# 20210408 UniSFA committee meeting
###### tags: `committee meeting 2021`

#### Attending:
- Chase
- Keifer
- Harry
- Lexie
- Darcy
- Will
#### Apologies:
- Merlin
- Jack
- Ed

#### Meeting scheduled: 2:00pm 08/04/21
- We set up a mic
#### Meeting opened: 2:22pm

## Committee reports
### President (Merlin)
- I did not successfully bully Keifer : ( rip buddy
- Sponsor Crawl EMP done - we need to put an event up

>Chase: sponsor crawl event post

- Have been advising Jack on closed section matters
- I am going to a meeting with the ominous subject of ‘the Future of Cameron Hall’
- This is currently happening
- I went to another mystery meeting last week

Action items:

> Make Keifer send emails - not done

> Contact new Guardian - done (by chase)

### Vice President (Jack)
- none report left beef

### Librarian (Chase)
- I've been looking at book buy options
- Consulted members about books
- Worked with others on things
- Brought in new hand sanitiser
- My Ibis has returned

>Chase: name Ibis

Action items:

> Ask people what to buy for sponsor crawl - done

> Go to the cupboard (along with Lexie) - not done

> Get a little bit of felt for the fridge and door - outsourced to Lexie

### Secretary (Keifer)
- Last week I worked with Jackie to put the finishing touches on Charity Vigil
- On the weekend I attended Charity Vigil
- I did a bunch of activities throughout the night
- I deployed the experimental un-table-round
- I basically did not sleep
- Everyone did a good job!
- I do, however, have *feedback*
- I got my cat Topaz back :blue_heart:
- Attended student leadership training
- Was the only person to RSVP on outlook
- I have been taught how to be responsible when there are *problems* going on
- I also now know how to file EMPs properly
- I am now qualified to manage camps

Action items:

> Make UniSFA a Github account - not done

> Combine membership lists - not done

### Treasurer (Harry)
Treasurer report (8/4/21)
- Current acc bal: $6,522.15
- Charity vigil money given to jackie
- Went to charity vigil
- Did food run
- Still no disney+ will organise at some point

Action items:

> Run pre-charity vigil foodrun (more energy) - done

> Renew Disney+ - not done

### Fresher Representative (Lexie)
- joined the discord (have not contributed in any way)
- opened cupboard and looked at Old Piffles
- I obtained felt I can bring in for the fridge

Action items:

> Go to the cupboard (along with Chase) - done

### OCMs
#### Darcy
- I have no actions items and I did none of them
- I went to the big thing on the weekend
- the charity night
#### Ed
- Did screenings, wen't to charity vigil
- Fun times all round
#### Will
- I went to charity vigil and not much else
- I took the bin out

## Events
### Screenings (ongoing)
- [Please send in your requests here](https://forms.gle/JdMvHkEfQ3iecArC7)
- Cam is planning on doing paert 2 of Evangelion
- Thursday morning cartoons to continue next week
- Darcy and chase also have things they would like to screen
### Trope Talks (ongoing)
- Chase is so busy and tired
- They want to do another but need suggestions for theme
- Probably a once a month thing

>Chase: get trope talk theme suggestions

### Charity vigil (3-4/apr)
- It went well!
- We raised like $2,000 for PICYS
- That's a record
- $180 through UniSFA
- Wrapup meeting Monday
#### Feedback for subcom
- the expensive pizzas were too expensive
- people expected to get a free raffle ticket on entry
- all but one member of the subcommittee had never attended charity vigil before
- Karaoke did really well and we should do it again in future
- We can and should invite UWAnime to get involved
- In future the subcommittee should be formed earlier and we shouldn't have to wait for everyone's AGM otherwise we'll have 3 weeks to organise the whole thing
- It's a medium EMP which should be submitted 4 weeks in advance

>Keifer, Will: wrapup Charity Vigil

#### Our feedback for ourselves
- Corin and Chase weren't happy they had to unexpectedly run the tournament
- I am not happy people assumed I would do it or find someone to just because I was the subcom rep
- I asked about our plans most meetings leading up to it and everyone shrugged and moved on
- I also asked the committee chat who would like to do it and noone responded
- In future we need to communicate about this more clearly and do more organisational work
- We could include guardians when asking people if they can/want to be more involved in activities
- We should start working on obtaining prizes earlier on
- The tournament could afford to have started earlier
### Sponsor crawl (1/may)
- Chase has recieved suggestions for book buy
- We will not be ordering anything
- We might not go to Quality Comics this time because we've already spent the usual amount there
- The list to purchase is being finalised
- The EMP has been submitted

