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# System prepended metadata

title: ResBaz 2023 Steering Committee meeting
tags: [ResBaz2023]

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tags: ResBaz2023
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# ResBaz 2023 Steering Committee meeting

:::info

## Friday, September 16th, 2022 <br/>12\:00PM-1\:00PM MST

**Zoom**: https://arizona.zoom.us/j/85207571435

**Description**: 
ResBaz Organization meeting to discuss ResBaz AZ 2023
:::

**Agenda**:
1. Introductions
    - Say Hi! 
    - Top priority for ResBaz AZ 2023?
2. Discuss the scope of the mission and vision of ResBaz as an entity 
3. ResBaz AZ 2023: (Re)introduce the [UW model](https://datascience.wisc.edu/data-science-research-bazaar/), but more casual.
4. General organization and thoughts for organization. 
    - Clarifying / standardizing steering committee roles (e.g, Deputy chair is the chair the following year)
    - What else could we add?
        - Registration deadline, at least for instructors/helpers?
        - Qualtrics
    - What structure?
        - in person vs virtual
        - how to involve NAU/ASU?
      
      
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## Introductions
Name, Affiliation, Title, Email, Top Priority for ResBaz AZ 2023

Chris - involve more ASU/NAU
Greg - greater involvement, keep it accessible and low stakes, for attendees and presenters
Jeff Oliver - UA Libraries, strike balance between meaningful exp without backbreaking labor for SC
Lia Ossanna - UA SNRE, lossanna@arizona.edu, in-person versus virtual
Valeria Pfeifer - UA Psychology, vpfeifer@arizona.edu, 
Jessica Guo - UA CALS CCT, jessicaguo@arizona.edu, more front-end planning, diversify speakers 
Julian Pistorius, Self-employed, Dogsbody, julianp@arizona.edu, become more sustainable, represent AZ, get national org started, become more professional
Emma Reich - NAU, more people from NAU, informatics grad student association
Jaime Yazzie - Tree Ring Lab, jaimeyazzie@arizona.edu, lightning talks and lightning discussions
Tina Johnson - Data Science Institute, Organizational Development Specialist, develop organization structure 

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## ResBaz Scope and Mission
* Mission/Vision on website
* Some expectations are not being met
    * Software focused event?
* Diverse group that attend ResBaz events
* Coffee and code: University folks get the most benefit
    * Rebrand 
* Continuity
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## ResBaz 2023
* Special sessions built around themes
* Lightning talks and discussions
* Communities: 
    * Across institution
        * Research/academic community
        * Common disciplines
        * HPC at ASU
        * Communities of interest (same methods/workflows)
    * Other representation
        * Poppy
        * Alex Bigelow
        * Ryan
    * Cross-pollination with other organizations
        * ResBaz international
        * Carpentries
* Hack-a-thon
    * Repro-hack: https://www.reprohack.org/
    * General hackathons: https://www.hackathon.com/
    * Can be intense
    * Maybe do it in the weeks leading up to the festival, then have groups report on their experience
* Virtual/In-person
    * In-person
    * Collaborative
    * Probably need in-person and virtual
    * Umbrella model - shared virtual events, but local events organized by each university
        * Tucson ambassador to help other groups organize similar events






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## Collaborative Meeting Notes from May 26th, 2022 Business Meeting

- UW Model
    - Conference
        - Yearly themes? 
            - Maybe session themes, rather than an overall theme
        - 3 weeks
            - spread over time
            - not as long chunks
        - Sponsored
    - *We want to keep the grassroots spirit!* 
        - Organizing chair: Greg Chism (to start a 2yr leadership model)
        - Organizing deputy chair: TBD 
    - More 'low stakes' presenting (e.g., data blitz, poster session)
    - More discussion sections
- Debrief
     - Operational Manual
        - Zoom sessions could run more smoothly (toward above)
        - Qualtrics for regristration and feedback
            - auto emails to registrants
            - auto add-to-helper-list
        - Deadline for new workshops
    - Orientation sessions for ResBaz participants e.g., visual guides
        - how to use hackmd, when to use 
    - Zoom Drama! 
    - last slide could feature a feedback survey
        - Or anonymous Carpentries-style feedback ("one up, one down") on HackMD for each session
        - 
    - qualtrics for registration
        - ask demographics after registration 
    - Communication and instructor/helper wrangling
        - Jessica: Felt like she was late.
        - Chris: Felt that it was timely.
        - Julian: If we follow UW model there will be less helper & instructor wrangling.

    - Hackathon / community involvement
    - Projects in progress on **Day 1**
    - Marketing what happened
        - we gotta analyze the participant data
        - report? RMD? QMD? 
        - follow up ResBaz meeting to analyze data? like a hackathon?
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## Future Discussion
In this section, you can post your questions and feel free to answer if you have it. Questions will be answered during or after the workshop.

* How can we avoid having panels of all non-hispanic white researchers in the future? 

### To Do List

1. reach out to UW resbaz 
    - Chris Reidy, Ryan Bartelme has contacts, perhaps also Sara Stevens w/ Carpentries
    - do they have a manual?
    - how do they get all those sponsors? 
2. Ask Blake & Kelsey about any documentation/guide for organizing past events (Julian)


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