# How-to-Reprohack Workshop Planning (Part II)

* ### Suggested Agenda:
9:15 - 09:30 open zoom call, accept participants
9:30 - 09:40 People drop in, sharing links to collaborative doc in chat, run two polls: Who are you/ Do you know reprohack via zoom. Daniela moderates
09:40 - 09:50 Introduction (plenary), by Kristina
09:50 - 10:05 Reprohacking a paper together: how far do you get in 10 min? (breakout rooms: how many?), by Kristina
10:05 - 10:20 Organizing your own reprohack (plenary/hub-demo/organizer check-list (https://docs.google.com/spreadsheets/d/15LNtRxCPn4YyH4R3Uuep7oEMT29_nAWdU9t-k0w3eGc/edit?usp=sharing)), by Daniela
10:20 - 10:35 Organizing your own reprohack (two break out room tasks: have enough breakoutrooms to have about 6 ppl per room), introduce exercise/task by Daniela
10:35 - 10:45 Outro: Vote for the top three ideas (by adding a +1)/ What did you learn? (plenary), by Kristina
10:45 - 11:00 Time for individual feedback and open questions, Breakout rooms open for participants to work together or schedule further meetings (have 4 breakoutrooms ready so that those can be used for individual feedback sessions), by Kristina and Daniela

* ### To-Do's:
* Zoom Call - share details with Rania/amios (Daniela) :heavy_check_mark:
* Zoom Poll (Daniela)
* adjust slides (Kristina) :heavy_check_mark:
* Decide on breakout rooms/ at the minute
* Set-up a collaborative document for the two breakoutroom activities (Daniela) :heavy_check_mark:
* Prepare the Hub tour (Daniela)

## Intro
* Ice breaker (Interactive)
* Summary of ReproHack objectives
* Quick History
* Quick tour of the Hub
* Slack community

## Event type

* 7 flavours of ReproHack

## Leading up to the event
* ### Preparing materials:
* Create Eventbrite Registration Event
* Adding event to hub
* host & contact email
* template description
* agenda table
* Preparing slides
* Preparing hackpad
* Advertising the event
* Requesting papers
* Finding and inviting speakers
* Scheduling
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## Demo of activities
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* Welcome
* Ice breaker
* House Keeping
* Code of Conduct
* Tips on Reproducing and reviewing
* Guiding through paper selection
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* Sign up to hub
* Inspect feedback form
* Ask participants to report issues
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* Guiding re-grouping discussions
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* Reminding participants to complete feedback form.
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## After the event:
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Encourage participants to:
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* Submit their own papers
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* Organise their own events
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* Join the slack community
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* Contribute issues
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* If they have django / python / web dev experience - contribute to the hub

# Old Notes (from NL Open Science Festival):
Overall Aim of the workshop:
- every participant leaves with a clear idea in their mind about: if, how and ideally also when they will organize a reprohack

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Assumed prior knowledge about computational reproducibility?
- none; i.e. we need a brief introduction about what that is

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Brainstorm/ Brain-Dump:
- collaborative document
- templates for participants
- clean up github reprohack-hq
- poll questions (Who are you, what sort of reprohack are you interested in?, Ever joined one?)
- Reprohacking one paper together

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Before the workshop:
- Poll Questions/ Pre-Workshop Survey (Three Q)
which institute are you from?
what is your role/ main role in research?
How far is your planning for your own Reprohack? (Scale 1-5/3)

Proposed Agenda:
10-11:40 am

- Introduction (10 min, plenary)
- present poll results
- who are we?
- what is computational reproducibility?
- how does reprohack work and why is it awesome?
- what will you do during this workshop?

