# 8 Sep 2025

[:movie_camera: Zoom Meeting Room](https://zoom.us/j/91564716663?pwd=R3A2RDFGcU1wTVdoVTErYm1jNzVWdz09) | [:calendar: Shared Calendar](https://jenkins.io/event-calendar/) | [:notes: Meeting notes](https://community.jenkins.io/tag/governance) |

## Attendees 👥

<!-- Handles are from https://community.jenkins.io -->
<!-- * @MarkEWaite (Mark Waite) -->
* @jonesbusy (Valentin Delaye)
* @basil (Basil Crow)
* @slide_o_mix (Alex Earl)
* @NotMyFault (Alexander Brandes)
* @kmartens27 (Kevin Martens)
* @oleg-nenashev Oleg Nenashev
* @poddingue Bruno Verachten

## Upcoming Calendar 📆

* Next weekly release: 2.527 Tuesday September 9, 2025
* Next LTS: 2.516.3
* No release lead yet
* Release September 17, 2025

## Agenda

### News

* [Jenkins Election 2025](https://www.jenkins.io/blog/2025/08/08/board-officer-election-announcement/) has started
* Alex Earl leading the elections committee, following the election process
* Register to vote by joining the [election voter 2025 group](https://community.jenkins.io/g/election-voter-2025)
* Two board seats up for election (currently held by Mark Waite and Basil Crow)
* Five officer seats up for election (Security, Events, Release, Infrastructure, and Documentation)
* Nominate by sending a message to the [election committee](https://community.jenkins.io/g/election-committee)
* Currently have nominations for all open positions, but would like more!

### Action Items

* [ ] Basil create the attribution entries for the downloads page
* Continues on the to-do list [draft PR](https://github.com/jenkins-infra/jenkins.io/pull/6882)
* [ ] Mark Waite propose further definition of sponsorship tiers
* [ ] Mark Waite request transfer of Jenkins DNS ownership (jenkins.io and jenkins-ci.org) from R. Tyler Croy to the Linux Foundation

### Community activity

* [Community plugin maintainers proposal](https://docs.google.com/document/d/1GEI7tQp3UxGCbQQyF1JdujgwkoWcMluvUMFanV2nDGo/edit?usp=sharing) for discussion in Jenkins developer mailing list
* Java 25 will release in September 2025, Jenkins support will likely require a sweep across all the plugins
* Beta test with Java 25 update project and a small team
* Basil Crow, Mark Waite, Adrien Lecharpentier, Bruno Verachten, and Darin Pope
* Proposed the team and the people on it and sent a proposal to the Developers list
* The team is started to look at it and will go ahead full steam once the team is finalized.

### Governance Topics

* [Jenkins Election 2025](https://www.jenkins.io/blog/2025/08/08/board-officer-election-announcement/) status report - Alex Earl
* Alex will send out email to Developers and Users about nominations and registering for elections.
* Jenkins Contributor Summit 2026
* Friday before FOSDEM
* Will be around 31st Jan and 1st Feb (not official announcement)
* Alyssa Tong has confirmed the venue with Beta Cowork - $250 fee to reserve the room
* Expense approved by the Board - Yes, approved
* Mark Waite proposes we use a similar process as last year to prioritize attendees and their reimbursements
* Spreadsheet with proposed attendees
* Board members prioritize the attendees
* Reimbursements from the Jenkins CrowdFunding site
* Board approves this process
* CDF Membership Drive in September and October
* Being planned by CDF Governing Board
* Jenkins project needs CDF to continue strong and growing
* Encourage companies to become CDF members
* Must be a Linux Foundation member in order to be a CDF member
* JFrog artifact storage reduction project ([infra issue 4533](https://github.com/jenkins-infra/helpdesk/issues/4533))
* Darin Pope reduced our storage to less then 2 TB
* Deleted obsolete, unused caches after backup has been created
* JFrog sponsorship allows not more than 10 TB monthly bandwidth, we are typically 30 TB monthly
* JFrog access logs have been collected for over a month, Basil Crow has analyzed the data
* Basil's analysis of a month of logs does not show any major abusers
* Largest users are being invited to reduce their use
* Reductions will not be enough to drop below the JFrog 10 TB per month threshold
* Something more significant will be required
* Require authentication?
* Limit bandwidth over a time period?
* Other alternatives?
* Self-host an instance?
* Infrastructure changes are expected
* Limited responses from some companies
* Likely will block IP addresses of largest consumers for 2 days
* Identify remaining large scale consumers by refusing them for 2 days
* More conversations with those large scale consumers
* Large percentage of bandwidth from a single AI company
* Downloading every binary we had ever released
* They honor a robots.txt file that shows how to block their download
* JFrog is investigating that implementation now
* Not sure where this stands at JFrog
* Have done some work on our side to reduce the usage on our agents
* Usage has gone down 20-30% since the work started
* Currently don't see a path getting down that low with organic improvements
* Still an ongoing conversation with JFrog
* Next steps are to do some brown outs and block some IP addresses to see who complains
* This will allow us to find out who the top users are and communicate with them to reduce their usage
* In a holding pattern to determine next steps
* Waiting on JFrog for some feedback on what they want to do next
* Cloud expenses and plans
* Current situation
* Microsoft Azure sponsorship ends August 31, 2025
* $900 remaining in the donation
* Transition will complete before donated funds are depleted ([help desk 4691](https://github.com/jenkins-infra/helpdesk/issues/4691))
* Azure CDF - Remaining: $32,154 for 2025:
* August: $3,517 (forecast at ~6.5k :warning:, we can only afford 6.4k monthly until end of 2025)
* Efforts around decreasing costs are paying off: forecast went from 6.8k last friday to 6.5k today.
* DigitalOcean - Remaining $13,242.16 until January 02, 2026
* August: $140 (forecast at $240)
* Slight increase due to a training VM (expected)
* AWS:
* CloudBees:
* August: $399 (forecast at $658)
* Recent checks show increased data outbound on pkg.origin.origin.io
* Sponsored account ($89,470 credits lefts until 2027 => ~17 months remaining)
* August: $3,776.28 (forecast at $6.0k :warning:)
* EC2 plugin started to show “over-provisioning” behavior. WiP on fine tuning (GC orphaned, fallback to ondemand) to improve behavior
* Basil mentions that these changes have been released
* Having a lot of issues with no spot instances being available
* Right now we are waiting for instances to be available
* Need to determine if we want to do something else
* Basil is working with Damien to try and figure out a good mix of spot and other to get things going a little faster
* Software in the Public Interest (SPI) funds
* Mark received 4 board approval votes to donate remainng SPI funds to OSUOSL
* Donation still in progress with SPI, no issues reported
* Jenkins contributor summit next year?
* Use Jenkins funds from the CrowdFunding site
* Opens
* Oleg Nenashev
* Mailing list item about common account for Gradle portal for Jenkins based items
* Would like to have someone from the infrastructure team to determine next steps
* Rotating who leads the meeting
* Valentin Delaye - Oct
* Basil Crow - Nov
* Alex Brandes - Dec
* Mark - Jan