# Training Steering Group re-start meeting
**Date & Time:** 21st Nov 2022 13-15:00
**Connection details:** https://stockholmuniversity.zoom.us/j/61444258608

## Welcome 🙌🏽

## Code of Conduct reminder
Adopted from the [Recurse Rules](https://www.recurse.com/social-rules)
* Be respectful, honest, inclusive, accommodating, appreciative, and open to learning from everyone else.
* Do not attack, demean, disrupt, harass, or threaten others or encourage such behavior.
* Be patient, allow others to speak, and use the zoom reactions & chat if you would like to voice something.
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## :hourglass_flowing_sand: Agenda:

| Duration | Activity | Time |
| ----------- |:------------------------------------------------------------ |:----------- |
| 5 mins | Welcome and housekeeping | 13:00-13:05 |
| 10 mins | Round table introductions | 13:05-13:15 |
| 10 mins | Information from NBIS Training | 13:15-13:25 |
| 30 mins | Role description discussions for TrLs and TrSG | 13:25-13:55
**15 mins** | **Break** | 13:55-14:10 |
| 15 mins | Ways of working in TrSG | 14:10-14:25 |
| 15 mins | Course mapping exercise | 14:25-14:40 |
| 10 mins | Upcoming Training Meeting | 14:40-14:50 |
| 10 mins | Wrap-up & communications | 14:50-15:00 |

## Links & Resources:

- **Slides:** [ppt]()
- **Teaching inventory sheet:** [Spreadsheet](https://docs.google.com/spreadsheets/d/1F3BgEPL6HGuUVEzuIk-ZEPLHBVolpLKrjT6kWMYxOzs/edit?usp=sharing)

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## Rollcall:
🗣 Name/🐸 pronouns/✍🏼 Team affiliation and Site/🎓 Training inspiration (moment/person/thing/...)
* Stephan Nylinder / Data Management, Göteborg / First teacher at Uni, speaking exactly to the minute at lecture
* Jessica Lindvall / Training, Stockholm / meeting Allegra, Patrica, Terri and the ELIXIR team (the TtT course in Lausanne 2017)
* Gisele Miranda / she - her / BioImage Informatics - Stockholm / I got inspired by my colleagues at BIIF and how they handle teaching to the life science community
* Nina Norgren / NBIS Training Umeå
* Dimitris Bampalikis / he - him / Systems Developer - Uppsala / Train the trainer course
* Anna Johansson / she - her / CMB, Uppsala / Advisory Program Grand Meeting
* Louella Vasquez / she and all variants /HaC, Lund / Data Visualisation last Spring 2022 when we erroneously offered free registration because we did not read the training handbook
* Caroline Bivik Stadler/AIDA Linköping/Recent feedback that our 3-day AI course for clinicians has inspired to start research projects in imaging and AI
* Diana Iusan, application expert and training coordinator at UPPMAX, CodeRefinery staff member, teaching best practices for software development, Git / I enjoy co-teaching, sharing teaching material and also learning from others.
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## Silent Documenting:
### 1. The role of Training Liasons (TrLs) and the TrSG
**Current Governance document:** [text](https://docs.google.com/document/d/1W87CmAc-g0IRPV_CjD1k7I1tz-T6m0PYs1JJVb0OScA/edit)
### What are the expectations
* **on TrLs/TrSG from the team members?**
I would expect team members to "use" TrL in their team as a person who can answer basic NBIS training questions such as Where do I find information? Who should I contact for admin/economic questions or Canvas questions?
TrLs to also pass on feedbacks regarding training from the team to the TrSG.
TrLs should also be able to get feedback about training needs within the team

* **on TrLs/TrSG from the team managers?**
Team managers should be able to get an overview on how and where colleagues in the team spend training. TrLs to link to inventory documents

Team managers to adress questions to TrLs that will be transferred to TrSG when needed.

* **on TrLs/TrSG from the Training Coordinators(TrC)?**
* To be the eyes and ears outwards, a channel for information and updates, faster feedback on materials, information and what needs to be done. Do divide the necessary labour with arranging teaching so that each task lands where it is best handled.
* To feed-back any information regarding updates from NBIS training (as well as this being said in any Thursday meeting).
* The TrLs to have an overview on their teams training activities and involved colleagues (at least who are Course leaders and teachers and for which courses)
* **on TrCs from the TrLs?**
TrCs to spearhead strategy planning and outline training activities.

### What do you want the TrSG to work on?
* To discuss and decide on best-practices (e.g if we set-up guidelines on how to make training materials FAIR) that all teams and members should know about
* Landscape analysis across teams (will show how engagement are distributed across teams as well as provide possible gap-analysis)
* Share how to make training materials as openly available as possible (reaching beyond the course instance)
* Discuss any possible internal training needs
* align courses from different groups/communities
* find gaps in teaching material and try to fill those in = new courses needed?
* evaluate performance of courses offered in terms of attendance, demand, feedbacks etc and identify factors to improve or perhaps drop the course
* write a performance review at the end of the year
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## Break (15 mins)
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### 2. Ways of Working

**Recurring meeting time options:**
(please indicate your availabilities by adding your initials to the suggested times)

~~📆 1st Monday of the month @~~
~~1. 🕰 10:00-12:00 SN, LV, DI, GM*, NN, DB~~
~~1. 🕰 13:00-15:00 LV, DI*, GM, NN, DB~~

📆 **3rd Monday of the month @**
*Decision: Alternate between the following (see calendar invites. Start December 19th 13:00 -- 15:00)*
1. 🕰 10:00-12:00 SN, LV, DI, GM*, NN
1. 🕰 13:00-15:00 SN, GM, DI*, NN, AJ, DB

(*) if needed

❌ None of the above:

##

**Would you like to have an onsite kick-off in Feburary?** 👍 or 👎 ( comments encouraged)
👍 or 👍👍👍 if in Lund :D, lunch to lunch is the best
Yes, anywhere where we can sit down for a while and discuss
yes, in connection to the NBIS retreat would be best +1, +1
Yes, both in the retreat or not

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## Course mapping exercise
🔎 NB! This is an explorative exercise and all answers are good answers.
* In the sheet **Course mapping - Teams**, in the [teaching inventory]( https://docs.google.com/spreadsheets/d/1F3BgEPL6HGuUVEzuIk-ZEPLHBVolpLKrjT6kWMYxOzs/edit#gid=1283479062), for each course indicate if you think this course should be mapped to your team.
* In the sheet **TA mapping - Teams**, in the [teaching inventory]( https://docs.google.com/spreadsheets/d/1F3BgEPL6HGuUVEzuIk-ZEPLHBVolpLKrjT6kWMYxOzs/edit#gid=1283479062), for each course indicate if you think someone in your team could constributa as a TA to.
* In the sheet **New training activity**, in the [teaching inventory]( https://docs.google.com/spreadsheets/d/1F3BgEPL6HGuUVEzuIk-ZEPLHBVolpLKrjT6kWMYxOzs/edit#gid=1283479062) add current or planned training activities that could be added to NBIS training catalogue.

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## Wrap-up & Communications
**Use [ppt](https://docs.google.com/presentation/d/1fsvGPfQnR3-1uMxllRrReIQc2T7Atrd_IxnMjBoGunA/edit?usp=drivesdk) to add information**
* ### What to BRING BACK to your team?

* ### What to CATCH in your team?
*

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## Next meeting:
Dec 19th 13:00 – 15:00