- Reprohacking a paper together: how far do you get in 10 min? (15 min, breakout rooms)
- "speed hacking session" ?
- One paper, can be "easy" paper
- 5 break out rooms for hacking
- 3 trouble shooting rooms
- keep collaborative document to write down biggest issues
- Organizing your own reprohack (20 min, individually)
- Part I: LOGISTICS
- introducing the organizers checklist
- which choices do you need to make (audience, online/offline,interdisciplinary or not)
- individual work/ everyone at their own pace

- Organizing your own reprohack (10 +15 min, break out rooms)
- Part II: Paper Donations and Participants
- break-out room assignment I:
- come up with 3 arguments to convince colleagues to donate their work
- come up with 3 communication channels to advertise reprohack to your community

- break-out room assignment II: participants giving feedback to each other
- feasible/ not?
- other ideas/options?
- what are main issues you foresee?
- do you have a team/network to help you?

- Outro: What did you learn? (10 min, plenary)
- Overview slide: where can you find help/inspiration/support
- Open Questions, Wishes, Feedback
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Final Agenda with breakout room details:
9:45 - 10:00 open zoom call, accept participants
10:00 - 10:05 People drop in, sharing poll results on slides, sharing links to collaborative doc in chat, Daniela moderates
10:05 - 10:15 Introduction (plenary), by Kristina
10:15 - 10:30 Reprohacking a paper together: how far do you get in 10 min? (breakout rooms: four breakoutrooms, helpers: Paloma Rojas Sauro, Anna Krystalli; plus back-up rooms if individual meetings are necessary), by Kristina
10:30 - 10:50 Organizing your own reprohack (plenary/individually), intro by Daniela
10:50 - 11:15 Organizing your own reprohack (two break out room tasks: have enough breakoutrooms to have about 6 ppl per room), introduce exercise/task by Daniela
11:15 - 11:25 Outro: What did you learn? (plenary), by Kristina
11:25 - 11:40 Time for individual feedback and open questions, Breakout rooms open for participants to work together or schedule further meetings (have 4 breakoutrooms ready so that those can be used for individual feedback sessions), by Kristina and Daniela and helpers

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Todos:
- Make poll questions, select platform for poll questions - Daniela
https://leidenuniv.eu.qualtrics.com/jfe/form/SV_9Zwb6CUgiFXMP2K
- make slides for intro and outro - Kristina
- make "organizers template" -Daniela/core team
- https://docs.google.com/spreadsheets/d/15LNtRxCPn4YyH4R3Uuep7oEMT29_nAWdU9t-k0w3eGc/edit?usp=sharing
- decide which paper to reproduce and how to "serve" the paper -Kristina (paper 33 here: https://sheffield-university.shinyapps.io/ucl-oa_week-reprohack/)
- clean reprohack-hq github account to have one folder with core information: templates, text examples, sticker templates, logo, paper list, code for sending out feedback forms -Core Team
- contact Lauren Vargas ([e-mail])/ Tech host to meet one week prior to Workshop for a run-through -Kristina (done)
- Do we want/need to communicate with participants before the session? -YES; with poll questions and updated zoom -Daniela/write text: (Daniela to send email on Monday Feb 8)
- Dear Reprohack-enthusiast,
thank you for signing-up for the pre-conference workshop on "How-to-Reprohack", which will be online and is scheduled for 10-11:40 hrs (CET) on February 10th 2021. We will open the zoom call from 9:45 hrs onwards.

To prepare the workshop, we would like to ask you to make sure that you updated to the latest version of zoom. We will be using the break-out room function and would like you to be able to join rooms yourself.

We also prepared a short pre-workshop survey that will help us estimate how many participants to expect and to prepare materials that fit your background. Please find three questions about yourself and your reprohack experience here.

We are looking forward to working with you,

Kristina, Daniela and the rest of the Reprohack team
- Google Doc - with credits in doc itself "Please add Name and Affiliation to document" - later closed and shared to reprohack HQ repo -Daniela
- https://docs.google.com/document/d/1rqzgd1fLJuYu4wJdnUpzlG9Z4bHuxWHustlDANcNI70/edit?usp=sharing
- Kristina to add info about the speed hacking