# Project Planning AA-meeting

**Version 3** *// 26-06-2020*
Written by [Richard van 't Hof]([e-mail])

This is the planning for the AA-meeting (alternative applications meeting) project, which falls under Waag's Public Stack project. The goal is, in the first place, to make a podcast about the struggles even experts have when trying to reach the public stack ideal. Meanwhile the podcast questions to what extend one should accept (short term) impairment of abilities for the greater good. A second goal is to explore how this podcast could be integrated into a bigger visual narrative for the Public Stack website.

This planning lists all the tasks that have to be done for this project. It will also be added to Richard's Zimbra calendar, which can be used as a more visual version of this document. Here you can also find the day-to-day planning. This version of the planning is static. [The "living verison" of this document can be found on HackMD](https://hackmd.io/@TheRichArtSpace/aa-meeting-project-planning). Ideas, images and additonal project resources will be added to the [Project Research Board on Miro](https://miro.com/app/board/o9J_ktCfsKg=/). The [drafts for my monologues can also be found on HackMD](https://hackmd.io/@TheRichArtSpace/public-stack-podcast).

| Deadline | 26-06-2020 |
| -------- | ---------- |
| Timespan | 7 weeks |

### Change log

Version 3
- Deadline has been pushed back by one week to make the planning for the production-period realistic; This has been approved by Job Spierings.

Version 2
- Based on experiences last week: postponed some deadlines;
- Added new feedback deadlines including who is going to give feedback and when;
- Added new tasks (like processing feedback) to planning

## Legend

| Item | Definition |
| ------------------ | ------------------------------------------------------------ |
| Task | Name of the task |
| Description | Explaination what the task entails. This field might also contain a special deadlines. |
| Estimated duration | Estimate on how long the task will take to complete |
| From | Start of the period in which this task has to be executed |
| To | Deadline on which this task has to be completed |
| | |

## Pre-production

**11-05-2020** to **22-04-2020** (2 weeks)

> *Research interviews will still take place in production period*

| Task | Description | Estimated duration | from | to |
| -------------------------------------------- | ------------------------------------------------------------ | ------------------ | :--------- | ---------- |
| Decide format of podcast/storytelling format | Make tests & search inspiration for format of podcast. Also look for other hybrid forms that can work together with a website.<br /><br />**Deadline 15-05-2020**: *Send Public Stack team collection of autio tests, visual research and project moodboards to give feedback on.* | 3 days | 11-05-2020 | 13-05-2020 |
| ~~Write intro monologue~~ | Intro momologue where I discuss my reason to do this podcast.<br /><br />~~**Deadline 15-05-2020**: Send first version intro monologue to code team, Meia, Tiwanee and others for feedback~~ (done) | 3h | 11-05-2020 | 19-5-2020 |
| Process feedback intro monologue | Process feedback on intro text | 4h | 20-05-2020 | 22-05-2020 |
| Record intro monologue | | 2h | 19-05-2020 | 19-05-2020 |
| Edit first version monologue | **Deadline 20-05-2020 15:30:** Prepaire clip for Tiwannee for feedback session at 15:45_ | 4h | 19-05-2020 | 20-05-2020 |
| Process feedback monologue tiwanee | **Deadline 27-05-2020 11:30:** _Send clip to Meia for Waag DEMO session Thursday_ | 3h | | |
| Research guests | Research who they are, what they do and what interests them. This way I can ask them more poignant questions. | 4h | 18-05-2020 | 19-05-2020 |
| Invite guests | Decide which experts to invite<br />*Would like to dive more into the phylosophical side of why* | 1h | 11-05-2020 | 19-05-2020 |
| Do orienting research interview | Do interview with each invite (est. 60-90min). In this interviews I can explain the project and have a broader/ellaborate discussion.This also gives the possibility for guests to have influence over the end product. | 60-90min p.p. | 18-05-2020 | 22-05-2020 |
| Get recording equipment ready | **Make sure the following is ready:**<br />- Zoom H5n recorder<br />- *XLR-cable (!)*<br />- *Multiple packs of AA-batteries (!)*<br />- Røde NTG-2 shotgun microphone<br />- *Microphone stand (!)*<br />- Audio Technica m50x monitoring headphones <br />- Cleaning supplies for mic/room (!) | 2h | 22-05-2020 | 22-05-2020 |
| Reserve interview room at Waag/Pinto | Check the possibility to reserve a room at Waag/Pinto for the final interviews. This makes it possible to record guests with a good microphone. | 1h | 12-05-2020 | 22-12-2020 |
| Find recording director | Find someone who can help you to to record pieces of monologue as a second set of ears. | 30min | 15-05-2020 | 15-05-2020 |
| Spotting research interviews | After each research interview has been taken: decide what perspectives in this interview are worth putting into the podcast. **Write down these interesting subjects onto the podcast timeline at the research board. Also write down the questions for final interview.**<br /><br /><br />**Deadline 29-05-2020** *Send selection (3:00) of timeline off for feedback*<br />- Sander: * What do you think of the content discussed? Is it the right focus? (for 04-06-2020)<br /> | 3h p.p. | 18-05-2020 | 29-05-2020 |
| Do tests recordings music + find musicians | try to experiment with music with the tests. | 3h | 14-05-2020 | 22-05-2020 |

## Production

**25-05-2020** to 12-06-2020** (3 weeks)

> Recording interviews migh overflow into post-production period

| Task | Description | duration | from | to |
| ---------------------------------------------- | ------------------------------------------------------------ | ----------- | ---------- | ---------- |
| Record Interviews | Record final interviews at Waag/Pinto | 60 min p.p. | 25-05-2020 | 05-06-2020 |
| Spotting | After each interview has been taken, transcribe the whole interview. Also find the interesting/important parts and add markers to the audio fragments to imporve the searchability in the edit. | 3h p.p. | 25-05-2020 | 05-06-2020 |
| Write narration | Write the pieces of narration for between the interviews. | 4h | 02-06-2020 | 05-06-2020 |
| Record narration | Record the pieces of narration for between the interviews<br />- Try to find someone who can direct you while recording. | 5h | 02-06-2020 | 05-06-2020 |
| Gather external resources | Gather/download recordings, videos, audio fragments etc. that are going to be used in the podcast. *Please, keep track which resouces you're trying to use!* | 1,5h | 29-05-2020 | 29-05-2020 |
| Get permission for usage of external resources | Try to get permission for using the external sources that do not fall under Richard/Waag's copyright. | 15min p.p. | 25-05-2020 | 03-06-2020 |
| | | | | |

## Post-production

**08-06-2020** - **19-06-2020** (2 week)

| Task | Description | duration | from | to |
| --------------------------------- | ------------------------------------------------------------ | -------- | ---------- | ---------- |
| Editing | The edit of the podcast.<br /><br />**Deadline: 10-06-2020**: *Send off rough cut podcast for feedback, after: <u>EDIT LOCKED!</u> | 4 days | 08-06-2020 | 11-06-2020 |
| Sound Design | This period is used to record sounds (such as foley) & edit the sound design details for the podcast. This time can also be used to perfect the podcast edit.<br /><br />**Deadline: 15-06-2020**: *Send off sound designed podcast for feedback* | 2 days | 12-06-2020 | 15-06-2020 |
| Mixing | | 2 days | 16-06-2020 | 17-06-2020 |
| Mixing: test on multiple speakers | Make sure the audio sounds good on a variety of speakers | 4 hours | 18-06-2020 | 18-06-2020 |