# Training Steering Group February 2023
**Date & Time:** 20 February 13:00-15:00
**Connection details:** https://stockholmuniversity.zoom.us/j/61444258608
**TrSG book:** https://hackmd.io/@elinkronander/TrSG/%2F5SYwXztaTpKrn95vDPh1jw

## Welcome 🙌🏽

## Code of Conduct reminder
Adopted from the [Recurse Rules](https://www.recurse.com/social-rules)
* Be respectful, honest, inclusive, accommodating, appreciative, and open to learning from everyone else.
* Do not attack, demean, disrupt, harass, or threaten others or encourage such behavior.
* Be patient, allow others to speak, and use the zoom reactions & chat if you would like to voice something.
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## :hourglass_flowing_sand: Agenda:

| Duration | Activity | Time |
| ----------- |:------------------------------------------------------------ |:----------- |
| 5 mins | Welcome and housekeeping | 13:00-13:05 |
| 5 mins | Round table introductions | 13:05-13:10 |
| 20 mins | (information) NBIS TrC | 13:10-13:30 |
| 20 mins | (information) NBIS TrLs | 13:30-13:50
**15 mins** | **Break** | 13:50-14:05 |
| 15 mins | Onboarding of TrLs to NBIS training | 14:05-14:20 |
| 20 mins | Training onboarding for new employees | 14:20-14:40 |
| 10 mins | AOB (any other business) | 14:40-14:50 |
| 10 mins | Wrap-up & communications | 14:50-15:00 |

## Links & Resources:
[Onboarding/offboarding routines feedback document](https://docs.google.com/document/d/1ooCAWmrywCn2QYhv1m3Wtiso_N5q2-q6SWpIwLqXp7c/edit#heading=h.yz6brlciii31)

## Rollcall:
🗣 Name/🐸 pronouns/✍🏼 Team affiliation and Site/🗺 a place you'd like to visit
Mihail/he-him/TrC/Singapore
Elin/she-her/DM & TrC Uppsala/ so many places...Lisbon
Dimitris/ he-him/ SysDevs Uppsala
Gisele/she,her/BIIF, Stockholm/North Sweden
Stephan/-/DM+TrC, Göteborg+Uppsala/My sofa
Louella/she,her/HaC Lund/Greenland

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## Information from NBIS TrC
* Training meeting Monday 8/5 13-15
* Co-course leader with Mun-Gwan for the Biomarker and Discovery course : Prasoon Agarwal
* Training, outreach and support strategy meeting 14/2
* Advertise NBIS in each course - AP: create a short slide deck
* SciLifeLab site coordinators
* Onboarding of new employees - APs: contribute to onboarding document, setup training onboarding meeting process
* Course blocks
* Administrative tasks
* New administrator with training as part of their focus area will be hired, meanwhile TrCs could help with adding students to CANVAS for example
* SciLifeLab Day at new SciLifeLab sites
* Göteborg 17/4
* Umeå 11/9
* Lund 28/9
* Linköping 10/10
* SciLifeLab Training Hub launched
* Hiring 2 Scientific Training Officers

## Information from NBIS TrLs
Follow up from last meeting see [January wrap-up and communications](/ACqrp2kYQQ2qDsxeFd5T9A?view#Wrap-up-amp-Communications)

| Team | Notes |
| -------- | -------- |
| AIDA | |
| BIIF | BIIF (mainly Christophe Avenel) is now focused on the Workshop in Neural Nets and Deep Learning. March 20 – March 24.
| Cell & molecular biology| |
| Data Management | |
| EvoBio | |
| Health and Clinical | Limiting factor for Training course block is room availability. |
| Microbiology, Immunology and Structural Biology ||
| Systems development | |
| UPPMAX/Compute and Storage| |

---
## Break (15 mins)

## Onboarding of TrLs to NBIS Training
Demo from Stephan [NBIS Training Root](https://drive.google.com/drive/folders/0B02EyQCDX5qxUG5kX1prMFdISTg?resourcekey=0-YUBYqnDQfbH5eLissSmbcw)

## Silent documenting
### 1. Training onboarding for new employees

What does a new employee at NBIS need to know about training?
* How much time allocation can one give to training as a TA/Instructor etc ? (= Expectations wrt engaging in training activities)
* General information on what training is at NBIS. How to engage in the training and in what ways it can be done. What is expected from the new employee (if there are expectations at all?).
* General overview of the course catalogue. What are the available courses (and resources)
* Who is the TrL of their team
* What is CANVAS and how it is used
* There is a google training calendar that you can add to your calendar.

What does the TrSG need to know about the new employee?
* What courses can the new employee contribute to? What are their expertise and interests?
* Prior experience with training
* General interest in teaching

How should this information reach the new employee?
* (Apart for the meeting) In SysDevs we have a document (Hitchhiker's guide to NBIS) with all the information we consider important for new employees, such as where we store documents, whom to contact with specific questions etc. Maybe something similar would make sense to training?
* If possible, personal meetings between TrC/TL and the newly employed
* Each team (and the corresponding TLs) should present/highlight training activities to the new employees

### 2. Training offboarding for employees

What should someone leaving NBIS do in regards to training before leaving?
* Use a checklist with signatures to make sure they contact all the people as required
* If the person is a course leader, make a suggestion for his/her replacement (or actively help finding a replacement).
* Make sure there is documentation on the material being "left behind"
* Make sure training material is "located" at NBIS

## AOB

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## Wrap-up & Communications

* ### What to BRING BACK to your team?
* New admin will be hired (do not refer to Admin-Jenny!), meanwhile contact TrC if needed
* Re-organised GDrive

* ### What to CATCH from your team?
* Changes staff

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## Next meeting:
Monday March 20 10:00-12:00
Idea: breakout rooms to prepare material