# LCCWG 2024-11-07 meeting

*Meeting started at 14:08 UTC.*

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## 0. Attendance

### Present
- Anisa - IT
- Arnalie - PH
- Charles - ZM
- Eugene - PH
- Geoffrey - UG (joined '10)
- Naveen - IN (left '12)
- Włodzimierz - PL
- Michael - UN

### Not present
- Besfort - XK (with apologies)

### Guests
- Matheus Gomes - BR
- Raquel Dezidério Souto - BR

## 1. Administrative
- Minutes of previous meetings: https://hackmd.io/@lccwg/BkiFaeN1yg
- Approved

## 2. Main agenda

### 2.1. OSMF/Board updates
- Skipped
- **Action item**: Invite Dani or the Board liaison to LCCWG

### 2.2. LCC Virtual Congress
- Post-congress tasks (from previous minutes)
- [NEW] Documentation
- Post recording online
- It is here: https://www.youtube.com/@osmlccwg
- Request and post presentation slides from presenters (check notes)
- Adam: Still have to create some notes regarding the OSM website Community page update
- Next Congress?
- [DONE in OSM Wiki](https://wiki.openstreetmap.org/wiki/Improving_the_affiliation_scheme_of_the_OSMF) - ~~Arnalie: Still have to create some blog post / diary / docu / [update community forum thread](https://community.openstreetmap.org/t/improving-the-affiliation-scheme-of-the-osmf/105288) regarding the OSMF Affiliation Models discussion~~
- both recap and announcement
- March 15
- Maggie might not be able to attend but will make sure to have someone from OSM US there
- St. Patrick's Day (Irish / US Holiday)

### 2.3. LC How-to + application updates/status

#### 2.3.1. umbraOSM (Brazil)
- Assigned to Włodzimierz / Eugene
- Cristoffs started the community consultation in Discourse:
- https://community.openstreetmap.org/t/umbraosm-local-chapter-aplication/120307
- Documents (translation into English not yet provided, also financial documents)
- Cristoffs doesn't recommend that the application should proceed:
1. They did not provide a complete set of documents - lack of financial, i'm accepted explenetions, but in light of additional facts it is a formal obstacle.
2. Consultations with the community revealed no support from the Brazilian community for a positive opinion on the application
- Therefore, according to my recommendation, the UmbraOSM application as a Local Chapter should be rejected and they should be allowed to re-submit it as an organization associated on the principles of affiliation as soon as they are developed and approved.
- However, we must include in these rules as a mandatory condition for submitting financial documents from which it will be clear that they can support themselves. At least for organizations with legal status.
- Matheus (moderator of OSM Brazil in the community forum and Telegram):
- Recommends that the discussion to start a LC in Brazil to restart
-

- Raquel sending email to LCCWG and actively comments in the community forum about the signature forgery.
- Raquel in the chat: Yes, it was confirmed by other person, Kauê Vestena
- Yes, there was another tentative of formalizing OSM Brazil , but without success
- Yes, Brazilian community is a good group, but there was this problem with this candidacy.
- And UMBRAOSM has a lot of problems with transparency and formal documents
- I can not think that this entity can apply again because of the huge irregularities that occurred

- Raphael (president of umbraOSM) sending email to Dorothea (admin), Arnalie (LCCWG) and Guillame (Board)
- does LCCWG want to take part on this?

- Questions/comments:
- Naveen: what is the difference between umbraosm and OSM Brazil group? any CoIs?
- Eugene: Brazil community is a very large group but not in any way a formal org; umbraOSM, registered org, is a subset of the community who applied to be LC but did not consult with the whole OSM Brazil community so many people are surprised and it was met with a lot of criticism
- Matheus: Many members are members of both groups. UmbraOSM was created to, in the future, try to be a formal org and apply to LC etc
- Raquel: Umbraosm is not registered yet, according to Brazilian law;
- Michael: take into consideration thematic groups; the application will be successful if OSM Brazil to come together as a group to apply as LC
- Matheus: Yes, we also have regional groups as well (at least 20), but all in the bigger umbrella of "OSM Brazil". We also have other formal orgs as mentiones by Raquel mentioned
- Geoffrey: I agree with Cristoffs's recommendation
- Cristoffs: agree, umbraOSM not apply as a LC and make documents in order; work on affiliation models
- Naveen: clearly tell them the process and why
- Michael: LCCWG cannot forbid orgs to apply: we evaluate the applications as they come
- Arnalie and Charles: agree with Michael
- Arnalie: we are not in the position to judge the forgery, but can evaluate the application based on our process: community consultation should be successful to be able to proceed

**Vote:** The LCCWG reject the umbraOSM as Brazil LC?
- Yes: 6
- clear the reason why: community consultation is unsuccessful
- it would be nice some public statement from LCCWG on the community forum thread
- No: 0
- Abstain: 1

