# 20210401 UniSFA committee meeting
###### tags: `committee meeting 2021`
#### Attending:
- Merlin
- Jack
- Keifer
- Lexie
- Will
- Darcy
- Ed (discord)
- Chase (late-er than the rest of quorum)
#### Apologies:
- Chase
- Harry
#### Meeting scheduled: 2:00pm 01/04/21
- callout post for someone who left their messenger logged in
- It was Will
- #exposed
#### Meeting opened: 2:22pm
## Committee reports
### President (Merlin)
- Didn't hype fresher crawl, did the discord update
- fresher crawl was super well attended anyway
- I did the discord really well
> Submit EMP for UniSFA goes: annexed by Keifer
> Hype fresher crawl: not done
> Change fresher crawl facebook event time to 10am: done by Lexie
> Finish Sponsor Crawl EMP (along with Chase): done
> Start implementing new Discord Structure: done
> Renew Disney Plus (along with Harry): not done
### Vice President (Jack)
- Redacted
### Librarian (Chase)
- Chase isn't here yet
> Finish Sponsor Crawl EMP (along with Merlin): done
> Post to discord requesting book buy suggestions
> Look at advanced copies (along with Lexie)
> Sort out the comics: done
> Dig up old piffles (along with Lexie)
### Secretary (Keifer)
- actionFinder.py is now up and running
- I probably won't need Autumn or Jackie to bail me out again
- spontaneously screened UWAnime Kahoot quiz in UniSFA on Friday
- it was very successful, UniSFA member Jackie is now a reigning champion and has a fancy discord role and colour
- I nominated myself to run a ship stuck in the Suez themed oneshot for Charity Vigil as a joke and now I'm serious about it
- I wrote a one-page RPG for it in one night
- send help
- put the boat's not stuck anymore...
- #putitback
- I accidentally started writing my handover
- I updated the committee list on the Guild Website
- I uploaded our constitution to the Guild Website
- I gave everyone on the committee EMP powers
- This occured on day 32 of refreshing the Guild website to discover I still had no EMP powers
- I have claimed executive access on the guild website
- I started on the UniSFA Goes to Godzilla versus Kong EMP
- babey's first EMP
- Discovered hidden treasure trove of $133 in Uniprint when I went to print Charity Vigil posters with Jackie
- Topaz ran away... :sob:
- Something something incident where the door code was accidentally leaked and I reset it
- I was too busy to do the table proposal or combine the membership lists this week
> Email sponsors about raffle prizes: done
> Keep making people submit Sponsor Crawl EMP: done
> Combine membership lists: not done
> Make HackMD minuting guide: done
> Make UniSFA a Github account: not done
> Untable the tabled table (propose implementation of a table): temporarily retabled
> Submit EMP for UniSFA goes: ongoing
>Keifer: Make UniSFA a Github account
>Keifer: Combine membership lists
### Treasurer (Harry)
- Harry isn't here
- ran a screening this morning apparently
- Current acc balance $6,927.15
- Ive done things idk what my action items were
- Best reports are given at 15:29 the day of meeting
> Renew Disney Plus (along with Merlin): not done
### Fresher Representative (Lexie)
- I changed the date on the facebook event for fresher crawl
- went to fresher crawl
> Look at advanced copies (along with Chase): ongoing
> Dig up old piffles (along with Chase): ongoing
### OCMs
#### Darcy
- I went to white dwarf ti oick up book prizes for charity vigil raffle
- I also collected a reciept that Harry needed
- I could not get the book voucher from Quality because they closed at 3
#### Ed
- Have made screenings
- Still need Godzilla vs Kong EMP
- Hope everyone is having a nice week
- Thanks Ed
#### Will
- I attended charity vigil meeting on purpose again
- I went to the fresher crawl
- I got made fun of for an email account when I was 12
- look,
## Events
### Screenings (ongoing)
- still need to put up the event for next bioshock
- Merlin wants to run another shitpost screening
- [Please put in your requests](https://forms.gle/JdMvHkEfQ3iecArC7)
- We got a screening reques
### Trope Talks (ongoing)
### Fresher crawl (27/mar)
- we had 10-12 people
- I bought less than normal because it wasn't a full sponsor crawl
- We had a mixup with payment at Quality about budget, Merlin paid for it as easy resolution, has been reimbursed and we have all the books
- What is this, Throne of Glass for ants?
- Throne of Glass?
- Further discussion needed to decide which copy to keep
- event feedback?
- It was a good time but we could use more freshers
- How does it affect later sponsor crawls?
- We don't know yet
- overall a worthwhile event
- could have been earlier on the year (week 2/3 to capitalise on new engagement)
- Do it next year, but better.
### Charity vigil (3-4/apr)
- Stephen has yet to get back to us about prizes, and we need to pick one up from Quality before 3pm
- We have prizes from prior to this
- It's this weekend!
- #freecomicday to get rid of comic doubles
- fridge revenue donation?
>Harry: run pre-charity vigil foodrun (more energy)
### Sponsor crawl (1/may)
- working on it
>Chase: ask people what to buy for sponsor crawl
### Quiz night (aug)
- no updates
### Relay for life (oct)
- no updates
### Hall-o'ween (oct)
- no updates
### [redacted] in 3D^2^ (19-22/nov)
- no updates
- maybe update next week
### Uncharity Vigil (jan)
- no updates
## Library
- Choice between large throne of glass and small throne of glass
- We will keep the large one
- We can keep the small too for now
- it small
- Chase realphabetised Marvel and DC comics
- not a single double?
- Marvel and DC should be demarkated by a barrier of some kind
## Communications and Records
### Weekly emails
- They're happening in theory
- In practice I forget them sometimes
>Merlin: make Keifer send emails
### Minute distribution
- There's a how to minute the Keifer way guide now for when I'm not here
### Discord server structure
- It's looking good!
- Make the spidermen point at things
- There does seem to be more media discussion going on
## Treasury
- guys we recieved $113 and $20 on Uniprint in February, anyone know why?
- apparently we do know
- we should use this for future printing
- Harry's not here
>Harry: renew Disney+
## Content Creation
### Piffle
>Chase, Lexie: go to the cupboard
### Podcasting
- we still want to do hitchhikers
#### Podcasting forms
- no updates
## Guardian updates [closed section]
>Chase: get a little bit of felt for the fridge and door
- Aoibhinn is now a Guardian
>Merlin: contact new Guardian
## Closed Section
- [is closed]
## Guild affairs
- Apparently you may only change your constitution at an AGM and you are supposed to upload it to the guild website within 2 weeks not email it to Guild
- They have however accepted our constitution anyway
- All committee members should now be able to file EMPs, but we don't know how Ed is supposed to log into the guild website to begin with, not being a current student and all
- Maybe Ed can with old student number
### Special SOC Meeting (1/apr)
- It's this evening for Presidents
### Cameron Hall meeting (8/apr)
- We got an email from Jameson
- There's a meeting for Cameron Hall clubs
### Next SOCPAC meeting (21/apr)
### Next Tenancy meeting (???)
- we'll see
## General business
### Table
- retabled temporarily
#### Meeting closed: 3:29pm
## Action items:
Merlin:
> Make Keifer send emails
> Contact new Guardian
Chase:
> Ask people what to buy for sponsor crawl
> Go to the cupboard (along with Lexie)
> Get a little bit of felt for the fridge and door
Keifer:
> Make UniSFA a Github account
> Combine membership lists
Harry:
> Run pre-charity vigil foodrun (more energy)
> Renew Disney+
Lexie:
> Go to the cupboard (along with Chase)