---
# System prepended metadata

title: RSE Onboarding Process
tags: [team-documentation]

---

# RSE Team Onboarding

## Changes / missing things

- Team practices e.g. testing, version control, backups
- Include up to sysdocs pt2 from Ops onboarding
  - Encourage people to dig further into specialisms
  - Add/update a page on something you're experienced with
- Internal / mini-project backlog to pick up during onboarding
- List named person responsible for each
    - e.g. Line manager, Admin manager
- Have a couple of default objectives to complement people's specific development objectives
    - Should very clearly support wider e-Research objectives

## 1 month before joining

- Order laptop - MacBook Pro or Dell XPS
- Setup IT and HR accounts
- Agenda for first day and how to find us

## First day

- Pickup ID badge
- Pickup laptop
- Intro talk
  - e-Research context
  - Existing team members (org chart / slides)
  - Where are we based?
  - Responsibilities of the team
    - Software development
    - Advice
    - Training
    - Help with grant prep / publications
    - Policy development
- Office tour with line manager
  - LVS fire test is Friday afternoon 15:00-16:00
- Schedule second introduction talk
- (if using MacOS) request admin permissions

## First week

- [ ] Laptop setup
  - [ ] Browser bookmarks
    - PeopleXD
    - Teamseer
    - e-Research Sharepoint
  - [ ] SSH key
  - [ ] PGP key for git signing
- [ ] Access to systems
  - [ ] GLPI
  - [ ] e-Research OpenVPN
  - [ ] GitLab
  - [ ] KCL GitHub - add to e-Research org and RSE team
  - [ ] GitHub.com add to e-Research org
  - [ ] Teamseer
  - [ ] Worktribe - standalone budgets and HR lookup
- Card access to K4U19 room on Strand campus
- Introduction to team members
  - Introduce to their projects and responsibilities
  - Introduction to a project as a second
- Pick up something small from team backlog
- Office tour with Jo Cassidy

## Second week

- Second introduction talk
  - Probation process - schedule probation meetings and weekly 1-to-1
  - Introduction to RSE communities
    - UKRSE
    - RSLondon
    - KCL RSE
  - Mandatory training
    - https://app.workrite.co.uk/wr3/lms/StudentDashboard
    - Fire
    - Data protection
    - Madalyn's NHS one
    - Expenses claims
- Show how to
    - Book desks at LVS
    - Book meeting rooms
    - Book leave in Teamseer
- Introduction to main project
- Contribute to onboarding docs

## End of first month

- Discuss development interests
- Start writing objectives
- Ask RMID-Help to add them to Worktribe
    - [If Senior RSE] give access to prepare budgets
        - Can use Mehdi's as template

## 3 months

- First probation review

## 6 months

- Final probation review and report
- Aim to present project at e-Research meeting

## Slack channels

Essential:
- #general
- #random
- #docs
- #rse-general
- #security
- #proj-(name)

Context specific:
- #conferences
- #hpc
- #kings-training-and-events
- #openstack
- #ops
- #rds
- #tickets - discussion about incoming tickets
- #training
- #tre
- #user_workshops
- #web
