---
# System prepended metadata

title: 2023-07-11 General meeting

---

## Agenda
1. General debreif of MATE International 2023
    - SDS Reflection

2. Discuss post allocation
    (Lead, Deputy, Subteam lead, Pilot)

3. Recruitement & Fall Training
    - PICs
    - Availbility of members
    - Recruitment materials and human resources allocation
        - Recruitment Email
        - Recruitment Video (Optional)
    - Fall training content and human resources allocation
        - Demo Robot, Rules, Task
        - Website
        - Google form
        - Workshop PICs
        - Stock Management
        - PR Challenage
        
4. Lab Clean Up & Workspace Rearrangment
    - 12-July Lab clean up
    - ask for avilibilty
5. Tee Problem

6. Future Changes
    - Information Management (In Progress)
    ![](https://hackmd.io/_uploads/HJyGINFFn.png)
    - Machine Maintain
        - Laser Cut
        - 3D Print

7. TBC items for coming meeting
    - preview following up R&D tasks
    - Ask for new ROV design idea
        - LunchBox
        - New motherbaord
    - ROV Stock Management
        - PIC
        - Spare ROV
        - ROVMAKER Issue: Spare flanges and oring
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## Minute
Members participated: 
Ian Andy Alex Melody Sabrina Jacky Aaron Louis Desmond Jason Edmond David Eason Wasir Kelvin
Minute taking: Alex
1. General debrief of MATE
    - Pro side
        - Higher presentation score
        - extra water pool test before MATE
        - Great work in marketing display
        - Technical docus has room for improvement
    - Con
        - CE works could arrive earlier for the competition
        - Safety inspection fail, sharp edge on ROV, gear need to cover
        - MATE float not enough testing in HK causing not working in US.  

2. Post allocation
    - Team Lead: Andy
    - Deputy team lead: Melody Alex
    - Sub-team lead:
        - EE: Andy(seeking one to replace)
        - ME: Cindy
        - CE: Jacky Aaron(associate)
    - Pilot: Alex(seeking one to replace)
    - Copilot: Melody

3. Recruitement & Fall Training 
    - Start from late August
    - PICs: Andy Melody Alex Sabrina
    - Members not in lab from AUG to SEP: Edmond David Louis Sabrina
    - Recruitment materials and human resources allocations
        - Will sent email via dept email
        - Video will take manpower, Randy will take care about it
    - Fall training
        - Email at 29-AUG
        - Application from 29-AUG to 10-SEP
        - Briefing secion at 11-SEP
        - Each sub-team will have 3 workshop sections during week 2
        - Lab sessions start at week 3, last for 4 weeks
        - Contest detail plz refer to [fall train proposal](https://https://docs.google.com/document/d/1K9E0nBPWSjDiCydjIDQ7_u-GmbNcPBol/edit?usp=sharing&ouid=103079108164592771144&rtpof=true&sd=true)
            - 4 tasks, safety inspection, technical presentation
            - cancel auto straight line task
        - pool test in lab by a small pool
        - contest location will be in City swimming pool
        - Fly-though video
    - PR recruitment specifically 
4. Lab Clean Up 
    - Polling in TG for Availablity
    - US Stuff
    - ME Table & EE Table Cleaning
    - Main Workspace & Co Workspace
    - [x] Server Container
    - [x] Ground Station Cart Rebuild
    - Makita Car Car
    - Props
    - [x] Pelication place back to original position
    - Towel Cleaning
    - JUNEER Car Car
    - Power Plug for Co & Main workspace
    - Grounud Cleaning

5. Team Tee
    - Take from Andy and pay him
    - not rebuy for $15

6. Future Changes
    - Information Management
        - PIC: Alex
    - Machine maintain
        - need training to members for maintaining machine

