###### tags: `Meeting Notes`

# Core Team Meeting 2022-08-16

_Attendees:_
- Afri
- Franzi
- Alex
- Raul
- Kaan
- Rose
- ligi
- Carl
- Anna
- Hany
- Eylon
- Caspar
- Nich

## Overview of Workstream Leads & Contributors
- https://office.ethberl.in/pad/#/2/pad/edit/832o4AbMbssHdXCJafTyVPaE/

## General Updates & Discussion
- Join us to inspect the venue on Wed, 5pm at Factory
- Come to our get-together after work on Thu, 6pm at the ChainSafe/EF offices

## Update Round of Workstreams (workstream leads in brackets)

#### General / Legal (Afri)
- finally got bank access
- still waiting for notary documents
- still waiting for both accountants
- next up is kraken account
- no update on lost pinata payment
- hacker applications close today (800 applications)
- start sending out rejections
- ordered german paper money (1923) for the trophies
- github sponsor bounties, hacker matching
- https://github.com/ethb3rlin

#### Core Planning & Content (Franzi, Afri)
- reviewing hacker applications, for the last time, this week!
- big wave of approvals tomorrow, late wave next week
- mentor and volunteer last tickets and rejections have been sent
- meeting at factory with murat on wednesday to finalize room distribution and schedule stuff
- prelim schedule: https://office.ethberl.in/pad/#/2/pad/view/VuQlUkt8gTAoK-D5q-fZjhLMe8WYjXFdhcyqiyMPHCg/
- rooms: https://office.ethberl.in/sheet/#/2/sheet/view/VNlaZKFsFdjVzuVLkkrZxEfZWB10CJxyN8fY5dEWOgs/
- next up
- finalizing hackathon track descriptions and prizes
- nail down our speakers and finalize line-up
- continue to fill technical workshop schedule
- continue to help with swag, after swag finished, prepare all on-site print stuff (posters, banners, rollups, stage decoration, wristbands, lanyards, prize trophies, photo wall with sponsor logos etc.)

#### Design (Hany, No BS)
- finalizing t-shirt swag designs

#### Website (Kaan)
- added rough schedule
- added links to sponsor bounties and hacker matching
- question for website:
- when faces up
- which faces up?
- core team
- judges
- speakers
- mentors
- knowledge base / detailed hacker info / hacker manual on the website
- where to stay: hotels, couch surfing info
- what do I need to know before coming
- what do I need to know for hacking
- where do I get help
- link to old knowledge base: https://ethberlinzwei.github.io/KnowledgeBase/
- Interactive map for rooms? Are the event rooms set?
- preliminary here -> https://office.ethberl.in/sheet/#/2/sheet/view/VNlaZKFsFdjVzuVLkkrZxEfZWB10CJxyN8fY5dEWOgs/
- floor plan is here -> https://office.ethberl.in/file/#/2/file/Gmr+cNp77dipHZT7hSMmEGG+/

#### Sponsors (Nich, Raul)
- current status:
- paid 361.9k (72%)
- signed 446.9k (89%)
- confirmed 536.9k (107%)
- tier 0 and 1 sold out
- tier 2 and 3 waitlist (signing last agreements)
- plenty of community and frens available
- another sponsors office hour this thursday, 5pm
- we sent the info on booths to tier 0 and 1 sponsors (we need to send swag address for them as well and bounties github link - will do on sponsors office hour)
- Galaxis agreement sent, POAP agreement sent, Polygon invoice sent
- From now on, we are accepting only DAI/USDT to speed up payments
- Following up on payments with Optimism, Celestia, Orchid, Entropy. Greenfield decided not to continue sponsoring.
- Technical workshops: keep asking to sponsors - are we adding this to website?

#### Community & Communications (Helena, Eylon)
This week's schedule:
- Today - ONE MONTH TO GO! hacker application deadline, (remind people they need to claim their vouchers as well)
- Tmw - Cinebar sponsors
- thursday - Tier 2 sponsors
- Friday - Last part of winners thread
- We should also launch the twitter avatar thing tmw too 😊

#### Swag (Carl)
- Expected cost just reached the budget. Can rearrange a bit to make space.
- finalizing shirt designs with Hany. Need to focus on string bags and survival bags this week.
- ordered cropped tops (H&M), delivery today(?), can someone deliver to printworks?
- verbally confirmed with printworks (still pending offer)
- yellow-paper prototype
- no tornado-cash cd-roms?
- Decision: no tornado cash cd-roms
- Budget for wristbands? - doesn't need to be included in the swag budget. we have a seperate buffer for it

#### Experiences Curation (Helena)
- post-web assembly proposal
- Escape room & treasure hunt we will need to raise 4k
- Griff and team sending over the storyline & mechanics for us this week
- Call with Ola got reschuled to thursday
- Beth & regeneration raum pulled out as they have other commitments that weekend and will jave no one to come and manage it
- List of current experiences:
https://office.ethberl.in/pad/#/3/pad/edit/eef5a33a00db345946aa29e56eda36e9/
- Weekly meeting on thursday at 11am CET if anyone wants to jointoday

#### Volunteers (Rose)
- final batch 3 sent out yesterday along with rejections
- 43 tickets claimed
- telegram group (32 volunteers joined)
- Started shift plan
https://office.ethberl.in/sheet/#/3/sheet/edit/ef3961c7fa53243adefce3088f09e496/newpad=e30%3D/
- Do we need volunteers during lunch, dinner, midnight snack? Or does Factory take care?
- Please fill in volunteer requirements!
- https://office.ethberl.in/sheet/#/2/sheet/edit/8iVS5dYb-6Ra9pX3VVYI6xPi/

#### Mentors (Anna, Caspar, Kirill)
- final batch 2 sent out yesterday along with rejections
- rejection email: to everyone not accepted, correct? correct
- reminder to claim voucher - email to be sent out
- meeting tomorrow to discuss on-site mentoring and helpq

#### Judging (Nich, Jacob, Ksenia)
- last week went over judging process proposals and got a better idea of how it will work with the proposed timeline and everything with tracks, meta awards, and community QV
- a group of us will be testing out Shutter/Snapshot shielded QV solution on Rinkeby
- judges status sheet https://office.ethberl.in/sheet/#/2/sheet/edit/xtfgBy54fSz4L3PMS6pE6DGc/
- made a judging scorecard template https://office.ethberl.in/sheet/#/2/sheet/edit/VZLfYpXco8gy67iVZh68JPud/
- workstream meeting after this call in the same jitzi room

#### Entertainment (Helena, Alex, Ana)
- Offer 1: æve & œlgarten (former Chalet)
- Offer 2: Watergate (both floors+ terrace)

#### Ticketing (Ligi, Afri)
- sending out vouchers
- extending vouchers

## Miscellaneuous