---
# System prepended metadata

title: Meeting Minute
tags: [Meeting, Templates]

---

Meeting Minute
===

###### tags: `Templates` `Meeting`

:::info
- **Location:**   https://utexas.zoom.us/my/kimray 
- **Date:** Thursday, May 16th at 11 am PT / 8 pm CEST
- **Participants:**
    - Kim Ray
    - Ariel Rokem
    - Yarik Halchenko
    - Camille Maumet
    - Stefan Appelhoff
- **Agenda**

1. Transition to hack MD `5min`
	> [name=suggested by BIDS maintainers]
2. OHBM "round table": timeline for preparations `10min`
    > [name=suggested AR]
3. BIDS 2.0 `5min`
    > [name=suggested by Yarik]


- **Host:** Kim Ray
- **Contact:**  <kimray@utexas.edu>
- **Reference:** - [Last week meeting minute](/s/template-meeting-note) Will use this for future meetings

:::

:books: Meeting Minutes
---
**HackMD transition**
- We are going to try this out and see how it goes
- Will this go into a GitHub repo in a manner that we can browse in the future?
- Can we retain links to minute docs in the Google Drive, like it has been for Gdocs?
- Lets use this for the next 3 meetings and determine if we stick with it. 

**OHBM town hall timeline**
- June 23-27, 2024 Seoul
- Lets work backwards from estimated June 27 Townhall meeting
- https://ww6.aievolution.com/hbm2401/index.cfm?do=ev.viewEvent&style=1&eventID=1756
- BIDS maintainers report: historically a powerpoint presenting BEP updates
- Current draft slide presentation: https://docs.google.com/presentation/d/1yL46eZ7LB0eLE3hOMX6eWMlC3ZvRzeTCb-5xnNI_Qok/edit#slide=id.g25b24ad950a_0_267
- get updates from BEP leads
- highlight the Open Science Prize and recent BIDS publications 
- Presentation should take no longer than 30 minutes to allow for more discussion afterwards
- Should we reorganize the structure of the presentation into BEP categories? 
    - strive to highlight what has changed over the past year
    - include version updates
    - list new BEPs (since the last townhall)
        - BEP 42: EMG
        - BEP 43: term mapping 
    - include BIDS 2.0 (Yarik added TODO slide)
    - highlight new contributors
    - may be mention the theme of "year of adoption", suggest audience can support adoption
    - audience involvement, however OHBM will likely request ppt slides in advance
    - include survey results from community challenges/barriers to BIDS adoption
- We should reduce the overall number of slides,
- how do discuss improving the diversity of BIDS contributors and community
    - We need this at all levels: adoptions, contributors, BEP leads, and governance 
    - can be more inclusive by having different skillsets within the BIDS community (not just coders)
    - we could use the location of the meeting as a way to improve the diversity
    - we should address multiple areas of diversity: gender, location, background of the people (e.g. computer science, medical doctors, neuroscience)  and this at different levels of BIDS (users, contributors, BEP leads, steering & maintainers) -- Camille: I am happy to contribute here
    - TODO: reach out "confirmed" participants (discovered emails, verify with Cyril)
        - `Xinian Zuo <zuoxinian@gmail.com>``
        - `Chaogan Yan <ycg.yan@gmail.com>`
        - `Jong-Min Lee <Jlee51@mgh.harvard.edu>`
- should we order BIDS stickers and stickers for posters using BIDS 
- will BIDS townhall be hybrid? 
- Does BIDS have standard flyers for OHBM?  Yarik volunteered to share his Dandi booth to host BIDS


**BIDS 2.0**
- INCF abstract: https://docs.google.com/document/d/1vnSUFqO7WbZYg0BUiOmHgGrXHBtvB5L6mBdjz6W1XBY/edit
- Should this be a BEP or Working Group?
- See formal process on BIDS website for establishing such a working group. 
    - this is separate from the BEP working group
- this is different than a typical BEP and should get wider community input
- governance doc says that a working group should advance the BIDS community, not the standard 
- Stefan will ask the maintainers for their opinions if it should be BEP or Working Group

:closed_book: Tasks
--
==Importance== (1 - 5) / Name 
### Steering Group:
- [ ] ==4== include BIDS 2.0 on Roundtable slides / Yarik 
- [ ] ==4== include BIDS year of adoption on townhall slides
  - [ ] ==4== how can audience advocate for adoption 
  - [ ] ==2== involve audience
- [ ] ==4== reach out "confirmed" participants for discussion on Diversity during OHBM townhall
    - [ ] ==4== Xinian Zuo <zuoxinian@gmail.com>``
    - [ ] ==4== Dr Jong-Min Lee
- [ ] ==4== Will OHBM townhall be hybrid?
- [ ] ==2== BIDS stickers for OHBM
- [ ] ==1== BIDS lunch at OHBM / Ariel
- [ ] ==3== invite Franco Pestilli to next BIDS steering group meeting.


### Maintainers:
- [ ] ==3== Ask the maintainers for their opinions if it should be BEP or Working Group / Stefan 


