---
# System prepended metadata

title: 'OLS-5 Meeting Minutes Template: <Project Lead + Mentor Notes>'
tags: [mentor-mentee meeting, Template, OLS-5]

---

OLS-5 Meeting Minutes Template: <Project Lead + Mentor Notes>
===

###### tags: `mentor-mentee meeting` `OLS-5` `Template`


    - Get started with HackMD using this short guide: https://hackmd.io/@openlifesci/OLS-HackMD-guide



:::info
- **Call time**: [INSERT TIME ZONE and arewemeetingyet link]
- **Project name**: [Open Science for Improve Diagnostics of Cancer through artificial Intelligenceand Digital Pathology]
- **Project lead(s)**: [Stephane Fadanka, Nodira Ibrogimova, Elisee Jafsai, Agossou Bidossessi Emmanuel]
- **Mentor(s)**: [Sebastián Ayala Ruano]
- **Call joining link**: [OLS5 Mentee-Mentor Call
Vendredi, 4 mars · 6:00 à 7:00pm
Informations de connexion Google Meet
Lien de l'appel vidéo : https://meet.google.com/akt-fjou-grx
Back up zoom link:
OLS5 Mentor-Mentee calls
Join Zoom Meeting
https://us04web.zoom.us/j/4555561839?pwd=K1NneU5XS0Ztdng3cHVHb0VqKzFhdz09
Meeting ID: 455 556 1839
Passcode: 0fRM8W] (e.g. Zoom, hangouts). (Agree on this during/before your first meeting!, see details here: https://openlifesci.org/ols-5#resources)

**Main Communication Channel:**
https://app.slack.com/client/TUJ39D8KD/C0368TKH2TS/user_profile/U032BRRE8KD
:::

**Table of content**

[TOC]

## Week 0

- Please read the email sent by OLS organisers to you
- Create a [GitHub account](https://github.com/) if you don't have one already - you will need that to login to HackMD and edit this document
- Get started with HackMD using this short guide: https://hackmd.io/@openlifesci/OLS-HackMD-guide

**Preferred time and days provided by the project lead(s)** 
- We have the following information from the project leads (you can make changes as needed so that your mentor can identify the most suitable time for your intro call with them):

### Homework before meeting your mentor

**Project Lead (mentee) will:**

1. Take a Self-Assessment [SURVEY](https://docs.google.com/document/d/1KjHlZ4TJVM1e7zevOY9MShrQKSTl5aKxRAFq8jE8wm8/edit?usp=sharing) and share the outcome with their mentors during the call.
   - [Link to your notes from the survey outcome]
2. Based on the insights gained from the survey, set 1-2 personal open science goals for yourself in OLS (it doesn't have to be about your project).
   - [Add your response here]
3. State how their mentors can best support them in OLS (providing accountability, connect them with right people, share useful resources, specific skill they can help them gain either directly or with the help of OLS experts)
   - [This could be a copy of what you wrote in your application]

## Week 1

**Roll call**

- 1st Mentor-Mentee Meeting

**Attendees**
- Stephane
- Elisee
- Nodira
- Sebastian

### Agenda and Notes for Week-1

- Introductions - get to know each other
- Mentees, tell your mentor about yourself
  - **[*First meeting with mentor, mentee presented themselves to mentor, Mentor presented himself as well, we also agreed on prefered tool for meeting follow up and note taking (HackMD) and Best time for meeting* ]**
- Set your overall goals for your project
  - [Overall goal of the project was discussed,various options were proposed: 
  - - **Option 1**: Focus on the creation of our own Dataset : (Can be very difficult to complete within project time frame, Difficult to get images, and have them labelised)  ]
  - - **Option 2**: Focus on selecting and validating already existing Dataset and use it to train our AI software.
  
