Slot: Tuesday, 27-02-2024 (14:00 - 16:00)
In-person workshops
Small scale online workshop
Large scale online workshops
Large scale workshop with local in-person meetups
In-person workshops
The host institution invites participants and covers the costs associated with the workshop, such as travel expenses for speakers.
CR workshop can add value to build completence of employees of host institution. CR can offer training as being part of grant proposals.
Giving paid in-person workshops require high-quality courses which can be achieved for example by training the trainers. The host institution is responsible for some of the work which makes it easier for CodeRefinery to organise. There is a limit on the number of attendees, usually with a maximum of 40 per class. The benefits of in-person workshops include better feedback, increased commitment from learners, improved evaluation of productivity, and individualized help. Sustainability of the program in the long run relies on effective publicity, including networks in various locations, teasers at conferences, revamped webpages, and other promotional activities like webinars and talks.
Small scale online workshop
Small scale online workshops can be initiated by the host institution or the organization. If initiated by the host, they should reimburse the speaker. These workshops have lower costs as there is no need for travel funding. The benefits of small online workshops include the ability to spread the content across multiple days with shorter courses, providing continuous feedback, improving learner commitment (if active participation is encouraged), evaluating productivity effectively, and offering individualized help with the support of experts in using different operating systems. The maximum number of participants is typically limited to 40 to ensure effective interactions with participants.
Large scale online workshops
Large scale online workshops are typically initiated by the organization running the program. However, they require more organizational work from the organization. These workshops have a lower level of obligation from learners, as they may be less committed compared to smaller workshops. Large scale online workshops can accommodate hundreds of participants, but they may face challenges in terms of providing continuous feedback, evaluating learner commitment, assessing productivity, and providing individualized help as the events get larger. However, all questions asked during the workshop are documented, and the answers can be reused. Technical issues are more likely to occur in large scale workshops, and any technical problems faced by participants become more visible as the event size increases. These workshops can also be spread across multiple days with shorter courses. However, it can be harder to motivate people to join as instructors, and communicating prerequisites for the workshop becomes more challenging, resulting in a lesser likelihood of prerequisites being followed. Additionally, there tends to be an increase in the number of questions asked and answers seen.
Large scale workshop with local in-person meetups
Large scale workshops with local in-person meetups offer better individualized help and continuous feedback. One approach to gauge understanding in real-time is through anonymous quizzes after each exercise. However, organizing logistics becomes more complex with multiple hosts involved. There is a potential challenge in dealing with disparate levels of learner competence. Both hosts and learners tend to show better commitment in these workshops. However, technical issues may still pose distractions. It is advisable to confine these workshops to a few longer days. One question to consider is the cost comparison between physical and online courses, and it may be beneficial to estimate the cost per learner in different scenarios. An rough estimate is 100 Euros per participant (budget/number of participants). Additionally, the physical space for the workshop should allow for breaks and exercise sessions to facilitate collaboration. Based on personal experience, local in-person meetups were particularly beneficial on day 3, while the remaining days, especially week 2, saw less impact.
Summary one
In summary, the host institution invites participants and covers the costs associated with the workshop, including travel expenses for speakers. CodeRefinery workshops can add value to the competence of employees, and the training can be included as part of grant proposals. In-person workshops require high-quality courses and may involve training the trainers. In-person workshops have a maximum attendance limit of around 40 participants and offer benefits such as better feedback, increased learner commitment, improved evaluation of productivity, and individualized help. Sustainability of the program relies on effective publicity and promotional activities. Small scale online workshops can be initiated by the host or organization and offer flexibility in terms of spreading content, providing continuous feedback, and offering individualized help. Large scale online workshops initiated by the organization require more organizational work and face challenges in continuous feedback, learner commitment, and individualized help. Large scale workshops with local in-person meetups offer better individualized help and continuous feedback but require logistical coordination. The cost per learner can be estimated, and the physical space should accommodate breaks and exercise sessions for collaboration. Local in-person meetups have shown benefits, particularly on day 3, while the impact decreases in later days.
summary two
in summary, host institutions cover workshop costs and invite participants, with CodeRefinery workshops adding value to employee competence and offering potential inclusion in grant proposals, while in-person workshops benefit from high-quality courses, limited attendance, and provide better feedback, increased learner commitment, improved productivity evaluation and individualized help, having their sustainability reliant on effective publicity; small-scale online workshops offer flexibility and continuous feedback, while large-scale online workshops require more organization and face challenges in feedback and learner commitment, and large-scale workshops with local meetups offer individualized help but require logistical coordination and have a diminishing impact over time.
Summary from #CodeRefinery team session on workshop formats:
In our session on workshop formats, we divided into two groups thinking of small workshops (in-person and online), and large workshops (online, and online with concurrent in-person sessions). For small workshops, we would like to make it easier to request one (practically: a way for an organization to provide funding and get an instructor to run a session for them).
For large online workshops, we need to better evaluate how it goes (live polls), and we need to reduce the complexity of attending, organizing, and teaching in a workshop. We do cool stuff, but cool also means new and complex. It's easy to volunteer to teach for 20 people in a room, a higher threshold for online/livestream/YouTube-posted - even though we do co-teaching and have put a lot of effort into getting instructors started.
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