---
# System prepended metadata

title: Project document
tags: [team-documentation]

---

# Project document


## References

- [KDL's Terms of Reference](https://github.com/kingsdigitallab/sdlc-for-rse/wiki/A1:-Terms-of-Reference)
- [KDL's Statement of Work](https://github.com/kingsdigitallab/sdlc-for-rse/wiki/J1:-Statement-of-work)

## Notes on this process

- Started with a ChatGPT example
    - "Please could you write me a high-level sketch of a project initiation document for a software consultancy project"
    - "Could you please convert that document to Markdown?"
    - "The project is also an academic research project, so we need to think about the research goals"

---

# Project document

# Project Initiation Document (PID)

## 1. Project Overview
- **Project Name**: [Name of the Project]
- **Principal Investigator**: [Name and Title]
- **Project Lead (if different)**: [Name and Title]
- **Project Manager**: [Name and Title]
- **Date**: [Date]

## 2. Project Purpose and Justification
### Background
Briefly describe the context and reasons for the project.

### Objectives
Outline the main goals of the project.

### Benefits
List the expected benefits to the organization, stakeholders, and the academic community.

## 3. Research Goals
### Research Questions
Define the key research questions the project aims to address.

### Hypotheses
Outline any hypotheses that will be tested during the project.

### Expected Contributions
Describe the expected contributions to knowledge, theory, or practice in the field of study.

## 4. Scope of the Project
### In Scope
Define what is included in the project (e.g., specific functionalities, technologies, research methodologies).

### Out of Scope
Clarify what is not included to manage expectations.

## 5. Stakeholders
### Key Stakeholders
Identify key stakeholders, their roles, and responsibilities.

### Stakeholder Engagement
Describe how stakeholders will be engaged throughout the project.

## 6. Project Approach
### Methodology
Specify the project management and research methodologies (e.g., Agile, Waterfall, qualitative, quantitative).

### Key Phases
Outline the major phases of the project (e.g., initiation, literature review, planning, execution, analysis, closure).

## 7. Deliverables
List the main deliverables, including research outputs (e.g., papers, presentations) and their acceptance criteria.

## 8. Timeline
### Milestones
Identify key milestones and their expected completion dates.

### Gantt Chart
(Optional) Include a Gantt chart for visual representation.

## 9. Resources
### Team Composition
Identify the project team and their roles.

### External Resources
Outline any additional resources needed (e.g., tools, consultants, research databases).

## 10. Budget
### Estimated Costs
Provide a high-level budget estimate, including categories such as personnel, tools, training, and research expenses.

### Funding Source
Identify how the project will be funded (e.g., grants, institutional support).

## 11. Risks and Issues
### Risk Identification
List potential risks and their impact.

### Mitigation Strategies
Describe how risks will be managed.

## 12. Approval and Sign-off
### Approval Requirements
Specify what approvals are needed to proceed.

### Sign-off Section
- **PI**: [PI name], [PI department]
- **e-Research**: [e-Research name], e-Research
