# 2018-05-01
Location: Mozilla

Attendance:
- Joey
- Vivian
- Marjorie
- Zach
- Jason
- Dilini
- Sean

# Recap of the Design Sprint
> Check the doc for more info!

- Thanks for everyone who attended (and tried to attend :P )
## What We Did
1. Lightning Demos
- got some neat ideas from existing solutions
2. Crazy Eights
- made lots of quick 1 minute solutions
- then eight quick sketches of iterations of our idea
3. Sketch Ideas
- expanded on our favorite crazy eight idea

# Our Ideas from the sprint

## Ticket system
- similar to concerts
- one number for guest, one number for location
- shelter has tickets to give out equal to the number of beds they have
- staff member inputs the tickets code to upload that a bed was used onto the database

## Door keeps count
- The door has sensors that count when people move in and out
- Head count becomes nearly invisible, staff member doesn't have to watch the door.
---
#### Questions/Concerns/Ideas
- How does this work with locations that are not always shelter spaces?

## Space Occupancy Marker
- Guest checks into shelter from screen at the front
- front desk gives guest a marker
- guest physically claims space with the marker
- staff checks occupancy availability by counted non marked spaces
---
#### Questions/Concerns/Ideas
- Add glow in the dark markers?
- How does this work with mats?
- This might cause altercations if someone does not respect the rules and sleeps in claimed bed

## In and Out Entry
- Guest speaks to staff member
- staff collects their information and adds them to the system
- when leaving the site, guest is prompted to answer whether they will be coming back or not.
- if they are going out temporarily their space is reserved
- if leaving for the night, their space is freed up
- if they are gone longer than [some amount] of time, their space is freed up
---
#### Questions/Concerns/Ideas
- Coming back notification would be cool.
- What about guests that just come and go?
- Could their be abuse of this system to free up space for their friends
- How can checkin happen fast if theres a long lineup?

## Proecdure and Policy
- Increasing Staff engagement and training to reduce implenmentation barriers
- learning the existing procedure at locations
---
#### Questions/Concerns/Ideas
- need to analyze the operational policies in playe locations to make sure we are operating within these bounderies
- would screening staff and volunteers for technical proficiencey make it harder to get volunteers and staff?

## Status Based Database
- software shows the overview of the capacity of the dashboard
- each site's availbility status for each space can be seen; the geuesets checkin and out with fingerprint scans.
---
#### Questions/Concerns/Ideas
- fingerprint might be stigmatizing
- card or bracelet instead?
- it would be cool if cots had separators for privacy

## Quck input check-in
- Guesets arrive and cdheck in with staff member who can quickly view available spaces
---
#### Questions/Concerns/Ideas
- iltered input is cool; cool staff interface; How do people check out? Does this meet data requirements of SSHA?

## Sean's Ideas
- optical tracking
- RFID
- phone
- use OpenCV to scan glyph on wristband
- webcam at the front to scan the glyphs
> Me (Sean) I'm really good at computer vision!!

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# Discussing the winning solution
- computer vision might be a neat solutoin
- what is the fidelity of the data we want;
* how much info on each individual user?
* Just raw capacity number?
- How do we install something temporarily? Some of these locations are not shelters during the day.
- Braclet with barcode?
* logistics of distributing bracelet?
* stigmatizing
- St. Felix is like this:
- one desk with two volunteers at a couple that ask "would you like to sign in"
- Max looking for places to volunteer, may be interested in testing at ootc, interview questions

# Questions for Max
- Are people counted mulitple times at different times at night
- Are people counted as they come in the door
- Are people asked their age? Is their age estimated?
- Who is in charge of head counts?
- How does the ticket system work?
- Who determines a reasonable maximum capacity?
- how flexible is the determined number?
- Who takes the call fronm sharc for headcount?
- how are numbers relayed back to sharc? Phone? EXEL?

- what do you like best about taking a head count?
- what is the biggest painpoint of taking a headcount?

- how much time do you spend on the phone talking to referral services, getting capacity numbers, talking to SHARC/SSHA

To SSHA: What information would you want from OOTC/WRS? What are your information requirements?
- What are your current requirements?
- What would you like to recieve?

# Action Items
- Give Max Questions for OOTC (Add them above!)
- Add ideas for the winning solution sketch! (Check the SlideShow Summary!)