to give a talk (could possibly just give a workshop)

- Workshops
- Workshop team (Bella, Lauren, Albert) needs keycard access to rooms
- Remote options
- ideally upload videos to YouTube
- record screen, audio
- look into popular tutorial recording (do we want small video of presenter in corner?)
- Content
- Python Workshops
- collaborate with Data4Good?
- keep introductory workshops on basic machine learning content
- collaborate intro to Python workshop with Data4Good
- Mix in specialized workshops: okay with highlighting specific target audience (beginner/intermediate/advanced)
- Scikit learn
- Pytorch
- NLP
- deep learning
- How much?
- Numpy
- Adapt math workshop into Jax?
- Developing
- Meekail can train presenters
- Discuss with Albert and Lauren on qualifications, reach out to them

---

### Need to be discussed
- Workshops
- What kind? Series, episodic, guest speakers, etc
- How often?
- What day/time?: Tuesdays or Thursdays
- Room arrangements? Backups?
- Goal: room on ground floor of Boyd
- Who's responsible for:
- Content
- Editing
- Publishing (e.g. posting videos): Bella
- Securing room (being the person to *open* the door):
- Lecturing/presenting

## Logistics
- Room assignment
- Time slot
- Schedule(!!)
- General programming/event plans
- Recruitment plan
- Funding

## Roles
Add your name. Roles will be discussed last and made based on duties that need to be performed.

- [name=Meekail]
- [name=Bella]
- [name=Albert]
- [name=Akhila]
- [name=Lauren]

#### Side Note on Updated Roles:
If you would like any of your info to be updated (or added) to the website message Bella with the updated info!

## 8/9 Meeting Minutes
- BIG DECISION
- officially incorporate ML into curriculum
- Target Audience of the Year
- Who's reached out: freshman and incoming masters students
- Workshops
- Workshop team (Bella, Lauren, Albert) needs keycard access to rooms
- Remote options
- ideally upload videos to YouTube
- record screen, audio
- look into popular tutorial recording (do we want small video of presenter in corner?)
- Content
- Python Workshops
- collaborate with Data4Good?
- keep introductory workshops on basic machine learning content
- collaborate intro to Python workshop with Data4Good
- Mix in specialized workshops: okay with highlighting specific target audience (beginner/intermediate/advanced)
- Scikit learn
- Pytorch
- NLP
- deep learning
- How much?
- Numpy
- Adapt math workshop into Jax?
- Developing
- Meekail can train presenters
- Discuss with Albert and Lauren on qualifications, reach out to them
- Panels
- Research Panels
- Tentative dates:
- [**Action item**] Draft tentative list
- Last year list in Google Drive, check who has graduated
- HARSH deadline end of August, soft deadline next Monday
- Sprints
- Meekail host Scikit learn sprint
- Fall semester
- Guest Speaker
- [**Action item**] Look into alum who reached out
- Logistics
- Room assignments: aim for Boyd 2nd floor room
- Time slot + schedule: defer, also keep 5:30 time
- General programming/event plans
- approved:
- research panel
- workshops
- sprints
- neutrally approved:
- collaborative panel
- guest speakers
- Recruitment plan
- start recruitment beginning of semester
- include deadline for November 15 to reach out for following semester
- Google form for exec registration in drive
- Funding
- We have no funding
- Merch
- T-shirt order form due fall
- stickers
- use new logo
- [**Action item**] design tshirt and sticker, set deadline
- PR
- batch prepare all content (posters/content taglines) for semester *together*
- (bi?)weekly newsletter
- send to *our* listserv
- Monthly update
- Send to department listservs
- Workflow Timeline:
- Beginning of semester (after workshop team meeting): batch prepare all fliers and email content at beginning of semester
- 1 week before email: send current draft of emails to private discord chat
- 4 days after draft sent out: make edits and schedule email to go out on appropriate date

## 8/11 Meeting Minutes
- Keeping from old workshop series
- numpy
- intro to python
- intro to neural networks
-

## Action Items
- [**Action item**] reach out to Data4Good about collaborating for Intro to Python Workshop
- [**Action item**] schedule follow-up meeting
- [**Action item**] Draft tentative list
- [**Action item**] Look into alum who reached out
- [**Action item**] design tshirt and sticker, set deadline