>Chase: finalise book buy list

### Quiz night (aug)
- no updates
### Relay for life (oct)
- no updates
### Hall-o'ween (oct)
- no updates
### [redacted] in 3D^2^ (19-22/nov)
- all subcommittee reps are now in the discord
### Uncharity Vigil (jan)
- no updates

## Library
- nobody did the charity vigil option of donating to have the library rearranged
- some comic books were taken
- Chase is looking at relabelling the shelf sections
- they will definitely relabel the compactus
- A reserving books form has been made

>Chase: post book reserve form

## Communications and Records
- I didn't do the email or update the website
- Minutes are being distributed and everything is going normal

>Chase: bully keifer to do the emails

>Keifer: make github account

>Keifer: combine member lists

### Discord
- Darcy feels like there is a little too much joking about things in the venting channel
- Reminder for people to try to be sensitive about things, especially since it is hard to tell tone in text
- Members are entitled to make those boundaries clear and have them respected
- Merlin would like to know how people feel about the discord updates
- Jazz wants a noot noot
- It's working very well
- Corin would like to know where we rate the discord in terms on content
- in general it is comparable to being in the clubroom, but people do need to be responsible and reasonable and put things in spoiler bars if necessary
- a lot of things depend contextually
- Will says that the committee closed voice chat is currently public
- we should make it private so that it doesn't get disrupted and we can hold closed sections

>Merlin: touch up Discord things

## Treasury
- we have money and sent money
- there isn't much happening right now
- there's a record low number of transactions due to high use of the money box
- boxes are being labeled with prices

## Content Creation
### Piffle
- Lexie looked at the old piffles and did not find anything unexpected apart from the physical composition
- black and white with weird binding
### Podcasting
#### Podcasting forms
- booking form not done
- editor form mostly done but needs to be reviewed
- wavier not started

>Harry: finish off podcast forms

## Guardian updates

## "Closed Section"
- no actual closed section
- Harry: "I have realised that my actions have made members of the club uncomfortable, as such would like to apologise for those actions and promise not to repeat them"

## Guild affairs
### Special SOC Meeting (1/apr)
- Tony from the Uni and eleanor from SOC came to yell at t all the clubs because a sundowner went poorly
- The rules for EMPs is tightening and consequences will happen if things go wrong at another event
- All execs are required to have SLT
- I took it this week and Merlin's is still current, Harry is booked in, Jack unknown
- no foreshore events allowed
- further rules about high risk events
- Leigh promised us an email about it yesterday
### Cameron Hall meeting (8/apr)
- Merlin missed an hour of our meeting for this
- Remember the Cameron Hall elevator feasibility study? That happened and the university finally sent the info to guild who sent it to SOC
- An elevator is feasible but Guild cannot afford it and the uni refuses to pay for it but it has been added to the guild masterplan
- They will try to raise funds for it and we can expect it to be completed in... about 10 years
- Lots of further discussion about Cameron Hall improvements more broadly
### Next SOCPAC meeting (21/apr)
### Next Tenancy meeting (???)
### Tenancy
- Chloe emailed me about storage, we were assigned a different locker but she might be able to swap us back to it
- An agreement was earlier made
- She also wants us to remove the chain and lock which I told her we can do when the new lock is able to be installed

>Keifer: follow up with Chloe on storage

## General business
### Table
- still tabled

>Keifer: untable the retabled table

### Reports
- please write down the things you do so you can report on them, many reports have been extremely limited
- I can provide minutes edit link long in advance to make this easier

>Keifer: post about next meeting early

#### Meeting closed: 3:44pm

## Action items:
### Merlin:
> Touch up Discord things

### Chase:
> Sponsor crawl event post

> Name Ibis

> Get trope talk theme suggestions

> Finalise book buy list

> Post book reserve form

> Bully keifer to do the emails

### Keifer:
> Wrapup Charity Vigil (along with Will)

> Make github account

> Combine member lists

> Follow up with Chloe on storage

> Untable the retabled table

> Post about next meeting early

### Harry:
> Finish off podcast forms

### Will:
> Wrapup Charity Vigil (along with Keifer)