- Where do you want your project to be by the end of the program (in 15 weeks)? Possible areas to think about:
 **[*The team agreed to focus on option 2 above*]**
  - Community: Contributors / Maintainers / Members 
  - Product (Launch / MVP / Feature)
  - Resources / Sustainability (Governance / Funding / Gifts)
  - Mentees, discuss your notes from your homework
 
# **Task list**
  *- Stephane to create a copy of Hackmd template and add minutes for first week meeting and share link with the team.*
  

**Meeting logistics & Reminders**

- Does this time every 2 weeks work for everyone?
- Full cohort call next week (see Syllabus for details: https://openlifesci.org/ols-5)

**Assignments after this call**

- Draft a brief **vision statement** using your personal and project goals. Please [use this document as guide for this assignment](https://docs.google.com/document/d/1hY16AKVOx8bdnet1LLoFZhpkEZ8rQclZprfH-AcWsQg/edit?usp=sharing).
- You might address:
  - The problem you’re trying to solve.
  - How you think openness and open leadership will help solve it.
  - How meeting your personal goals will help you and help solve the problem.
  - How meeting your cultural goals for your community, organization, or project will help solve the problem.
  - Add your vision statement to your repo by uploading it or copy and pasting it into your README document.
  - Anything else?
 
*Follow this [chapter from the Open Leadership Training Series (OLTS)](https://mozilla.github.io/open-leadership-training-series/articles/introduction-to-open-leadership/stating-your-project-vision/) to create your vision statement.*

## Week 3

- Agenda: https://openlifesci.org/ols-5/schedule/#week-03

### Before this call

- review notes from the cohort call linked here: https://openlifesci.org/ols-5/schedule/#week-04

**Links to your assignments to share with your mentor**
ADD LINKS TO YOUR ASSIGNMENTS MENTIONED IN THE LAST COHORT CALL

- Open an issue on ols-5 repo where you will be able to track you progress in this cohort: https://github.com/open-life-science/ols-5
- Complete the compare and contrast assignment about current and desired community interactions and value exchanges.
- Start working on your Open Canvas ([instructions](https://mozilla.github.io/open-leadership-training-series/articles/opening-your-project/develop-an-open-project-strategy-with-open-canvas/), canvas)
- Reflection exercise on your role as a mentee and a project leader in ols-5

### Agenda and Notes

**Roll call**

- 2nd Mentor Mentee Meeting

**Attendees**
* Stephane
* Elisee
* Sebastian

**Notes**
Second meeting with mentor, Update on activities during the first 2 Weeks, Feedbacks and debrief on the first OLS5 Cohort call.
  - Mentor reminded project assignement, Mentee can work on the assigment at own pace, but assignment are usefull to plan, organise and move forward with the project.
  -  Mentor shared usefull documentation for beginner on Artificial intelligence and Machine learning
  -  Mentor and Mentee discussed on best meeting time - Agreement on using When2Meet (https://www.when2meet.com/?15167925-MGwG4) to check everyones availability and agree on a day.


### After this call

**Next week: Cohort call**

- Shedule, time and agenda: https://openlifesci.org/ols-5/schedule/#week-04

**Assignments before the next cohort call**

1. Share the image/link on your GitHub issue
2. Look up at least two other projects in the issues and comment on their issues with feedback on their vision statement.
3. [Start your Roadmap](https://mozilla.github.io/open-leadership-training-series/articles/opening-your-project/start-your-project-roadmap/) and comment on your issue with your draft Roadmap.
4. Review notes from last cohort call to see if there was something else that was mentioned as homework or assignment


## Week 5

- Agenda: https://openlifesci.org/ols-5/schedule/#week-05

**Roll call**

- 3rd Mentor Mentee Meeting

**Attendees**
* Stephane
* Elisee
* Sebastian

**Notes:**
  - Third meeting with mentor, Update on activities and progress during last Week, 
  - Feedbacks and debrief on the second OLS5 Cohort call.
  - Mentor reminded project assignment, Mentee can work on the assigment at own pace, but assignment are usefull to plan, organise and move forward with the project. 
*   Github repo for the project created
```
Mentee agreed to  share links to assignment and questions to mentor
```