**Action:**
- Cristoffs to draft about the rejection and publish to the community thread to be sent to LCCWG by tomorrow, 8 Nov
- LCCWG to review

#### 2.3.2. OSM The Gambia application
- Assigned to Anisa / Arnalie
- met with Jaria and Madeline last month and agreed to wait on docs to continue:
- Activity Report (received)
- revised Bylaws/Constitution
- financial report

#### 2.3.3. UniqueMappers Network (Nigeria) application
- Assigned to Michael
- I managed to get in touch with Victor from UniqueMappers Nigeria again. Would it be a problem to invite him to the LCCWG meeting so we can discuss missing steps on their application and actual interest?
- Documentation submitted about application of NGO but no financial statements
- **Action:** Michael to organise a separate meeting

#### 2.3.4. Perkumpulan OpenStreetMap Indonesia
- Assigned Maggie/Geoffrey (supported by Alyssa)
- Geoffrey: No update on this, I will follow up with Margie, so we can fast track the application, will give an upate in our next meeting

#### 2.3.5. others
- **Action item:** Timeline updates to indicate deadlines / responsiveness / current practice - Arnalie to draft and have LCCWG review before deadline https://osmfoundation.org/wiki/Local_Chapters/FAQ
- working doc: https://docs.google.com/document/d/1AwHQpc9QwsaJAhsfq9ENO_K-zKIetOdyiwt6KljBhtU/edit

**Vote:** approve?
- Yes: 7
- No:
- Abstain: 1

**Action:**
- Arnalie to send to Dorothea for implementation

### 2.4. Affiliation model + revisiting FPOSM agreement
- OSM Wiki documentation: https://wiki.openstreetmap.org/wiki/Improving_the_affiliation_scheme_of_the_OSMF
- Meeting organised by Arnalie last Oct 30.
- Report: https://hackmd.io/gvUpf4FTRKyziev4rSUsBg
- Arnalie wants to set up a group to focus on this topic
- like the moderation subcommittee before
- Matheus and Cristoffs expressed interest to be involved
- Co-organiser/s to help with meetings in a different timezone
- Eugene can co-organize
- Arnalie's commitment for this until Dec 2024

**Action:**
- subcommittee for affiliation models - Arnalie to open call for volunteers on same community forum thread
- invite everyone who expressed interest and attended previous discussions to join this subcom

### 2.5. OSMF ongoing 2025 budget cycle - LCCWG to discuss/think and send to Treasurer
- Eugene suggestion: roll over our budget request from last year: microgrants (almost 12k euros budget)
- https://osmfoundation.org/w/images/0/06/OSMF_2024_Budget_v2024-02-23.pdf
- Geoffrey: Same budget sounds good
- Arnalie: Microgrants should have a focal person to lead
- Expect Roland to send an email to WGs
- LCCWG to anticipate this

**Action:**
- have a focal person to lead
- respond to Roland's email re budget once received

### 2.6. Sponsorship from Meta
- Approved by Meta
- already sent acceptance and next steps to the organizers, now up to Board / Finance Com

### 2.8. SotM 2024
- Report back during this month: Geoffrey, Anisa, Arnalie
- Geoffrey: went well and according to plan
- Wasn't able to have a session/BoF LCC in-person
- No new chapter announcement (no new chapters!)
- Would be nice to be able to do these in Manila
- Anisa: Yes, a little bit of what the LCCWG does was shared during one of the panels where they shared about what Working Groups do and how to join

## 3. Upcoming National Events Inventory
* FOSS4G/SotM Oceania Nov 5-8, 2024
* SotM Rwanda Nov 15-17, 2024
- Geoffrey is attending
* SotM Kerala 16-18 Nov
* SotM Asia/Bangladesh Nov 30-Dec 1, 2024
* SotM LatAm Dec 6-8, 2024
* FossGIS March 26-29, 2025
* [State of the Map US 2025](https://openstreetmap.us/news/2024/10/save-the-date-sotmus-2025/) - June 19-21 2025
* [State of the Map 2025](https://www.youtube.com/watch?v=Q5dyxy6YxG0&feature=youtu.be) - Philippines
* [FOSS4GIT- OSMIT](https://2024.foss4g.it/) - Italy, Dec 14, 2024
* State of the Map DRC 28 Feb to 2 Mar 2025
* SotM Japan - TBA 2025
* FOSSGIS: 26-29 Mar
* State of the Map US 2025 - June 19-21 2025
* State of the Map 2025 - Philippines

## 4. Any other business
- Arnalie stepping back from LCCWG, and prioritizing SotM 2024 organization starting January
- No other business

## 5. Next meeting
- Currently scheduled for Dec 5
- **Action item:** Add monthly meeting schedule in osmcal.org
- Note that we will not have a meeting in early January due to holidays

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*Meeting ended 15:37 UTC.*