### Before this call

- review notes from the cohort call linked here: https://openlifesci.org/ols-5/schedule/#week-04

**Links to your assignments to share with your mentor**
ADD LINKS TO YOUR ASSIGNMENTS MENTIONED IN THE LAST COHORT CALL

### Agenda and Notes

- Check-in ritual. (2-3 minutes)
    -  (your notes)

- Gratitude ritual. (2-3 minutes)
    -  (your notes)

- Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes)
    -  (your notes)

- Review your progress in last weeks and what you would liek to present in the your final calls. (10 minutes)
    -  (your notes)
 
- Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes)
    -  (your notes)

- Any expert to invite to the future mentor meetings (2-3 minutes).
    - 
 
- Anything else:
    -  (your notes)

### After this call

**Next week: Cohort call**

- Shedule, time and agenda: https://openlifesci.org/ols-5/schedule/#week-06

**Assignments before the next cohort call**
- https://openlifesci.org/ols-5/schedule/#week-04


## Week 7

- Agenda: https://openlifesci.org/ols-5/schedule/#week-07

**Roll call**

**4th Mentor-Mentee meeting**

**Attendees**
* Stephane
* Elisee
* Sebastian

**Notes:**
> *Meeting was held on April 18 due to good friday on the previous week*
  - Fourth meeting with mentor, Update on activities and progress during last Week.
  - Feedbacks and debrief on OLS5 Cohort call.
  - Open discussions
   
### Before this call

- review notes from the cohort call linked here: https://openlifesci.org/ols-5/schedule/#week-06

**Links to your assignments to share with your mentor**
ADD LINKS TO YOUR ASSIGNMENTS MENTIONED IN THE LAST COHORT CALL

### Agenda and Notes

- Check-in ritual. (2-3 minutes)
    -  (your notes)

- Gratitude ritual. (2-3 minutes)
    -  (your notes)

- Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes)
    -  (your notes)

- Review your progress in last weeks and what you would liek to present in the your final calls. (10 minutes)
    -  (your notes)
 
- Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes)
    -  (your notes)

- Any expert to invite to the future mentor meetings (2-3 minutes).
    -  (your notes)

- Anything else:
    -  (your notes)

### After this call

**Next week: Cohort call**

- Shedule, time and agenda: https://openlifesci.org/ols-5/schedule/#week-08

**Assignments before the next cohort call**
- CHECK HERE: https://openlifesci.org/ols-5/schedule/#week-06


## Week 9

- Agenda: https://openlifesci.org/ols-5/schedule/#week-09

**Roll call**

**5th Mentor-Mentee meeting**

**Attendees**
* Stephane
* Elisee
* Sebastian

**Notes:**
  - Fift meeting with mentor, Update on activities and progress during last Week.
  - Feedbacks and debrief on OLS5 Cohort call.
  - Mentor reviewed the Github repo, proposed modification and shared links ans documents

> Machine learning books
> https://www.oreilly.com/library/view/hands-on-machine-learning/9781492032632/
> https://github.com/alexeygrigorev/mlbookcamp-code/tree/master/course-zoomcamp
> Python library for deploying data science projects:
> https://streamlit.io/
> Examples of open source project readme:
> https://github.com/alan-turing-institute/the-turing-way
> https://github.com/RSG-Ecuador/HerrCompBioinfo/blob/source/README_ENGLISH.md
> Example of a technical ML project readme:
> https://github.com/sayalaruano/CapstoneProject-MLZoomCamp#readme
> 

### Before this call

- review notes from the cohort call linked here: https://openlifesci.org/ols-5/schedule/#week-08

**Links to your assignments to share with your mentor**
ADD LINKS TO YOUR ASSIGNMENTS MENTIONED IN THE LAST COHORT CALL

### Agenda and Notes

- Check-in ritual. (2-3 minutes)
    -  (your notes)

- Gratitude ritual. (2-3 minutes)
    -  (your notes)

- Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes)
    -  (your notes)

- Review your progress in last weeks and what you would liek to present in the your final calls. (10 minutes)
    -  (your notes)
 
- Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes)
    -  (your notes)
 
- Any expert to invite to the future mentor meetings (2-3 minutes).
    -  (your notes)

- Anything else:
    -  (your notes)

### After this call

**Next week: Cohort call**

- Shedule, time and agenda: https://openlifesci.org/ols-5/schedule/#week-10

**Assignments before the next cohort call**
- CHECK HERE: https://openlifesci.org/ols-5/schedule/#week-08


## Week 11

- Agenda: https://openlifesci.org/ols-5/schedule/#week-11

**Roll call**

- 
- 


### Before this call

- review notes from the cohort call linked here: https://openlifesci.org/ols-5/schedule/#week-10

**Links to your assignments to share with your mentor**
ADD LINKS TO YOUR ASSIGNMENTS MENTIONED IN THE LAST COHORT CALL

### Agenda and Notes

- Check-in ritual. (2-3 minutes)
    -  (your notes)

- Gratitude ritual. (2-3 minutes)
    -  (your notes)

- Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes)
    -  (your notes)

- Review your progress in last weeks and what you would liek to present in the your final calls. (10 minutes)
    -  (your notes)
 
- Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes)
    -  (your notes)
 
- Any expert to invite to the future mentor meetings (2-3 minutes).
    -  (your notes)

- Anything else:
    -  (your notes)

### After this call

**Next week: Cohort call**

- Shedule, time and agenda: https://openlifesci.org/ols-5/schedule/#week-12

**Assignments before the next cohort call**
- CHECK HERE: https://openlifesci.org/ols-5/schedule/#week-10


## Week 13

- Agenda: https://openlifesci.org/ols-5/schedule/#week-13

**Roll call**

- 
- 

### Before this call

- review notes from the cohort call linked here: https://openlifesci.org/ols-5/schedule/#week-12

**Links to your assignments to share with your mentor**
ADD LINKS TO YOUR ASSIGNMENTS MENTIONED IN THE LAST COHORT CALL

### Agenda and Notes

- Check-in ritual. (2-3 minutes)
    -  (your notes)

- Gratitude ritual. (2-3 minutes)
    -  (your notes)

- Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes)
    -  (your notes)

- Review your progress in last weeks and what you would liek to present in the your final calls. (10 minutes)
    -  (your notes)
 
- Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes)
    -  (your notes)
 
- Any expert to invite to the future mentor meetings (2-3 minutes).
    -  (your notes)

- Anything else:
    -  (your notes)

### After this call

**Next week: Cohort call**

- Shedule, time and agenda: https://openlifesci.org/ols-5/schedule/#week-14

**Assignments before the next cohort call**
- CHECK HERE: https://openlifesci.org/ols-5/schedule/#week-12


## Week 15: Final ols-5 mentor-mentee call

- Agenda: https://openlifesci.org/ols-5/schedule/#week-15

**Roll call**

- 
- 


### Before this call

- review notes from the cohort call linked here: https://openlifesci.org/ols-5/schedule/#week-14

**Links to your assignments to share with your mentor**
ADD LINKS TO YOUR ASSIGNMENTS MENTIONED IN THE LAST COHORT CALL

### Agenda and Notes

- Check-in ritual. (2-3 minutes)
    -  (your notes)

- Gratitude ritual. (2-3 minutes)
    -  (your notes)

- Review your goals and progress you’ve made towards them. Any challenges to mention? (5 minutes)
    -  (your notes)

- Review your progress in last weeks and what you would liek to present in the your final calls. (10 minutes)
    -  (your notes)
 
- Review your GitHub repo and get any help you need adding your content developed through the assignment from last week (5-10 minutes)
    -  (your notes)
 
- Final wrap up, reflections and gratitude exchange!
    -  (your notes)

### After this call

**Next week: Cohort call**

Final Graduation!

- Shedule, time and agenda: https://openlifesci.org/ols-5/schedule/#week-16

**Assignments before the next cohort call**
- None